SPE300-26-R-X016 - Fresh Bread and Bakery for DoD Troop Customers in the Alabama Zone

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit data electronically to DLA Troop Support.

• EDI Transaction Sets: Outlines the use of 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the steps for vendors to test their EDI capabilities with DLA Troop Support, including contact information for testing.
• Production Procedures: Details transmission schedules and problem recovery processes.
• EDI Guidelines: Provides specific requirements for each transaction set, including mandatory and conditional data elements.
• Contact Information: Lists points of contact for EDI testing and support.

Vendors who are or will be doing business with DLA Troop Support through the STORES system must understand and comply with these EDI guidelines. This document is crucial for ensuring accurate and timely electronic data exchange for catalog updates, purchase orders, and invoices, which is essential for successful contract performance.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing sheet for bread and bakery items required for Alabama troops. It outlines specific product codes, descriptions, packaging details, and estimated quantities for two contract tiers.

• Contract Tiers: Tier 1 (June 14, 2026 - June 10, 2028) and Tier 2 (June 11, 2028 - June 9, 2029).
• Item Details: Includes Item Name/Description, Product Code, Minimum PKG Size, Count per PKG, PKG Size in OZ, Estimated LBS, Price per PKG, Price per LBS, and Total Price per LBS for both tiers.
• Pricing Instructions: Bidders must input prices in Columns H and L ("Price per PKG") to the hundredth place (two decimal places). For example, $1.447 must be rounded to $1.45.
• Required Fields: Offeror's Name, CAGE Code, and Duns Number must be provided.
• Lead Time: Required in Hours.

This pricing sheet is critical for bidders to understand the specific bread and bakery items, quantities, and packaging requirements. Bidders must use this template to input their pricing for each item across the two contract tiers, adhering strictly to the specified rounding and formatting rules. The lead time in hours is also a key factor for evaluation.

Form / Attachment / Pricing Sheet

This document is a "Market Fresh Item Request Form" used to gather detailed information about specific food items. It is intended to help the government catalog and understand the characteristics of products being offered.

• Item Identification: Name, description, vendor unit of measure, case weight, individual package type and weight.
• Product Characteristics: Form (liquid, powder, etc.), processing details (raw, cooked, etc.), refrigeration requirements, shelf stability (fresh, frozen, chilled).
• Nutritional Information: Fat content (with specific percentage if not regular), product grade, juice content percentage, yield ratio (if concentrated).
• Beverage Specifics: Whether it's a drink, if it's concentrated, and if it's for a beverage dispenser.
• Sweetness: Options include sweetened/sugar added, regular/no-additional sugar added, or sugar-free (requiring specification of artificial sweetener type).
• Additional Features: Space for other product attributes like lactose-free, "just add water," etc.
• Clarification on Terms: Guidance on defining terms like "light" (e.g., low sodium, low calorie).

Bidders must use this form to provide comprehensive details about the food items they intend to supply. Accurate and complete information is crucial for cataloging and potentially for evaluation. Supporting documents like nutrition specifications and labels should be attached as needed.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Customer List.xlsx", provides a list of customer facilities and associated delivery information. Bidders should use this list to understand the potential delivery locations and services required for this opportunity.

• Ordering Point: Identifies the ordering point for the customer.
• Ship To: Specifies the shipping destination code.
• Customer Name: The name of the customer facility.
• Customer Facility: The specific facility name or designation.
• Customer Building: The building number or identifier.
• Address: Street address, city, state, and ZIP code.
• Country: Country of the customer facility.
• Service: Indicates the type of service provided (e.g., AR for Aviation Retail).
• Delivery Instructions: Any specific instructions for delivery.

This attachment details the specific customer locations and potential delivery points. Understanding these locations is crucial for bidders to assess logistical requirements, potential service areas, and operational planning related to fulfilling orders under this opportunity.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Quantity Contract (IQC) to supply Fresh Bread & Bakery products to Department of War (DoW) customers in the Alabama Zone. The contract will have a 36-month period of performance, divided into two tiers: a 24-month Tier 1 and a 12-month Tier 2. The estimated dollar value for Tier 1 is $77,000.00, with a total estimated value for the 3-year contract of $115,500.00. The guaranteed minimum is $3,850.00, and the maximum is $346,500.00.

• Sourcing, purchasing, storing, and delivering a variety of bread and bakery items.

• Maintaining acceptable fill rates (minimum 97%), customer service levels, and product quality.

• Offerors must currently possess the physical, logistical, and financial resources to serve as a commercial distributor; subcontracting the majority of aspects is not sufficient.

• Must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Must be registered in the System for Award Management (SAM) database.

• Compliance with the "CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (NOV 2021)" is required.

• Potential need for base access systems like RAPIDGate or DBIDS, with associated costs to the contractor.

• Berry Amendment applies, mandating that all food items be produced and manufactured in the United States.

• Ability to add new customers within the geographic distribution region/zone without a new acquisition process.

• Maintain electronic catalogs (STORES) listing all available items.

• Support for EDI transactions (810 Electronic Invoice, 820 Payment Voucher Information).

• Must have internet access for email communication.

• Minimum order requirement of $50.00.

• Deliveries must be made in sanitary trucks with proper temperature controls, FOB Destination.

• Inspection and acceptance of products will be performed at destination.

• Authorized returns include products shipped in error, damaged, recalled, or not meeting quality/shelf-life requirements.

• Invoicing must be submitted electronically via 810 Electronic Invoice.

• Maintain a minimum 97.00% fill rate.

• Adherence to holiday delivery schedules and emergency order procedures.

