Request for Information (RFI) - Mid‑energy electron beam (eBeam) systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Pacific Northwest National Laboratory (PNNL), on behalf of the U.S. Department of Energy, has issued a Request for Information (RFI) for mid-energy electron beam (eBeam) systems intended for medical device sterilization applications. This RFI aims to gather technical approaches, configurations, and lead times to inform a future Request for Proposal (RFP) for a self-shielded system. Responses are due June 1, 2026.
Purpose & Scope
PNNL is conducting market research to compile available technical approaches, configurations, safety/shielding concepts, footprint/integration constraints, validation-support capabilities, and likely lead times for mid-energy eBeam systems. The ultimate goal is to craft an appropriate RFP for a self-shielded system deployable at end-of-line (EOL) with optional in-line capability for terminal and adjunctive sterilization of medical products.
Key Information Requested from Vendors
Vendors are asked to provide detailed information on:
- Technical Solution Description: Accelerator technology, energy spectrum, uptime, scan-horn details, beam monitoring, and expected surface dose rates.
- Product/Density Application Fit: System efficiency, examples of previously handled products, and fixturing/packaging considerations.
- Self-Shielding and Facility Interface: Shielding materials, thicknesses, dose maps, facility requirements (power, cooling, exhaust, environment), and installation clearance.
- Controls, Data, and Cyber/Connectivity: HMI/PLC platform, data logging capabilities, and interface protocols.
- Testing Support and Validation: Details on Factory Acceptance Test (FAT) and Site Acceptance Test (SAT) criteria, commissioning, dosimetry support, and documentation for process validation.
- Project Execution and Schedule: Typical lead times, FAT to SAT timelines, and major project phases.
- Service and Sustainment: Preventive maintenance, spare parts lists (lifetimes, lead times, prices, availability), and service contract options.
- Rough Order of Magnitude (ROM) Pricing: Budgetary estimates for the base system, shipping, installation/commissioning, training, optional features, and annual service/support costs.
- Risks and Constraints: Key technical or operational risks and mitigation strategies.
Contract & Timeline
- Type: Request for Information (RFI) / Presolicitation
- Set-Aside: None specified
- RFI Release Date: April 24, 2026
- Questions Deadline: May 18, 2026
- Response Due Date: June 1, 2026
Submission Details
Responses should be submitted as a searchable PDF (Excel optional for pricing/spares). The narrative response is limited to 25 pages, excluding datasheets and appendices. A requirements compliance matrix must be included. Proprietary information should be clearly identified.
Additional Notes
This RFI is for informational purposes only and does not constitute a commitment to contract or purchase. Responses will be used solely to inform future procurement decisions.