Repair of Generator Control Units for MH-65E Aircraft

Amendment / Modification

This document is Amendment 02 to the solicitation 70Z03826QB0000049. It incorporates several changes and additions to the original solicitation, primarily related to contract terms, conditions, provisions, and clauses.

Key changes include:

• Service Contract Labor Standards: Clarifies that these standards apply and provides information on wage determinations, including how to request additional determinations.
• 52.212-1 Instructions to Offerors: Modifies the period for acceptance of offers to 60 calendar days. Requires completion of the "Schedule of Services" document (Attachment 1).
• 52.212-2 Evaluation: States this provision is not applicable due to the sole source nature of the acquisition, with award based on fair and reasonable pricing.
• 52.209-5 Certification Regarding Responsibility Matters: Includes updated deviations and effective dates.
• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: Includes updated deviations and effective dates.
• 52.216-1 Type of Contract: Specifies an Indefinite Delivery Requirements-Type contract.
• 52.233-2 Service of Protest: Updates the effective date.
• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications: Includes updated deviations and effective dates, with extensive definitions and requirements related to covered telecommunications, FASCSA orders, Sudan, and Iran.
• 52.212-4 Contract Terms and Conditions: Adds an addendum regarding Quality Assurance, including requirements for immediate notification of changes, contractor quality control manuals, and Government access for inspections.
• Packaging, Marking, Shipping, and Inspection/Acceptance Instructions: Provides detailed requirements for packaging, labeling, shipping to the USCG Aviation Logistics Center, and inspection/acceptance procedures.
• Deliveries or Performance: Requests F.O.B. Destination delivery terms.
• Invoicing Instructions: Encourages electronic submission of invoices.
• 52.203-17 Contractor Employee Whistleblower Rights: Includes updated deviations and effective dates.
• 52.216-18 Ordering: Specifies ordering procedures and timelines.
• 52.216-19 Order Limitations: Outlines minimum and maximum order quantities.
• 52.216-21 Requirements: Defines the contract as a requirements contract with estimated quantities.
• 52.217-9 Option to Extend the Term of the Contract: Specifies terms for contract extension.
• 52.223-23 Sustainable Products and Services: Includes updated deviations and effective dates, with definitions and requirements for sustainable purchasing.
• 52.240-91 Security Prohibitions and Exclusions: Includes updated deviations and effective dates, with extensive definitions and requirements related to covered telecommunications, FASCSA orders, Sudan, and Iran.

This amendment affects numerous sections of the original solicitation, including contract terms and conditions, provisions, clauses, and specific instructions related to offer submission, evaluation, quality assurance, shipping, invoicing, and various compliance requirements.

Offerors must review all changes carefully. Key impacts include the updated period for offer acceptance (60 days), the requirement to complete Attachment 1, and the extensive new compliance requirements related to security, foreign entities, and sustainable products. The evaluation criteria have been clarified as not applicable due to the sole source nature, with award based on fair and reasonable pricing.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet serving as a Schedule of Services, detailing CLINs (Contract Line Item Numbers) for repair, testing, replacement parts, and labor rates across a base period and four option periods. It outlines the services and supplies required for the opportunity.

• Base Period & Option Periods (Opt1-Opt4): Each sheet details CLINs for a specific contract period.
• CLINs: Cover repair of Generator Control Units (GCU), Test and Evaluation/No Fault Found/BER Fee, Separately Priced Replacement Parts (including specific part numbers like MS3102-R24-28P and 11506), and various Labor Rates (Unusual Damage, Technical Support, Product Improvement, Service Bulletins).
• Estimated Quantities/Units: Provides estimated quantities and units of issue for services and parts.
• Pricing: Most CLINs show an Estimated Total of $0.0 or "To be determined on individual task order(s)". Some items like Failure Data Reports, ACMS Forms, and Documentation Requirements are "Not Separately Priced".
• References: All CLINs reference specific sections of the Statement of Work (SOW).
• Government Property Clause: Notes that government property furnished for repair is subject to FAR Part 16.503(c).

This schedule provides a detailed breakdown of the services and potential parts required for the contract. Bidders should review the CLINs, estimated quantities, and referenced SOW sections to understand the scope of work and to prepare their pricing, particularly for labor rates and separately priced replacement parts, which are to be determined on a task order basis. The structure across base and option periods indicates the potential duration and phasing of the contract.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the repair, test, and evaluation of Generator Control Units (GCUs) for the United States Coast Guard (USCG) Aviation Logistics Center (ALC) Short Range Recovery (SRR) product line.

• Provide all necessary parts, materials, labor, tooling, test equipment, and facilities for GCU evaluation and repair.

• Perform repairs in accordance with Original Equipment Manufacturer (OEM) technical requirements and USCG approved engineering changes.

• Conduct inspections, correct deficiencies, and replace missing or defective parts.

• Address corrosion issues according to manufacturer specifications or FAA AC 43-4B.

• Provide technical support services, including answering basic questions and offering limited man-hours of support at no additional cost.

• Manage product/engineering changes and incorporate service bulletins as directed.