• Compliance with food defense and product quality standards.

• Development and maintenance of a quality program, including third-party warehouse audits.

• Compliance with warehousing, sanitation, and pest management programs.

• Products must be from sanitarily approved sources.

• Recall procedures must be followed, including immediate notification and reporting.

• Contract Type: Indefinite Quantity Contract (IQC), fixed-price.

• Period of Performance: 36 months (two tiers: 24-month and 12-month).

• Estimated Value: Tier 1 Estimate: $77,000.00; 3-Year Estimate: $115,500.00.

• Guaranteed Minimum: $3,850.00.

• Contract Maximum: $346,500.00.

• Offers must be submitted electronically via DIBBS or email.

• Email submissions must be sent to Amy N. Paradis (amy.paradis@dla.mil) and Ronald Booth (ronald.booth@dla.mil).

• Email attachment size limit: 5MB per attachment, 10MB per email. Multiple emails may be necessary.

• Facsimile offers are NOT authorized.

• Offer Due Date: May 15, 2026, 03:00 PM Local Time.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Proposals must be responsive to all requirements and free from deficiencies.

• Offerors must submit pricing for all items in the Market Basket (Attachment 1).

• AIB Documentation or third-party warehouse audit is required.

• Wholesale Price List, catalog price schedule, or other commercial pricing information must be submitted.

• This solicitation is issued as unrestricted with HUBZone evaluation preference under full and open competition procedures.

• NAICS Code: 311812, Size Standard: 1000.

• The solicitation "SPE300-26-R-X016" is new; read carefully before submitting an offer.

• Offerors must have a Unique Entity Identifier (UEI) from SAM.

• The contract will incorporate FAR clauses including 52.212-1, 52.212-3, and 52.212-4.

• Attachments include Market Basket, Request for New Item Form, Customer List, and STORES EDI manual.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Item List.xlsx", provides a detailed list of stock numbers and corresponding item descriptions for food products, specifically baked goods. It is intended to inform bidders about the specific items required for the opportunity.

• Stock Number: Unique identifier for each item.
• Item Description: Detailed description of the food product, including type, flavor, freshness, packaging, and quantity per package (e.g., 'BAGELS, PLAIN, FRESH, 6 PER 18 OZ PG').
• Specific Items Listed: Includes various types of bagels, breads (raisin, rye, wheat, whole grain white), English muffins, and rolls (frankfurter, hamburger, hoagie/submarine).
• Location Specificity: Some items are noted as being for 'FORT RUCKER ONLY'.

This attachment is crucial for bidders to understand the exact food items they are expected to supply. It will directly inform pricing, procurement, and fulfillment strategies. Bidders must review this list carefully to ensure they can meet the specified requirements for each item, including packaging and quantity, and to accurately prepare their proposals or quotes.

Market Research Survey

This document is a market research survey conducted by the Government to gather information for a potential Indefinite Delivery Purchase Order contract. The contract would supply fresh Bread and Bakery products to Department of War ("DoW" Troop) military customers in Alabama.

• Period of Performance: 36 Months
• Maximum Value: $346,500.00

The survey asks interested vendors to provide feedback on:

• Interest in offering a Fresh Bread and Bakery contract, specifically for Ft. Rucker.

• Ability to service customers in Alabama.

• Minimum dollar delivery requirements.

• Current manufacturing capabilities for fresh Bread and Bakery products.

• Past experience with the Federal Government.

• Registration status in SAM.gov and DIBBS.

• Business size (Small or Large).

• Feedback on the proposed "zone" layout and feasibility for supporting troops in Alabama.

• Potential need for subcontracting and areas involved.

• Any additional company capabilities.

• Percentage of products to be subcontracted to Small Business.

• Vendors are requested to answer the questions and provide any additional feedback.

• Responses and feedback should be e-mailed to Ronald Booth (ronald.booth@dla.mil) and Amy Paradis (amy.paradis@dla.mil).

• Deadline: April 21, 2026, no later than 3:00 PM Philadelphia Local Time.

• Proposed vendors must have internet access and comply with inspection/audit findings.

• If the Place of Performance is not under the offeror's direct control, documentation of an agreement for production and distribution must be submitted.

• The awardee will be required to interface with the Subsistence Total Order & Receipt Electronic System (STORES) and support specific EDI transactions (810, 820, 832, 850, 861, 997).

• Unit prices must be formatted to two decimal places.

• Vendors must utilize Government item descriptions on electronic ordering catalogs and invoices.

• Alternate ordering methods may be required if STORES is not operational.

• Ronald Booth: ronald.booth@dla.mil

• Amy Paradis: amy.paradis@dla.mil

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Customer List.xlsx", provides a list of customer facilities and associated ordering and shipping points. Bidders may use this information to understand the potential distribution points or customer locations relevant to the opportunity.

• Ordering Point: Identifies the point responsible for placing orders.
• Ship To: Specifies the destination for shipments.
• Customer Name: The name of the customer facility.
• Customer Facility: The specific facility name or designation.
• Address Information: Includes street address, city, state, and ZIP code.
• Country: Indicates the country of the customer location (US).
• Service: Specifies the type of service (AR).
• Delivery Instructions: Any specific instructions for delivery.

This attachment lists specific customer locations such as "FORT RUCKER AVIATION CENTER" and "AACON1/ 13 DFAC" at Fort Rucker, AL, and "7TH SPECIAL SERVICES GROUP DFAC" at Eglin AFB, FL. This information can help bidders assess the geographic scope and potential logistical considerations for fulfilling requirements related to these customers.