Repair Services for the MUTES Program

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for repair services for various equipment, including motors and drive assemblies. The government is procuring these services to restore items to a serviceable, like-new condition. The solicitation details specific National Stock Numbers (NSNs) for the items requiring repair.

• Repair of specific equipment identified by NSN, including:

  • MOTOR, CONTROL (NSN: 6105-01-325-6234 FD)
  • MOTOR, DRIVE AZIMUTH (NSN: 6105-01-329-4767 FD)

• Detailed repair quotes (simple cost breakdown) are required upon completion of CLIN 0001 and CLIN 0003.

• Work on CLIN 0002 and CLIN 0004 shall not begin until a notice to proceed is provided by the PCO via a definitization modification.

• Commercial Asset Visibility Air Force (CAVAF) inputs must be made before payment authorization.

• DD1348-1 must be included with each returned serviceable asset.

• The contract will be a Firm Fixed Price type.

• The period of performance is not explicitly stated but implied by the CLINs and delivery schedules.

• Estimated value is not stated.

• Quotations must be submitted to the issuing office on or before the close of business on June 15, 2026.

• Evaluation criteria are listed as Price or Cost (01), Mission Capability (02), and Past Performance (03), in descending order of importance.

• This RFQ is not a small business set-aside.

• The NAICS code is 811210 with a Size Standard of $34.00.

• Repair effort is deemed performance based.

• Critical Safety item does not apply.

• This item is deemed CMMC Level 2.

• Additional provisions and representations are attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the contractor to inspect, and if necessary, restore end items to a serviceable, like-new condition. The work involves either Test, Teardown, and Evaluation (TT&E) only, or TT&E and repair.

• Test, Teardown, and Evaluation (TT&E): Perform visual, mechanical, and electrical testing to determine the condition of the end item. Identify parts requiring repair or replacement, including part number, NSN, and location. Report findings to the Procurement Contracting Officer (PCO) and Administrative Contracting Officer (ACO). If no repair is needed, the asset must be returned in serviceable, like-new condition.

• Repair: Perform repair or replacement of all failed parts and components. Clean, configure, refinish, and test each end item to meet original specifications. The end item will be returned in serviceable, like-new condition.

• Specific Item for Repair: Electron Tube (NSN: 5960-01-507-9112, Part Number: VKX-7809M).

• Repaired/retrofitted items must meet all performance requirements of a new item and conform to the latest requirements of the Specification Control Drawing and Acceptance Test Plan.

• Any obsolete components identified must be reported, and an Engineering Change Proposal (ECP) prepared if necessary.

• Acceptance testing of each completed end-item is required to assure serviceability and full functionality.

• Assets failing within one year after repair due to workmanship or parts quality may be returned to the contractor for correction at no additional cost.

• Not explicitly stated in the provided document pages, but implies ongoing repair services.

• Electrostatic Discharge (ESD) Control: Implement or maintain an ESD control program per MIL-PRF-87893, ANSI/ESD S20.20-2021, and T.O. 00-25-234.

• Cybersecurity Maturity Model Certification (CMMC): Maintain CMMC Level 2 (Self) or higher for information systems.

• Packaging, Handling, Security, and Transportation: Comply with applicable Special Packaging Instructions (SPI), store Government Furnished Property securely, and use specific shipping documentation (DD1348-1A) via CAVAF system.

• Condemnation: Repair may be deemed uneconomical if costs exceed 75% of the stock list price of a new item. Authorization for condemnation or disposition is required.

• Foreign Disclosure Restrictions: Item contains critical technology and is export controlled.

• Counterfeit Prevention Plan (CPP): Establish policies and procedures to avoid, detect, mitigate, and dispose of counterfeit electronic parts.

• Safety and Health: Comply with all applicable regulations and report damages to government property.

• Conflict Resolution: An ombudsman is available for concerns, but initial contact should be with the contracting officer.

• Data Deliverables: Reporting via CAVAF, Item Failures and Component Consumption data, Counterfeit Prevention Plan, and Engineering Change Proposals are required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for preservation, packaging, and marking of materials for military use, ensuring compliance with various Department of Defense (DoD) standards, American Society for Testing Materials (ASTM) International, and American National Standard Institute (ANSI) specifications.

• Preservation, Packaging & Marking: Adherence to AFMC Form 158, Packing Requirements, and specified DoD Military Standards, ASTM, ANSI, and relevant clauses.

• Military Packaging (MIL-STD-2073-1): Development of military packaging using decision charts, documenting requirements via a twelve-digit code system, and specific instructions for special group categories and hazardous materials.

• Commercial Packaging (ASTM D3951): Application of preservation, packaging, packing, and markings for specific commodities as prescribed.

