Request for Information: Space Planning Data Management Software On-Prem Installation and Support Services

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet, lists government contract vehicles. It appears to be an informational attachment related to Request for Information (RFI) 11316026N0001OAS, providing a reference for potential contract vehicles.

• The spreadsheet contains columns for 'Government Contract Vehicles', 'Contract Number', and 'Contract Type Recommendation'.
• The data within these columns is currently blank or not populated in the provided text.

This document serves as a reference for potential contract vehicles that may be relevant to the RFI. Bidders can review this list to understand existing government contract vehicles that might be applicable to the opportunity.

Questions & Answers / Clarifications

This document contains questions submitted by vendors regarding RFI Number 11316026N0001OAS and the government's responses. It provides clarifications on various aspects of the potential requirement for an Integrated Workplace Management System (IWMS).

• Parcel Integration: The government uses Pitney Bowes for parcel tracking and expects the IWMS to share accurate building locations with it.
• Implementation Environment: The government requires an on-premises solution, not a cloud/SaaS implementation. Kubernetes is preferred (RKE2), and the solution must be air-gapped by default.
• FedRAMP: Not required as the IWMS will be on-premises.
• Security Requirements: Specific security requirements are not shared externally, but vendors may include a recommended security posture.
• Ticketing System: Jira is used for ticketing, but integration with the IWMS is not required at this time.
• Other Integrations: The IWMS will integrate with the government's on-premises HCM system and Pitney Bowes. NIST 800-53 alignment is not explicitly required.
• Testing Environment: The government prefers a lower environment for testing and may consider a limited test/UAT environment.
• Disaster Recovery: Vendors may include a recommended RTO/RPO approach; the government targets zero data loss and immediate resolution.
• SSO/MFA: SSO will be provided through GoEntraID.
• ATO Path: Detailed ATO requirements are not available; vendors may include a recommended ATO plan.
• Post-Implementation Support: A separate call order is anticipated for post-implementation support. Vendors may include a recommended plan.
• Hardware: The government will procure the hardware. Vendors will be responsible for installing and configuring the hardware and the application, while the government will configure the Kubernetes environment.
• Data Migration: No site, network, or change-freeze windows are anticipated.
• Down-selection: Responses to this RFI may be used to down-select vendors for the solicitation.
• Physical Space: Approximately 1.7M RSF across 9 buildings, 50 floors, with ~3800 rooms. All floors are in AutoCAD.
• User Numbers: ~3700 employees. Anticipated user roles: 4 admin/analysts, 22 editors, 20 viewers.

This Q&A document provides critical details regarding technical requirements, integration expectations, security, and implementation responsibilities. Vendors should carefully review these responses to inform their understanding of the government's needs and to prepare their proposals accordingly. The government may use RFI responses for down-selection.

Questions & Answers / Clarifications

This document contains questions and answers related to RFI Number 11316026N0001OAS. The provided text is a spreadsheet with columns for RFI Number, Question Number, Page Number, Section/Paragraph Reference, Questions/Comments, and Government Response. However, the actual questions and responses are not populated in the provided text.

No specific questions or answers are detailed in the provided text. The structure for Q&A is present, but the content is empty.

As the Q&A content is not provided, there is no impact on the solicitation to report.

Request for Information (RFI)

This RFI is issued by the Executive Office of the President (EOP) Office of Administration (OA) to identify contractors capable of providing services for a new integrated workplace management system for campus planning and space utilization. The goal is to modernize the EOP's current manual processes (Excel and AutoCAD) by consolidating space data into a single platform. This RFI is for planning purposes only and does not constitute a solicitation or an indication that the Government will contract for these services.

• Implement a commercial off-the-shelf (COTS) space data management and planning software on-premise.

• Provide equipment, server configuration, licenses, and services for a fully functional integrated workplace management system.

• Deliver updates, maintenance, support services, patching, upgrades, and software assurance.

• Configuration services including preparing drawings and data, uploading data, setting up system configurations, building reports/dashboards, defining business rules, testing, training, and implementation.

• The solution must be on-premise, in a Kubernetes or Docker containerization format.

• Software must meet White House Information Technology (WHIT) security standards, allow for Single Sign On (SSO) and Multi-Factor Authentication (MFA), and have role-based permissions.

• The period of performance will be for 12 months, commencing at contract award.

• Questions regarding the RFI are due by March 16, 2026.

• Responses are due by March 20, 2026.

• Responses should be submitted via email in Microsoft Word or Adobe PDF format.

• Respondents will not be notified of the results of the evaluation.

• All business sizes are encouraged to consider submitting a response.

• Contact information.

• Company description, UEI number, and CAGE Code.

• Business designation/status (e.g., HUBZone, WOSB, SDVOSB, SB, OTS).

• List of Government contract vehicles.

• Capability statement addressing ability to meet requirements in Sections 3.0 and 4.0.

• Possible constraints or potential risks.

• Contract type recommendation with explanation.

• Documentation of ability to meet Section 508 accessibility requirements.

• Confirmation of SAM registration.

• Likelihood of responding to an actual solicitation (percentage).

• Responses to specific questions regarding pricing, asset management, customer base, and support approach.