REPLACE HVAC UNITS, BLDG 582, NAVAL AIR STATION OCEANA VIRGINIA BEACH, VA

Form / Attachment / Pricing Sheet

This document is a "Sponsor Verification Spreadsheet" (NASOCEANAINST 5530.8E CH-1) intended for use by the government. It appears to be a template for collecting information related to sponsor verification, likely for personnel or access.

• Required Fields: All fields are marked as required.
• Columns: The spreadsheet includes columns for Start Date, End Date, Last Name, First Name, Middle Initial, Identification Number (DL#, Real ID #, or Passport #), State, Foreign/Local indicator (Y/N), Hours and Days, Company, Sponsor, Sponsor Command, Sponsor Email, and Results.
• Example Entry: A sample entry is provided for MADISON DUNAWAY with associated details.

Bidders may need to complete or provide information for this spreadsheet as part of the onboarding, verification, or personnel security process if required by the solicitation. It is crucial for bidders to understand the specific data points requested and ensure accurate completion if this form is part of the submission requirements or subsequent contract performance.

Form / Attachment / Pricing Sheet

This document is a spreadsheet intended for bidders to submit pricing information related to the "REPLACE HVAC UNITS, BLDG 582, NAVAL AIR STATION OCEANA VIRGINIA BEACH, VA" project. It is associated with Solicitation / RFP# N4008526R0172.

• The spreadsheet contains columns for PPI Number, Offeror, Date Submitted, Reference (Page, Section, Para., Dwg #), Question, Government Response, and Amend No.
• Bidders are expected to fill in their offeror information and potentially use the other fields for submitting questions or noting amendments.
• A "PPI Cut Off Date" is listed as June 11, 2026, indicating a deadline for certain submissions or inquiries.

This spreadsheet is crucial for bidders to provide their pricing and potentially ask clarifying questions as part of the solicitation process. It directly impacts proposal preparation and submission requirements.

Solicitation / RFP / RFQ

This solicitation is for a Design-Build (DB) or Design-Bid-Build (DBB) Indefinite Delivery/Indefinite Quantity (ID/IQ) Multiple Award Construction Contract (MACC) task order to replace HVAC units in Building 582 at Naval Air Station Oceana, Virginia Beach, VA. The work is primarily within the Hampton Roads, Virginia area.

• Demolish and provide select HVAC equipment, including FCUs, ductwork, air devices, refrigerant piping, and condenser units.

• Demolish hard ceiling and lighting in three rooms.

• Provide new wall-mounted ductless split systems and wall-mounted directional fans.

• Adhere to all terms and conditions of the existing MACC award document.

• Record shop drawings are not required.

• No Government Furnished Property is provided.

• Contract Type: IDIQ MACC Task Order

• Period of Performance: 365 calendar days from task order award.

• Estimated Budget Amount or Price Range: $250,000 to $500,000.

• NAICS Code: 236220 - Commercial and Institutional Building Construction.

• Wage Rate Requirements: Department of Labor (DoL) General Decision Number: VA20260167 dated 01/30/2026.

• Liquidated Damages: $85.88 per calendar day of delay.

• Proposal Due Date: June 25, 2026, no later than 2:00 PM EDT.

• Proposals must be submitted electronically through PIEE.

• Basis for Award: The task order will be awarded on a fair opportunity basis to the responsible offeror providing the LOWEST PRICE.

• Evaluation Criteria: Price only.

• Proposal Acceptance Period: 180 days from receipt of offers.

• Pre-Proposal Inquiries (PPIs) Deadline: June 11, 2026, at 2:00 PM EDT.

• This task order will be awarded on a fair opportunity basis to MACC awardees.

• Offerors must consider total project completion time, including lead times for supplies and materials. A pre-proposal inquiry is required if the proposed duration is not feasible.

• Funding availability is not guaranteed; no award will be made if funds are not available.

• A site visit is scheduled for Thursday, May 28, 2026, at 10:30 AM EDT at Building 582, NAS Oceana.

• Badging instructions for the site visit are provided in Attachments C, D, and E.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for replacing HVAC units in Building #582 at Naval Air Station Oceana, Virginia Beach, Virginia.

• Demolish two existing HVAC systems, including FCUs, ductwork, air devices, refrigerant piping, and condenser units.

• Demolish hard ceiling and lighting in rooms 101, 102, and 103.

• Provide new hard ceilings and lighting in rooms 101, 102, and 103.

• Provide three new wall-mounted ductless split air conditioning systems.

• Provide one new wall-mounted directional fan in Room 103.

• Provide new exterior disconnect switches for HVAC equipment.

• Field verification of all existing conditions is required prior to fabrication and ordering of new equipment.

• All work must be performed in accordance with applicable local, state, and federal codes, laws, regulations, and Unified Facilities Criteria (UFCs).

• Refrigerants must be evacuated prior to disposal in accordance with the Clean Air Act Amendment of 1990.

• Hazardous waste management procedures must be followed if hazardous waste is generated.

• Stormwater pollution prevention best management practices must be utilized.

• Project Location: Naval Air Station Oceana, Virginia Beach, Virginia.

• Contract Completion Date (CCD): 365 calendar days from Task Order Award.

• Construction must be executed outside of the "pool season" (approximately Memorial Day through Labor Day).