• Military Marking (MIL-STD-129): Use of uniform military marking, labels, and requirements for materiel shipment and storage, including identification and handling information.

• Phytosanitary Measures (ISPM 15): Use of wood packaging material regulations for international trade, including approved treatments for pallets, crates, etc.

• Electrostatic Discharge (ESD) Protection: Adherence to procedures for packing, marking, and labeling solid-state devices sensitive to electrostatic forces.

• Item Type Storage Code (ITSC): Compliance with packaging data elements as requested in contracts.

• Palletized Unit Loads (MIL-STD-147): Application of provisions for preparing and shipping bonded palletized unit loads.

• Specialized Shipping Containers (MIL-STD-648): Application of design guidelines and tests for specialized shipping containers.

• Hazardous Materials: Ensuring shipments are prepared, labeled, certified, and comply with international and U.S. regulations (ICAO, CFR Title 49, IATA, IMDG, AFMAN24-604), including DOT and UN specifications for packaging.

• Safety Data Sheets (SDS): Preparation and submission of SDS per FED-STD-313.

• Reusable Containers: Safeguarding and managing reusable shipping containers.

• Reporting Discrepancies: Use of Web Supply Discrepancy Report (WebSDR) for reporting improperly packed assets.

• Compliance with specified standards and regulations is mandatory.

• Packaging must meet "DOT specification or a United Nation (UN) specification" requirements.

• A Competent Authority Approval (CAA) may be required for hazardous materials.

Not explicitly detailed in this SOW, but implies worldwide distribution and shipment.

• Documentation of packaging requirements via Contract Data Requirements List (CDRL).
• Use of the ASSIST website to access specifications, standards, and data item descriptions.
• Contact information for AFSC (406 SCMS/GULAA) is provided for inquiries.

Form / Attachment / Pricing Sheet

This document, AFMC FORM 807, outlines Recommended Quality Assurance Provisions and Special Inspection Requirements. It details the requirements for inspection and acceptance of items, including contract quality requirements and any special inspection needs.

• Point of Inspection/Acceptance: Specifies inspection and acceptance will occur at the source, referencing DFARS 246.402.
• Contract Quality Requirements: Standard inspection per FAR 52.246-2 is applicable. It also notes that higher-level contract quality requirements and commercial item inspection are not applicable.
• Remarks: States that the item (MOTOR, CONTROL, Part Number: DPM56DF4-K7710) requires inspection at the contractor's facility per FAR 52.246-2. It is not feasible to inspect at the destination due to a lack of proper test equipment.
• Ozone Depleting Substances (ODS): A statement confirms that the requirement does not necessitate the use of Class I ODS.
• Quality Pre-Award Survey: Indicates a "New Source" is recommended, with "AFMC Participation" also recommended.
• Codes: Lists relevant codes such as A. I&A, B. CQR, and C.
• Technical Authority: Identifies Jason L. Francom as the Technical Authority.

This form is crucial for bidders as it defines the quality assurance and inspection requirements that will be applied to the contract. It clarifies where inspections will take place (at the source), the applicable inspection standards, and notes that specialized testing equipment is not available at the destination. The recommendation for a "New Source" and "AFMC Participation" may also be relevant for bidders seeking to understand the acquisition process and potential supplier engagement.

Other / Unclassified

This document is a PDF portfolio wrapper. It indicates that the content is best viewed in Adobe Acrobat X or Adobe Reader X or later versions. It also provides a button to download Adobe Reader.

This document does not contain specific information about the opportunity's requirements, scope, or submission details. It is a technical wrapper for the actual document content, which is not accessible from this view. Bidders should ensure they have the appropriate software to view the actual attached documents.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document provides guidance for contractor technical responsibilities and reporting requirements for the Commercial Asset Visibility Air Force (CAV AF) system. The CAV AF is the primary system of record for daily status of Government-owned assets at contractor repair facilities.

• Contractors must ensure asset records in CAV AF accurately reflect physical assets on hand at all times, reporting daily or within one business day of a maintenance action.

• Reporting includes end items subject to repair and assets stored at contractor Inventory Control Points (ICPs).

• Specific transactional reporting requirements are detailed for "Not-on-Contract" (NOC) items, including misrouted, misidentified, or damaged items, and ICP items.

• Procedures for receipt and shipping actions using DD Form 1348-1A are outlined.

• Reporting of Nuclear Weapon Related Materiel (NWRM) requires specific tracking and adherence to AFI 20-110.

• Procedures for handling discrepancies, overages, shortages, and misidentified items are provided.

• Asset records must be an accurate reflection of physical assets on hand at all times.

• Reporting actions must occur within one business day of occurrence for "Not-on-Contract" assets.

• Maintenance transactions must be reported within 24 hours.

