Replace HVAC System Redhorse Facility
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Virginia Air National Guard is conducting a Sources Sought for the replacement of the HVAC system at the Redhorse Facility in Virginia Beach, VA. This market research aims to identify potential sources, particularly interested Small Business firms, for a project estimated between $1,000,000 and $5,000,000. Responses are due by April 15, 2026. This is a Total Small Business Set-Aside (FAR 19.5), though the agency notes it may be advertised as unrestricted if adequate Small Business contractors are not available.
Scope of Work
The project involves the replacement of the existing HVAC system, the direct digital control (DDC) system, and incidental related work. The current system is a 2-pipe distribution system that interchangeably supplies hot or chilled water. The piping system, cooling tower, chiller, boiler, and air handlers have reached their end of service life. The facility is 21,300 square feet.
Contract & Timeline
- Type: Sources Sought / Market Research
- Magnitude: Between $1,000,000 and $5,000,000
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: April 15, 2026, 8:00 PM EDT
- Published: April 8, 2026
- Place of Performance: Virginia Beach, VA 23451, United States
Submission Requirements
Interested concerns must provide a written notification, not exceeding five typewritten pages, via email to SMSgt Desiree Santos (desiree.santos.2@us.af.mil). The submission must include:
- A positive statement of intent to bid as a prime contractor.
- A completed and signed Source Sought Information Request Form (attached to the opportunity).
- A listing of similar projects completed during the past three years, for both government and private industry. This listing should detail the project type, dollar value, contract number, location, Point of Contact, and indicate if the respondent was a prime or subcontractor (if subcontractor, provide prime contractor's name and POC).
Document Details: Sources Sought Response Form
The attached "Sources Sought Response.pdf" is a crucial form for interested firms. It requires:
- Company Information: Company Name, SAM Address, CAGE Code, and UEI Number.
- Socio-economic Status: Checkboxes for various statuses including Large business, Small business, 8(a), HUBZone, Woman-Owned, and Service-Disabled Veteran-Owned Small Business (SDVOSB).
- SAM Registration: Confirmation of SAM registration or in-process status.
- Bonding Capability: Confirmation of bonding capability of at least $1M for individual construction projects. Incomplete responses may affect consideration for set-aside solicitations.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation. The information gathered will be used to gain knowledge of potential sources and determine the availability of Small Business contractors for this project. If adequate Small Business competition is not identified, the project may be advertised as unrestricted. Include "Sources Sought W50S9B-26-B-A002" in the email subject line. No facsimile responses will be honored.
Contact Information
Primary Point of Contact: SMSgt Desiree Santos (desiree.santos.2@us.af.mil)