Repair Oil Water Separators - Stratton ANGB

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the W50S8J26QA014 – Repair Oil Water Separators opportunity.

• Wage Determinations: The project is subject only to Service Contract Act (SCA) wage determinations; Davis-Bacon / local prevailing wage requirements do not apply.
• Waste Manifests: A copy of the 2024 waste manifest has been uploaded to SAM.gov, which includes approximate sludge/solids quantities.
• Laboratory Analysis: No laboratory analysis or characterization testing has been performed on the oil-water separator waste.
• DD Form 1354: A copy of the Draft DD Form 1354, referenced in Section 1.16 of the SOW, has been attached to SAM.gov.

This Q&A clarifies requirements and confirms the availability of previously referenced documents, potentially impacting bidder understanding of project scope and necessary documentation.

Form / Attachment / Pricing Sheet

This document is a Non-Hazardous Waste Manifest, serving as a tracking document for the shipment of waste materials. It details the generator, transporter(s), and designated facility for the waste.

• Generator Information: Stratton Air National Guard Base, Schenectady NY.
• Waste Description: Non-RCRA, non-DOT Regulated Liquid (oil contaminated water).
• Transporter Information: Precision Industrial Maintenance, LLC.
• Designated Facility: Industrial Oil Tank Service Corporation, Oriskany NY.
• Waste Tracking Numbers: Multiple waste tracking numbers are listed across the pages (e.g., 24-07071-01, 24-07071-03, 24-07071-06).
• Quantities: Various quantities are noted, such as TT 2800 G, TT 3000 G, and TT 1651 G.
• Dates: Signatures and dates indicate shipment and receipt activities, with some dates in November and December 2024.

This manifest provides specific details about the type and quantity of waste being handled, the entities involved in its transportation and disposal, and tracking numbers. This information may be relevant for understanding the scope of services related to waste management or environmental compliance within the opportunity.

Form / Attachment / Pricing Sheet

This document, DD Form 1354, "TRANSFER AND ACCEPTANCE OF DOD REAL PROPERTY," is used to document the transfer and acceptance of real property within or between DoD Components. It serves as a record for accounting and management purposes.

• FROM/TO: Identifies the transferring and receiving DoD Components.
• Project/Job Number, Serial Number, Contract Number(s): Provides identifying information for the project.
• Transaction Details: Specifies the type of transaction (Acquisition, Transfer Between Services, etc.) and when the asset was placed in service.
• Item Details: Includes facility number, description, quantity, cost, fund source, and other relevant data for each real property item.
• Statement of Completion: Confirms that the facilities are in accordance with approved plans and specifications.
• Acceptance: Signatures and dates from responsible officials.
• Construction Deficiencies/Project Remarks: Sections for noting any issues or additional project details.

While this form is primarily an internal DoD administrative document, its presence indicates a transaction involving real property. Bidders may encounter this form in opportunities related to construction, real estate, or asset management where the government is acquiring, transferring, or accepting property. Understanding the form's purpose helps bidders recognize the context of such opportunities.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for repairing three underground Oil Water Separators (OWSs) located on asphalt surfaces with direct equipment access.

• Coalescer Plate Replacement: All three OWS units require the replacement of coalescer plates.
• Rack Repair: The Highland Tank OWS (OWS 8.1) requires repair to its coalescer plate rack, specifically the replacement of a missing bolt and nut.
• Mobilization:
  • OWS 8.1 (Highland Tank): Requires a single mobilization for pumping, rack repair, and installation.
  • OWS 2.2 and 18.2 (Owens Corning): Require a two-phase mobilization. Phase 1 involves pumping and manual measurement of custom plates. Phase 2 involves remobilization for installation of custom plates.
• Pumping and Disposal: Oily water and sludge from the initial pumping of all three tanks must be disposed of off-base in accordance with regulations, with a disposal manifest provided. Clean water from the secondary pumping of OWS 2.2 and 18.2 will be pumped back into the tanks.
• Measurement and Ordering:
  • OWS 8.1: Coalescer plates can be ordered using the manufacturer's model number.
  • OWS 2.2 and 18.2: The manufacturer is out of business. The contractor must manually measure plates (approximate dimensions provided: OWS 18.2 - 15”x 24” x 36”; OWS 2.2 - 15”x 60” x 36”) and order custom replacements.
• Tank Access: Requires safe disconnection of sensors/alarms, opening of bolted lids (potentially difficult), and hoisting of lids. Lids are located underground at depths of 6-12 feet.
• Confined Space Entry: All tank entry must adhere to OSHA confined space rules and other safety regulations.
• Containment: A bermed, contained, poly-lined area must be created for wash activities to prevent discharge to pavement or stormwater systems.
• Inspection: Inspect each tank for damage and assess internal coating condition using a provided checklist, submitting checklists and photos.
• Debris Disposal: Removed coalescing plates and all project trash/debris must be disposed of or recycled off-base according to regulations, with manifests provided.
• Final Documentation: Complete and sign DD Form 1354 for project acceptance and capitalization.