• Shipping actions must be completed within 30 days of receiving disposition instructions.

• Reporting actions associated with disposition must occur within one business day of shipment.

• Not explicitly defined in this document, but implies ongoing reporting requirements throughout contract performance.

• Contractors must assign at least two CAV AF reporters.

• Reporters must complete initial and annual refresher DoD Information Assurance (IA) CyberAwareness Challenge training.

• A valid Public Key Infrastructure (PKI) is required for certain responsibilities.

• Contractors must ensure accountability of Government Furnished Property (GFP).

• Contractual Induction-at-Risk of end items is prohibited.

• Specific instructions are provided for using DD Form 1348-1A for shipping and receipt transactions.

• Contact information for CAV AF System Administrators at Robins AFB, Hill AFB, and Tinker AFB is provided for assistance.

Form / Attachment / Pricing Sheet

This document provides a detailed description of an "ITEM DESCRIPTION" for a "MOTOR, DRIVE AZIMUTH". It appears to be a technical data sheet or inventory record.

• NSN: 6105013294767FD
• Reference Number: DPM56PF4-K7714
• Noun: MOTOR, DRIVE AZIMUTH
• Dimensions: Length 27.0000 in, Width 15.0000 in, Height 14.0000 in, Weight 90.0000 LB
• Material: FORGED STEEL
• Function: Responsible for control and movement of Azimuth Drive Assembly.
• Remarks: Asset does not contain any known precious metals.
• Date: 06 DEC 2012

This document provides specific technical details about a component (Motor, Drive Azimuth). Bidders may need this information to understand the exact nature of the equipment involved in the opportunity, particularly if it relates to maintenance, repair, overhaul, or procurement of this specific item or systems that incorporate it.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a "MOTOR, CONTROL" with NSN 6105013256234FD. It appears to be a technical data sheet or specification for a component.

• Item Identification: NSN, CAGE code, Reference Number, Noun, TCTO Number, TO Number.
• Criticality & Security: Criticality Code (X), Demilitarization Code (A), Security Code (U), MIC (ZRO), ES Code (ZX).
• Initiator Information: Name (JASON.L.FRANCOM), Organization (415 SCMS/GUMAA), DSN Phone, Commercial Phone.
• Item Description Data: Length (12.9990 in), Width (9.8750 in), Height (7.5000 in), Weight (20.0000 lb).
• Item Material: Metals, electronics.
• Item Function: Provides power to asset.
• Special Features: Flags for Safety Critical Screw Threaded Component, ESD, CEMS, Sensitive Data, Statement of Helium Content (0%), GFM Required, GFE Required, GFP Required, Jewel Bearing, Jewel Bearing Related.

This document provides specific technical details about a component that may be part of a larger procurement. Bidders should review these specifications to understand the exact nature of the item, its physical characteristics, material composition, and any special handling or compliance requirements (e.g., ESD, Safety Critical). This information is crucial for determining capability, estimating costs, and ensuring compliance with technical requirements if this item is part of the solicitation.

Form / Attachment / Pricing Sheet

This document, AFMC Form 807, outlines Recommended Quality Assurance Provisions and Special Inspection Requirements for an acquisition. It details the inspection and acceptance points, contract quality requirements, and provides remarks regarding the specific item being procured.

• Point of Inspection/Acceptance: Both are designated as 'Source' with a reference to DFARS 246.402.
• Contract Quality Requirements: Standard Inspection (FAR 52.246-2,-3,-4,-5 OR -6) is selected. The remarks specify that the item (Azimuth Drive Motor, P/N DPM56PF4-K7714) must meet critical technical/performance requirements and therefore inspection at the contractor's facility is necessary per FAR 52.246-2.
• Remarks: The item is identified as an Azimuth Drive Motor. The technical authority has determined that inspection at the contractor's facility is necessary. Inspection and acceptance will occur at the source, as it is not feasible to inspect/accept at the destination.
• Ozone Depleting Substances (ODS): A statement confirms that the requirement does not require the use of Class I ODS.
• Quality Pre-Award Survey: The survey indicates 'No' for a new source and 'Yes' for a previous source, with AFMC participation recommended.
• Technical Authority Signature: Signed by Jason L. Francom, with associated organization and phone number.

This form provides critical information about the quality assurance and inspection requirements for the item. Bidders should note the specific inspection requirements (Standard Inspection at contractor's facility) and acceptance procedures at the source. The confirmation regarding Ozone Depleting Substances is also relevant. The pre-award survey information may indicate the government's familiarity with the bidder's past performance.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, detailing requirements for marking items in accordance with DFARS 252.211.7003 and MIL-STD-130.

