REPLACE AND RELOCATE FAN COIL UNIT, BLDG 513, NAS OCEANA

Amendment / Modification

This amendment (0001) to Solicitation N40085-26-R-0146 modifies the original solicitation.

• The primary change is the extension of the proposal due date.

• The proposal due date has been extended from 21 May 2026 to 28 May 2026 at 2:00 PM EDT.

• The subject of the solicitation is "REPLACE AND RELOCATE FAN COIL UNIT, BUILDING 513, NAS OCEANA, VIRGINIA BEACH, VA."

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Summary of Work" for the Oceana 8A IDIQ contract, detailing the scope of work covered under individual task orders and incidental related work.

• The work is described in individual task orders and includes incidental related work.

• The exact location of the work will be indicated by the Contracting Officer.

• Buildings may be occupied during the performance of work.

• The contractor must arrange access, space for storage, and use of approaches, corridors, and stairways with the Contracting Officer.

• Existing work must be protected from damage during construction operations and restored to a condition equal to or better than its original state.

• Underground utilities require careful handling, including obtaining digging permits and complying with installation requirements.

• Government-furnished material and equipment will be provided as described in individual task orders.

• Navy and Marine Corps (NMCI) coordination is required, including allowing NMCI contractor access for telecommunications connections.

• Salvaged material and equipment remain Government property and must be segregated, itemized, and delivered to a designated storage area as described in the individual task order.

• The work is located at Naval Air Station Oceana.

• Submittals require Government approval if classified with a "G".

• Work in secure areas and controlled areas must be performed by U.S. firms using U.S. citizens.

• Access to Navy installations requires participation in the Defense Biometrics Identification System (DBIDS) or obtaining One-Day Passes.

• Strict adherence to security requirements, including escort coordination, is mandatory.

• Work outside regular hours requires Contracting Officer approval.

• Utility cutovers and interruptions must occur after normal working hours or on weekends/holidays, with prior notification.

• The contractor must not operate or disturb station utility control devices; the Government will operate these.

• Specific coordination with the NMCI Contractor is required towards the end of construction.

• A salvage plan must be provided.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for the "BUILDING 513 REPLACE AND RELOCATE FAN COIL UNIT" project located at Naval Air Station Oceana, Virginia Beach, Virginia. The project involves demolishing an existing fan coil unit (HFCU-12) located above the ceiling in Room 19, and installing a replacement (in-kind) fan coil unit above the ceiling in Room 20. The scope includes providing necessary ductwork, piping, DDC controls, and other work to support the replacement and relocation. It also involves demolishing and providing new ceilings in Rooms 19 & 20, demolishing existing light fixtures and providing LED fixtures, and reusing existing lighting circuits and controls.

• Demolition of existing fan coil unit (HFCU-12) and associated ductwork and piping.

• Installation of a new, in-kind fan coil unit in Room 20.

• Provision of new ductwork, piping, DDC controls, wiring, conduit, and programming.

• Demolition and installation of new ceilings in Rooms 19 & 20.

• Replacement of existing light fixtures with LED fixtures.

• Coordination with fire protection systems (sprinklers and fire alarm devices).

• Structural analysis to ensure existing structure can support the new unit and reinforcement if required.

• Compliance with applicable codes and standards, including UFC, UFGS, ASHRAE, and DoD building codes.

• Contract type is not explicitly stated but implied to be Design-Build.

• Period of performance and estimated value are not detailed in this document.

• Proposal submission instructions and evaluation criteria are not detailed in this document.

• Key deadlines or milestones are not detailed in this document.

• No specific set-aside requirements are mentioned in this document.

• The project is located at Naval Air Station Oceana, Virginia Beach, Virginia.

• The document includes various parts detailing Contract Clauses, General Requirements, Statement of Work/Project Program, Minimum Materials/Engineering/Construction Requirements, Prescriptive Specifications, and Attachments.

• Reference drawings are provided for informational purposes only and must be field-verified.

Form / Attachment / Pricing Sheet

This spreadsheet appears to be a tool for tracking questions and responses related to Solicitation / RFP # N4008526R0146, concerning the "REPLACE AND RELOCATE FAN COIL UNIT, B513, NASO" project. It is intended to facilitate communication between offerors and the government regarding the solicitation.

