Request for Bids/Quotations for a BMW X3 20 xDrive (Brand Name/Model or Equal)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Copenhagen, under the Department of State, is seeking bids/quotations for the acquisition of a BMW X3 20 xDrive (Brand Name/Model or Equal). This is a brand name or equal acquisition as outlined in FAR 52.211-6, requiring a vehicle that meets specific technical specifications and EU/Danish roadworthiness standards. The contract will be a firm fixed-price agreement. Offers are due Monday, May 11, 2026, at 07:00 local time (Copenhagen).
Scope of Work
The required vehicle must meet or exceed the following specifications:
- Engine: 2.0-liter turbocharged four-cylinder Diesel or gasoline engine.
- Transmission: 8-speed Automatic.
- Drivetrain: All-wheel drive.
- Body: 5 Doors.
- Comfort: Air conditioning, heated steering wheel and seats.
- Tires: All-season tires, tire pressure monitoring.
- Color: Polarized Grey Metallic.
- Safety & Technology: Remote central locking, Lane Keeping Technology, Start-Stop Feature, Engine Start-Stop System, Active Blind Spot Detection, Parking Assistance System Plus (front and rear sensors), Reversing camera, Navigation, Blind spot assist, LED headlights, Drive Assist.
- Interior: 14.9-inch curved display, airbags (including front-side knee airbags), all-weather rubber floor mats.
- Exterior: Heat-insulating and tinted windows.
Vendors must submit a duty- and tax-free quote, including shipping, registration fees, and warranty details. The vehicle must comply with EU/Danish roadworthiness requirements. Note that US-made and Danish-made vehicles have differing regulatory compliance (e.g., lighting, odometers, emissions).
Contract & Timeline
- Type: Firm Fixed-Price Contract (Presolicitation)
- Set-Aside: None specified
- Response Due: May 11, 2026, 07:00 local time (Copenhagen)
- Published: April 24, 2026
- Place of Performance: Copenhagen, Denmark
Additional Notes
For proposals exceeding $30,000 USD (or local equivalent), offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submission, as prescribed under FAR 4.1102. Failure to register may result in the proposal being deemed non-responsible. Interested offerors are strongly encouraged to register immediately.
Contact Information
For more detailed information, contact the Copenhagen Procurement Team at CopenhagenProcurement@state.gov or +45 3341 7100.