• Components must meet manufacturer's minimum performance specifications and be returned as "Ready For Issue" (RFI) or "Beyond Economical Repair" (BER).

• Repairs must adhere to USCG SRR Engineering approved repair procedures.

• A Certificate of Conformance must be furnished for all repaired components.

• Quality control system must comply with ISO 9001 and/or AS9110 standards.

• Work to be performed at the Contractor's facility or a USCG approved facility.

• Contract period of performance is not specified in this document, but technical support is required throughout.

• Contractor must have access to current OEM Component Maintenance Manuals (CMMs).

• Maintain a permanent presence in the U.S. staffed with qualified, English-speaking technical support personnel.

• Adhere to specific documentation requirements, including Failure Data Reports and Component Repair Records.

• Handle unusual damage scenarios and report them promptly.

• Provide a warranty of up to 12 months for repairs.

• Accelerated turn-around-time and delivery may be requested by the KO.

• Handle Aircraft on Ground (AOG) situations and aircraft accident/incident investigations as required.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for the repair of Generator Control Units (GCUs) for the United States Coast Guard (USCG) Aviation Logistics Center (ALC) Short Range Recovery (SRR) product line. The objective is to provide testing, evaluation, and repair services for GCU components.

• Provide all necessary parts, materials, labor, tooling, test equipment, and facilities for evaluating and repairing GCU components listed in the Schedule.

• Perform all repair activities in accordance with Original Equipment Manufacturer (OEM) technical requirements and USCG approved engineering changes.

• Conduct inspections and correct deficiencies, including replacement of missing or broken parts and removal of foreign matter or corrosion.

• Handle components found to be "No Fault Found" (NFF) or "Beyond Economical Repair" (BER) according to specified procedures.

• Clean all parts to remove hazardous dust prior to return.

• Provide technical support services, including support for product improvement efforts and updates to Technical Orders.

• Repairs must be performed at the Contractor's facility or a USCG-approved facility.

• The Contractor must maintain a USCG SRR Engineering authorized repair facility.

• A Certificate of Conformance (FAR Clause 52.246-15) must be furnished for all repaired components.

• Components must be tagged with a DD Form 1574 Serviceable Condition Code Tag upon return.

• Quality control system must comply with ISO 9001 and AS9110 standards.

• Acceptance testing must be conducted IAW a Government-reviewed Acceptance Test Plan (ATP).

• Work will be performed at the Contractor's facility.

• The contract period of performance is not specified in this document, but technical support is required throughout.

• Contractor must have access to current OEM Component Maintenance Manuals (CMMs).

• In case of conflict, USCG specifications take precedence over OEM specifications.

• Alternate replacement parts must meet form, fit, and function requirements and have clear traceability.

• Contractor must maintain a permanent US-based presence with English-speaking technical support personnel, providing up to ten (10) man-hours per quarter of no-cost technical support.

• The Contractor must provide a commercial warranty of up to 12 months for repairs.

• Special instructions for Accelerated Turn-Around-Time and Aircraft on Ground (AOG) situations are included.

Form / Attachment / Pricing Sheet

This document, titled "TERMS AND CONDITIONS," contains a comprehensive list of contract clauses and provisions applicable to the solicitation. It serves as a critical reference for potential bidders to understand the legal and contractual framework of the opportunity.

• Contract Terms and Conditions: Includes FAR and HSAR clauses, many with deviations, covering areas such as Service Contract Labor Standards, Instructions to Offerors, Evaluation, Responsibility Matters, Type of Contract (Indefinite Delivery Requirements-Type), Service of Protest, Security Prohibitions and Exclusions, and Authorized Deviations.
• Specific Provisions: Details requirements for certifications, representations, and disclosures related to debarment, suspension, tax liability, felony convictions, and foreign business operations (Iran, Sudan).
• Quality Assurance and Packaging: Outlines requirements for quality control, handling of non-conforming products, and specific packaging instructions for shipments to the USCG Aviation Logistics Center.
• Marking, Shipping, Inspection, and Acceptance: Provides detailed instructions on how items should be marked, shipped, inspected, and accepted, including the requirement for a Certificate of Conformance (COC).
• Deliveries, Performance, and Invoicing: Specifies F.O.B. Destination for deliveries and outlines invoicing procedures, including electronic submission.
• Contract Administration and Delivery Schedule: Clarifies the authority for contract modifications and notes that the schedule of supplies contains multiple Contract Line-Item Numbers (CLINs) with varying delivery schedules, with a maximum delivery time of 360 days.
• Period of Performance: Includes a one-year base period and four one-year option periods.
• Service Contract Labor Standards: Lists specific wage rates for Aircraft Mechanic I and II.

This document is essential for bidders to understand the full scope of contractual obligations, compliance requirements, and operational procedures. Key areas for bidders to focus on include:

• Submission Requirements: Pay close attention to "Quotation Submission Requirements" which references Attachment 1, "Schedule of Services."
• Evaluation: Note that "52.212-2 Evaluation" is not applicable due to the sole source nature, with award based on fair and reasonable pricing.
• Certifications and Representations: Ensure all required certifications and representations (e.g., regarding responsibility, tax liability, foreign business) are accurately completed.
• Quality, Packaging, Marking, and Shipping: Understand and plan for compliance with detailed instructions for product quality, packaging, marking, and delivery to the specified USCG address.
• Labor Standards: Be aware of the Service Contract Labor Standards and the provided wage rates for specific employee classes.