• Item Requiring IUID Marking:
  • NSN: 6105013256234FD
  • Noun: MOTOR, CONTROL
  • Initiator: Kincaid, James R
  • Commercial Phone: 404-425-2433
  • CAGE/Reference Number: 46175/DPM56DF4-K7710
  • Version Number: 7
  • Organization Code/Office Symbol: 415 SCMS/GUEA
  • DSN Phone: 586-1368
  • Marking Guidance: Engineering Drawing/ECP/ECO
  • Marking Type: ENGINEERING DRAWING/ECP/ECO NUMBER
  • Marking Method: 12C2066-H
• Embedded Items: Details for embedded items are to be provided under Section II, but are not filled out in this document.

This checklist specifies the requirements for Unique Item Identification (IUI) marking for a "MOTOR, CONTROL" with a specific NSN. Bidders involved in providing this item must ensure compliance with the referenced military standards and guidance for marking, which may impact manufacturing, packaging, and delivery processes.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides detailed transportation data for solicitations. It outlines recommended F.O.B. terms, transportation provisions and clauses, and fund information. It also specifies numerous "Ship To" locations with associated National Stock Numbers (NSN)/Pseudo NSNs, Purchase Instrument Line Item Numbers, addresses, and other relevant details for delivery.

• F.O.B. Terms: Primarily "Origin" and "Destination" with a "Data/First Article F.O.B. Destination" specified.
• Transportation Provisions/Clauses: References FAR citations such as 52.247-29 and 52.247-53.
• Vendor Instructions: Requires contractors to request access to the Procurements Integrated Enterprise Environment (PIEE) for regulatory clearances and shipping documentation.
• Ship To Locations: Multiple detailed addresses are provided across various pages, including specific DoDAAC/MAPAC codes, Mark For information, and remarks.
• Transportation Funds Information: Includes details on Purchase Instrument Line LOA, account codes, and FMS LOA.

This document is crucial for bidders to understand the logistical requirements of the opportunity. It details where the procured items are to be shipped, the preferred F.O.B. terms, and the necessary procedures for coordinating transportation. Bidders must review these details carefully to accurately calculate shipping costs, ensure compliance with transportation regulations, and confirm their ability to meet delivery requirements at the specified locations.

Form / Attachment / Pricing Sheet

This document outlines specific packaging and marking requirements for items being procured. It details compliance with international regulations regarding Wood Packaging Material (WPM) to prevent the spread of invasive species, referencing standards such as ISPM 15 and MIL-STD-2073-1.

• WPM Compliance: All wooden packaging must be debarked and heat-treated (HT).
• Item-Specific Requirements: Details are provided for various items (identified by PACRN and ITEM(S)) including:
  • Packaging Requirement (e.g., 'No Packaging Data Required', 'MIL Long Line Packaging')
  • Preservation Level
  • Packaging Level
  • Unit Pack dimensions (Weight, Length, Width, Depth, Cube)
  • Coded Data fields (QUP, PRES, ICQ, METH CD, PRES MTL, WRAP MTL, CUSH, DUNN, CT, UNIT CONT, INT CONT, UCL, SPEC MKG)
• Marking Requirements: Specifies compliance with MIL-STD-129 for shipping and storage markings, and potentially additional requirements from AFMC Form 158.

Vendors must carefully review these packaging and marking instructions to ensure compliance. Failure to adhere to these requirements, particularly concerning WPM and MIL-STD markings, could lead to shipment delays or rejections. The document provides the necessary specifications for preparing and marking goods for shipment, including detailed dimensions and material handling instructions for unit packs and shipping containers.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, detailing requirements for marking items with Unique Item Identifiers (UIIs) in accordance with DFARS 252.211-7003 and MIL-STD-130.

• Item Requiring IUID Marking: Specifies the NSN (6105013294767FD), Noun (MOTOR, DRIVE AZIMUTH), Version Number (2), Initiator (Kincaid, James R), Commercial Phone (404-425-2433), CAGE/Reference Number (46175/DPM56PF4-K7714), Organization Code/Office Symbol (415 SCMS/GUEA), and DSN Phone (586-1368).
• Marking Guidance: States that marking is to be performed in accordance with the latest version of MIL-STD-130, with contractor-determined location and method.
• Embedded Items: Section II addresses embedded items, referencing the same NSN and providing fields for Marking Guidance, Marking Type, Description/Location, Remarks, and Attachments.
• Remarks: Includes a remark from James R. Kincaid dated 09 JUL 2024, stating that part identification is to follow MIL-STD-130.

This checklist provides specific requirements for IUID marking that may be applicable to items being procured under this opportunity. Bidders should review the NSN, marking standards (MIL-STD-130), and guidance to ensure compliance if their proposed items require IUID marking.