• The spreadsheet includes columns for 'PPI No.', 'Offeror', 'Date Submitted', 'REFERENCE' (with sub-columns for Page, Section, Para., Dwg #), 'QUESTION', 'GOVERNMENT RESPONSE', and 'Amend No.'.
• It is designed to log specific questions submitted by offerors, reference their origin within the solicitation documents, and record the government's official response.
• The 'PPI Cut Off Date' is noted as 05-MAY-2026.

Bidders should use this document to track any questions they have submitted or to review questions and answers already provided by the government. It serves as a record of clarifications and may impact proposal preparation by providing official responses to potential ambiguities or requests for further detail within the solicitation.

Other / Unclassified

This document is a placeholder page indicating that the PDF viewer may not be able to display the document's proper contents. It suggests upgrading to the latest version of Adobe Reader and provides links for download and assistance.

This document does not contain substantive information related to the SAM.gov opportunity. It serves as a technical notification regarding PDF display issues and does not provide details on requirements, deliverables, or submission instructions.

Form / Attachment / Pricing Sheet

This document is a blank spreadsheet template titled "SPONSOR VERIFICATION SPREADSHEET" intended for use with the NASOCEANAINST 5530.8E CH-1 directive, dated June 13, 2025. It requires all fields to be completed.

• Required Fields: The spreadsheet includes columns for Start Date, End Date, Last Name, First Name, Middle Initial, identification number (DL#, REAL ID #, or Passport #), State, Foreign/Local indicator (Y/N), Hours and Days, Company, Sponsor, Sponsor Command, Sponsor Email, and Results.
• Instructions: "ALL FIELDS REQUIRED" is prominently displayed.
• PSC Use Only: A section is designated for "PSC USE ONLY."

Bidders may be required to complete and submit this spreadsheet as part of the opportunity response. It appears to be a form for collecting sponsor verification data, potentially related to personnel or project details. Specific instructions on how and when to submit this form will likely be detailed in the main solicitation or related documents.

Form / Attachment / Pricing Sheet

This document is a Vendor Registration Guide for the Procurement Integrated Enterprise Environment (PIEE) platform. It provides step-by-step instructions for vendors to self-register for a PIEE user account and add roles, specifically for accessing solicitations.

• New User Registration: Covers creating a PIEE account, selecting the 'Vendor' user type, setting up User ID, password, and security questions.
• User Profile Completion: Details required fields for personal and company information, including supervisor details.
• Role Assignment: Instructions on selecting the 'SOL - Solicitation' application and assigning roles such as 'Proposal Manager' or 'Proposal View Only', including entering a CAGE Code.
• Existing User Role Addition: Steps for current users to log in, navigate to 'My Account', and add additional roles.
• Support Information: Provides links and contact details for 'Getting Started', 'Account Support', and 'Technical Support'.
• Roles and Actions Matrix: Outlines the actions and menu items available for each vendor role (Proposal Manager, Proposal View Only).

This guide is crucial for any bidder who needs to interact with solicitations posted on the PIEE platform. It ensures vendors can properly register, obtain the necessary access (Proposal Manager role is required to submit offers), and navigate the system to find and respond to opportunities.

Form / Attachment / Pricing Sheet

This document provides instructions and requirements for obtaining base access to NAS Oceana (NASO), Dam Neck Annex (DNA), NASO Flight Line, and the DEVGRU compound. It details the necessary forms and procedures for prime contractors and NAVFAC employees to sponsor non-government personnel for access.