  • Scenario A: Begin and complete construction (BOD) prior to May 9, 2026.
  • Scenario B: Begin and complete construction (BOD) after September 20, 2026.

• Supervision must be provided by a fluent English speaker.

• Contractor personnel must possess valid government-issued Base Access Passes and Badges.

• A Pre-Proposal site meeting is mandatory.

• Asbestos and Lead test reports are not available; however, if hazardous materials are encountered, work must be avoided to the fullest extent possible. If encountered and disturbed, specific procedures must be followed.

• An Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) must be submitted for approval within 3 days of Task Order issuance.

• Hazardous Energy Control Program (HECP) must be provided and operated.

• Submittals include Manufacturer's Product Data, Warranties, Moisture Resistant Gypsum Board, Interior Paint and Primer, and others as detailed in the submittal register.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It serves as a technical notification for PDF rendering issues and does not provide details about the procurement, requirements, or submission instructions.

Amendment / Modification

This amendment (0001) to Solicitation N4008526R0172, concerning the replacement of HVAC units at Building 582, Naval Air Station Oceana, Virginia Beach, VA, makes the following updates:

• Set-Aside Code Update: The set-aside code has been changed from an 8(a) Set-Aside to a Total Small Business Set Aside.
• Primary Contact Email Update: The primary contact email has been changed from jonathan.y.castillo.civ@mail.mil to jonathan.y.castillo.civ@us.navy.mil.

• The set-aside designation for the solicitation.

• The primary contact information for inquiries.

• The proposal due date remains unchanged: June 25, 2026, at 2:00 PM EDT.

• Bidders should note the change in set-aside status and use the updated contact email for any communications.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Virginia Beach, Virginia. It outlines the prevailing wage rates and fringe benefits for various construction trades as required by federal regulations for government contracts.

• General Decision Number: VA20260167, dated 01/30/2026.
• Geographic Area: Virginia Beach, Virginia.
• Construction Type: Building (does not include single-family homes or apartments up to and including 4 stories).
• Trades Covered: Includes wage and fringe rates for various trades such as Asbestos Worker/Heat & Frost Insulator Mechanical, Boilermaker, Bricklayer, Elevator Mechanic, Power Equipment Operator, Ironworker, Pipefitter, Plumber, Carpenter, Caulker, Cement Mason/Concrete Finisher, Electrician, Glazier, Laborer (various types), Painter, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Finisher, Tile Setter, and Truck Driver.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Establishing Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors).
• Appeals Process: Outlines the process for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals on relevant federal construction projects. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also provides information on paid holidays and vacation policies that may affect labor costs.

Form / Attachment / Pricing Sheet

This document provides instructions and requirements for obtaining base access to NAS Oceana (NASO), Dam Neck Annex (DNA), NASO Flight Line, and the DEVGRU compound. It details the necessary forms and procedures for individuals and vehicles requiring access.

• NAS Oceana & Dam Neck Access: Requires completion of a "Blank Sponsor Verification Spreadsheet" and submission via email to the Oceana Base Access email box. The SECNAV 5512/1 form must be hand-delivered to the Pass Office. Specific columns in the spreadsheet require particular information, such as access start/expiration dates, flight line requirements, company name, and sponsor details.
• Contractor Flight Line Vehicle Access: Requires completion of a "Contractor Flight Line Vehicle Access" Word document. This document must be emailed to the Oceana Base Access email box and signed by a trusted agent. Justification for vehicle access, including what it will be hauling or transporting, is mandatory. All drivers and passengers must also have flight line access.
• DEVGRU Access: Requires completion of a "DEVGRU Excel spreadsheet." Individuals must already have OCEANA/DNA access. The spreadsheet must be emailed to the specified POC. Specific columns require information such as access start date, projected completion date, and building/project designation.
• General Procedures: Background screenings are conducted. Faxes are no longer accepted for submissions. Allow for processing times (3 business days for NAVFAC, 5-10 business days for combined submissions and background checks).

This document is critical for any bidder whose personnel or vehicles will require access to NAS Oceana, Dam Neck Annex, NASO Flight Line, or the DEVGRU compound as part of contract performance. Understanding these procedures and required documentation is essential for timely access and project execution. It outlines the specific forms, data fields, submission methods, and processing times bidders must adhere to.

Form / Attachment / Pricing Sheet

This document is the "Procurement Integrated Enterprise Environment (PIEE) Vendor Registration Guide." It provides step-by-step instructions for vendors to register for a PIEE user account and add roles, specifically focusing on the PIEE Solicitation Module.

• New User Registration: Details on self-registering for a PIEE account, including selecting the 'Vendor' user type, creating a User ID and password, setting up security questions, completing user profile and supervisor/company information, and selecting roles (Proposal Manager, Proposal View Only).
• Existing User Role Addition: Instructions for current users to add additional roles to their existing PIEE account.
• Roles and Functions: Explains the "Proposal Manager" and "Proposal View Only" roles and their associated actions and menu items within the PIEE Solicitation Module.
• Support Information: Provides links and contact details for "Getting Started," "Account Support," and "Technical Support."

This guide is crucial for any bidder who needs to interact with the PIEE Solicitation Module to submit offers or view solicitations. It outlines the necessary steps to gain access to the system and the specific roles required for different actions, such as submitting a proposal. Bidders must follow these instructions to ensure they can participate in opportunities posted on the PIEE platform.