Project shall begin 14 days after Notice to Proceed and be completed within 60 days.

• Contractor must comply with installation access and local security policies, including background checks and AT Level I training.
• OPSEC training is required.
• Contractor is responsible for site cleanliness and waste removal.
• Any damaged property must be repaired or replaced in kind.
• Contractor hours are 0700-1530 Monday-Friday, excluding Government holidays.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the repair and maintenance of Oil Water Separators (OWS). The project involves repairing existing OWS units and potentially replacing coalescer plates, as well as handling oily water pumping and disposal.

• CLIN 0001: Highland Tank (OWS 8.1) Rack Repair & Plate Installation. Includes labor, equipment, and materials to repair the rack and install 3 new coalescer plates. Excludes oily water pumping and disposal.

• CLIN 0002: Owens Corning Tanks (OWS 2.2 & 18.2) - Phase 1: Mobilize & Measure. Includes labor, equipment, and materials to mobilize and open tanks for custom manufacturing measurements. Excludes oily water pumping and disposal.

• CLIN 0003: Owens Corning Tanks (OWS 2.2 & 18.2) - Phase 2: Procure & Install. Includes labor, equipment, and materials to procure and install custom coalescer plates, including secondary pumping and temporary holding tank usage. No off-site disposal fees apply.

• CLIN 0004: Initial Oily Water Pumping & Disposal. Unit price per gallon for pumping, transportation, and legal off-base disposal of oily water and sludge from all OWS units.

• Contract Type: Not explicitly stated, but pricing arrangements indicate Firm Fixed Price for CLINs 0001, 0002, and 0003. CLIN 0004 is a unit price per gallon.

• Period of Performance: Delivery schedule for all CLINs is 60 Calendar Days from the Date of Notice to Proceed.

• Estimated Value: Not stated.

• Offer Due Date: 21 May 2026, 12:00 PM.

• Evaluation Factors: Price, Technical, and Past Performance. Technical evaluation requires demonstrated experience in OWS repairs and confined space entry within the last 5 years, specifically including hazardous liquid disposal within New York State. Past Performance is tied to the Technical submission. Pricing must be complete, reasonable, and not significantly unbalanced.

• Site Visit: An organized site visit is scheduled for 11 May 2026 at 10:00 AM EDT at Stratton Air National Guard Base, Building 25 (Civil Engineering), 1 Air National Guard Road, Scotia, NY 12302. Interested contractors must email 109.aw.fal.msc.contracting@us.af.mil prior to the visit.

• This acquisition is set aside for Small Business.

• NAICS Code: 238990 (Other Building Equipment Contractors), Size Standard: $19,000,000.00.

• The solicitation incorporates FAR clauses by reference, including those related to System for Award Management, Terms and Conditions for Commercial Products and Services, Small Business Set-Aside, Equal Opportunity, Service Contract Labor Standards, and others.

• DFARS clauses are also incorporated, including those related to Safeguarding Covered Defense Information, Antiterrorism Awareness Training, and others.

• Payment will be made via Wide Area WorkFlow (WAWF).

• The document includes a list of contract documents, exhibits, or attachments, including a Statement of Work (SOW) and Wage Determination.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 1996-0223, Revision No. 68) applicable to contracts for the removal of oil spills, hazardous waste materials, and related cleanup services. It outlines the minimum wage rates and fringe benefits required for various occupations across different U.S. regions (Midwest, Northeast, South, West).

Key occupations listed include:

• Heavy Equipment Operator
• Laborer
• Environmental Technician
• Airplane Pilot
• Truckdriver (Light, Medium, Heavy)

It also details required fringe benefits such as Health & Welfare, and specifies provisions for paid vacation and holidays. The document includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining contractor obligations and worker protections under these orders.

Additionally, it provides guidance on uniform allowances and the process for requesting authorization of additional classifications and wage rates (Standard Form 1444) if an occupation is not explicitly listed.

This wage determination is critical for bidders to understand the minimum labor costs associated with performing the contract work. Bidders must ensure their proposals account for these mandated wage rates and fringe benefits to comply with the Service Contract Act. It directly impacts the financial aspects of bidding and the cost of labor for the proposed services.