Replace Carpet at USCG Base Alameda

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding an unspecified solicitation, clarifying requirements and details related to a carpet replacement project.

• Product Discontinuation: The originally specified carpet product is discontinued. Vendors should provide a comparable alternative with a similar color and quality for a shorter timeframe.
• Subfloor Preparation: The existing carpet is secured with glue. Subfloor preparation will involve cleanup to prepare for new carpet installation, but specific work may not be required.
• Existing Carpet Type: The existing carpet is carpet tile.
• Phasing: The project is anticipated to be completed in 2-3 phases. The exact schedule will be determined by the contractor's recommendations and methods, coordinated after award.
• Cove Base Color: The specified color for the cove base is Navy Blue or Black.
• Carpet Tile Installation: Carpet tiles will be installed in series and in one direction (monolithic placement). The Coast Guard is open to contractor recommendations based on color/pattern selection.
• Personal Items: The Coast Guard will remove personal items and computers from work areas prior to commencement. Vendors should notify the COR if items are missed.
• Hazardous Materials: No asbestos or lead-based materials are present.
• Wall Divider: The contractor is responsible for disassembling and reinstalling the false wall divider if it impedes carpet installation.
• Photographs: Photographs of the affected spaces will be provided.
• Subfloor Type: The structure has a raised floor. No moisture or flatness tests have been conducted.
• Work Hours: Work outside specified hours requires prior approval. Refer to the scope of work for details.
• Base Access: Real ID-compliant base access requests require 72 hours advance notice. Background checks are included in this timeframe. Constant supervision is not required after initial access.
• Carpet Aesthetics: The government prefers a textured dark blue carpet. Carpet should be closed loop and of at least equal quality to the provided sample.
• Building Address: Building 10 is located on Coast Guard Island in Alameda, CA, at the intersection of Eagle Road and McCulloch Drive.

These clarifications may affect product selection, installation methods, scheduling, and material approval processes. Bidders should incorporate this information into their proposals.

Form / Attachment / Pricing Sheet

This document contains site photos of Building 10, likely intended to provide visual context for a potential opportunity. It serves as an attachment to help bidders understand the physical environment related to the requirement.

• The document consists of four photographs.
• The photos depict interior views of office spaces, including cubicles, doorways, and office furniture.
• Some photos show frosted glass partitions and carpeting.
• One photo includes a poster with a dog and text, and another shows a reception area with a seal that appears to be from a U.S. government agency (possibly DHS or similar).

These images may be relevant for bidders to assess the current state of the facility, understand the layout, and potentially estimate the scope of work required for any proposed services, such as renovations, maintenance, or fit-out, if applicable to the overall opportunity.

Solicitation / RFP / RFQ

This solicitation is a request for proposal (RFP) issued by the US Coast Guard Regional Support Team – Southwest (RST-SW) for the "Replace Carpet at Base Alameda" project. This is a total (100%) small business set aside.

• Replacement of carpet at Base Alameda.

• The Statement of Work (SOW) is attached and details the specific requirements.

• Contract Type: Firm Fixed Price.

• Estimated Magnitude: Between $25,000 and $100,000.

• Performance Period: Must begin within 15 calendar days of contract award and be completed within 60 calendar days of award. Notice to Proceed will be issued after submittal approval.

• Offer Validity: Offers must be valid for a minimum of 30 calendar days.

• Payment Protection: Required no later than 15 calendar days after award.

• Offer Submission: Electronic submission via email only. Maximum file size per email is 9MB. Multiple emails are permitted if necessary.

• Inquiries: All questions and concerns should be directed to the contracting officer.

• Evaluation Criteria: Award will be made to the responsible offeror submitting the lowest priced offer that is evaluated as acceptable on all evaluation criteria. Evaluation will consider technical approach, pricing (completeness and reasonableness), and past performance (recent and relevant).

• Site Visit: An organized site visit is scheduled for April 28, 2026, at 10:00 AM PST. Interested participants must contact Shawn Jenkins or Jesse Yutig no later than April 24, 2026.

• Total (100%) Small Business Set Aside.

• NAICS Code: 238330, Flooring Contractors.

• Size Standard: $19 million.

• Offerors must be registered at SAM.gov at the time of offer submittal.

• The document includes a detailed Table of Contents outlining various sections of the solicitation, including Supplies or Services, Specifications/Work Statement, Inspection and Acceptance Terms, Delivery or Performance, Contract Administration Data, Special Contract Requirements, Contract Clauses, List of Documents/Exhibits/Attachments, and Evaluation Factors for Award.

Statement of Work (SOW) / Performance Work Statement (PWS)

The primary objective is the successful and timely installation of new carpet squares that meet all USCG technical requirements to support the operational unit at Building 10, Coast Guard Base Alameda.

• Tasks:

  • Project Management: Designate a single point of contact, coordinate with COR, obtain permits.
  • Clear Interferences/Move Furniture: Work around or disassemble/reinstall obstructions, move personal property and furniture as needed.
  • Remove Existing Carpet Squares.
  • Prep Subfloor.
  • Install New Carpet Squares: Approximately 4,100 square feet of new carpet tiles.
  • Install Transition Strips and Cove Base: 4" vinyl cove base in all rooms except the conference room, and 3"-4" painted wood floor trim in the conference room.
  • Site Cleanup and Restoration: Remove construction materials and debris daily and upon completion, dispose of offsite, and restore furniture/interferences to original locations.
  • Provide Government Spare Carpet: Provide 13 cases (approx. 500 sq ft) of matching carpet squares for future spot repairs.

• Submittals:

  • Product details with color samples for new carpet squares, vinyl cove base, and wood floor trim within 10 business days from award.
  • Initial project schedule within 10 business days of award.

• Work Hours: 7:00 AM to 5:00 PM, Monday through Friday, excluding Federal Holidays, unless otherwise approved.

• Safety: Comply with USCG Safety and Environmental Health Manual, COMDTINST M5100.47 (series), and OSHA regulations. Contractor is responsible for hazardous materials handling and spill containment.

• Period of Performance: Work to be completed within 60 calendar days from the Notice to Proceed (NTP), which will be issued within 15 days of award.

• Place of Performance: Building 10, U.S. Coast Guard (USCG) Base Alameda, Coast Guard Island, Alameda, CA.

• Materials: Carpet tiles shall be equal or superior to "Mannington Commercial Variations 4 Carpet Tile Lapis 24"x24" Premium" (SKU: VAR42424-34240), commercial grade, 2ft x 2ft square, textured dark blue. Vinyl cove base and wood floor trim as specified.

• Personnel Security and Base Access: Contractor personnel must pass background checks (NCIC), submit names/birthdates 72 hours prior to first day, and possess Real ID-compliant identification for base access. Vehicles require valid registration/insurance, and operators must have a valid driver's license. Vehicles must stay on marked roads.

• Conduct: Adhere to base regulations, traffic laws, and security protocols. Wear company identifying clothing/badging/safety gear. Contractor vehicles must display company decals.

• Government Furnished Services: Potable water and electrical power may be provided. Contractor must use GFCI devices when connecting to government power.

• Acceptance Criteria: Final acceptance by USCG COR after inspection confirms completion of all tasks, adherence to technical/safety standards, and full site restoration. Final payment contingent on correction of deficient items.