• NAS Oceana & Dam Neck Access (Excluding DEVGRU): Requires completion of a Blank Sponsor Verification Spreadsheet, submitted via email to usn.norfolk.navfaclantnorva.mbx.nfecml-CIOceanaBaseAccess@us.navy.mil. Specific columns in the spreadsheet must be filled out, including requested start date, expiration date (max 3 years), flight line access requirement, company name, sponsoring NAVFAC employee, and access hours (5*18/7 or 24/7). After emailing the spreadsheet, a SECNAV 5512/1 form must be hand-delivered to the Pass Office for background checks. A combined submission of the spreadsheet and 5512/1 forms allows for 5-10 business days for processing.
• Contractor Flight Line Vehicle Access: Requires completion of a Contractor Flight Line Vehicle Access Word document. This must be emailed to the same Base Access email address. The document requires information about the company, individual, start and end dates (max 13 months), contract number, and a clear justification for why the vehicle needs flight line access. It also requires a statement that all drivers and passengers have flight line access. This process typically takes seven business days.
• DEVGRU Access: Requires completion of a DEVGRU Excel spreadsheet, submitted via email. Access to DEVGRU requires prior access to OCEANA/DNA. The spreadsheet requires the requested start date, projected completion date (max 1 year), and confirmation that the individual has flight line access (Column H must be 'Yes'). Building or Project Designation Number and company name are also required. DEVGRU conducts its own background checks.

This document is critical for any bidder requiring physical access to the specified Naval installations for personnel or vehicles. It outlines the specific forms, data requirements, submission methods (email, hand-delivery), processing times, and points of contact for obtaining necessary base access credentials. Failure to follow these procedures may prevent personnel from accessing the site to perform contract work.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for Virginia Beach, Virginia, specifically for building construction projects. It outlines the prevailing wage rates and fringe benefits required for various construction trades under the Davis-Bacon Act. This information is crucial for contractors to understand labor costs and compliance requirements for federal construction contracts in the specified area.

• General Decision Number: VA20260167, dated 01/30/2026.
• Location: Virginia Beach, Virginia (Independent City).
• Project Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Trades and Rates: Lists specific wage rates and fringe benefits for various trades including Asbestos Worker, Boilermaker, Bricklayer, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Cement Mason, Electrician, Glazier, Laborer, Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Setter, and Truck Driver.
• Executive Order Information: Includes details on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining contractor obligations and worker protections.
• Appeals Process: Provides guidance on the wage determination appeals process.

This attachment directly impacts bidding by establishing the minimum required wage rates for laborers and mechanics employed on the construction project. Bidders must incorporate these prevailing wages into their cost proposals to ensure compliance. Failure to adhere to these wage rates can result in penalties. The document also highlights specific paid holiday and vacation policies for certain trades and outlines requirements under federal executive orders related to paid sick leave and minimum wage.

Solicitation / RFP / RFQ

This document is a solicitation for a "Replace and Relocate Fan Coil Unit" task order under an existing Multiple Award Construction Contract (MACC) for HVAC and Mechanical Construction Projects. The work is located at Building 513, Naval Air Station Oceana, Virginia Beach, VA.

• Demolish existing fan coil unit.

• Provide and install a replacement (in-kind) fan coil unit, including ductwork, piping, and DDC support.

• Demolish and provide new ceilings in Rooms 19 & 20.

• Demolish existing light fixtures and provide LED fixtures, reusing existing lighting circuits and controls.

• All work must be in accordance with provided drawings and specifications.

• This is a task order under an existing IDIQ MACC contract.

• Estimated price range: $250,000 - $500,000.

• NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Contract completion time: 540 calendar days from task order award.

• Liquidated damages: $79.93 per calendar day for delay.

• Proposals are due by May 21, 2026, no later than 2:00 PM EDT.

• Proposals must be submitted electronically through PIEE.

• The award will be made to the responsible offeror providing the LOWEST PRICE.

• Evaluation will be based on total price, with techniques including comparison to proposed prices, IGCE, historical information, and market survey results.

• A site visit is scheduled for April 28, 2026, at 9:30 AM EDT at Building 513.

• Pre-Proposal Inquiries (PPIs) are due by May 5, 2026, 2:00 PM EDT.

• This task order will be awarded on a fair opportunity basis to existing MACC awardees.

• No specific set-aside is mentioned for this task order.

• All terms and conditions of the MACC award document apply.

• Offerors must consider lead times for supplies and materials.

• A bid bond (Standard Form 24) is required, equal to at least 20% of the offer price or $3,000,000, whichever is less.

• Performance and Payment Bonds are required after award.

• Proposal Acceptance Period: 180 days.

• Offerors are advised that funding may not be available, and no reimbursement for proposal costs will be provided.