Justification and Approval (J&A)

This document provides the justification for other than full and open competition for the procurement of repair services for Generator Control Units (GCUs) on the MH-65E Aircraft. The United States Coast Guard (USCG) intends to procure these services on a sole source basis.

• Repair services for Generator Control Units (GCUs) on the MH-65E Aircraft.

• Repairs must be performed by an approved source with proprietary data rights and Commercial Maintenance Manuals (CMMs).

• Repairs must maintain structural integrity, form, fit, and function, and ensure safety of flight.

• Parts used for repairs must be supplied by the Original Equipment Manufacturer (OEM) or an OEM-approved source.

• Contract Type: Firm Fixed-Price Indefinite Delivery Requirements.

• Period of Performance: One-year Base Period and four (4) one-year Option Periods.

• Estimated Total Value: $644,358 (including options).

• Funding Type: Operations and support funds.

• Fiscal Year: 2026.

• This is a justification for sole source procurement, not a solicitation for proposals.

• Sole source procurement from Consolidated Aircraft Supply Co., Inc., the only vendor possessing the OEM's proprietary data and CMMs.

• The OEM, Phoenix Aerospace, Inc., went out of business in March 2022.

• Consolidated Aircraft Supply Co., Inc. purchased the proprietary repair data rights and CMMs from the OEM.

• Extensive market research was conducted, confirming no other sources possess the necessary proprietary data or CMMs.

• The USCG does not own the necessary technical data and lacks rights to data from other sources.

• Failure to approve this sole source justification could jeopardize aircraft mission readiness due to potential grounding.

• The Buy American Statute is not applicable.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a Schedule of Services, for solicitation 70Z03826QB0000049. It details the CLINs (Contract Line Item Numbers) for services and supplies across a base period and four option periods.

• Base Period & Option Periods (Opt1-Opt4): Each period outlines specific CLINs.
• CLIN 1 (Base) / 1001 (Opt1) / 2001 (Opt2) / 3001 (Opt3) / 4001 (Opt4): Repair of Generator Control Unit (GCU), P/N GC-1010-24-9A REV A, NSN 6110-01-HR1-9578. Estimated quantity of 90 EA per period.
• CLIN 2 (Base) / 1002 (Opt1) / 2002 (Opt2) / 3002 (Opt3) / 4002 (Opt4): Test and Evaluation/No Fault Found/BER Fee. Quantity is TBD.
• CLIN 3 (Base) / 1003 (Opt1) / 2003 (Opt2) / 3003 (Opt3) / 4003 (Opt4): Separately Priced Replacement Parts, including specific connectors and relays. Estimated quantity of 1 EA for each part.
• CLIN 4-7 (Base) / 1004-1007 (Opt1) / 2004-2007 (Opt2) / 3004-3007 (Opt3) / 4004-4007 (Opt4): Various Labor Rates (Unusual Damage, Technical Support, Product Improvement/Engineering Change Proposal, Service Bulletins). Hourly rates are to be determined on individual task orders.
• CLIN 8 (Base) / 1008 (Opt1) / 2008 (Opt2) / 3008 (Opt3) / 4008 (Opt4): Failure Data Report (IAW SOW 4.2). Not Separately Priced.
• CLIN 9 (Base) / 1009 (Opt1) / 2009 (Opt2) / 3009 (Opt3) / 4009 (Opt4): Aviation Computerized Maintenance System (ACMS) Forms (IAW SOW 4.4). Not Separately Priced.
• CLIN 10 (Base) / 1010 (Opt1) / 2010 (Opt2) / 3010 (Opt3) / 4010 (Opt4): Documentation Requirements (IAW SOW 4.0). Not Separately Priced.
• Estimated Yearly Total: 0.0 for all periods.
• Government Property: Clause regarding government property furnished for repair is included.

This schedule provides the specific line items for services and parts that will be procured under the contract. Bidders should review these CLINs to understand the scope of work, potential parts required, and the structure for labor rates. Note that most estimated quantities are zero or one, with the exception of the GCU repair, and that many rates and some quantities are TBD or determined by task order, indicating a potential for task-driven work.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4157, Revision No. 30) for the New York counties of Nassau and Suffolk, issued under the Service Contract Act. It lists prevailing wage rates and fringe benefits required for various occupations.

• Occupational Listings: Provides a comprehensive list of job titles, their corresponding codes, and the required hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided at the end of the document.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines the paid vacation and holiday entitlements for employees based on years of service and specific holidays observed.
• Conformance Process: Details the procedure for contractors to request additional classifications and wage rates not listed in the determination.

This wage determination is crucial for bidders responding to solicitations that fall under the Service Contract Act in the specified geographic area. It establishes the minimum wage and fringe benefit rates that must be paid to employees performing contract work, directly impacting labor costs and proposal pricing. Bidders must ensure their proposed wages meet or exceed these requirements.