Request for Information_JBSA FSH HVAC Replacement

Request for Information (RFI)

This RFI seeks to identify interested, capable, responsible, and qualified small businesses for the life-cycle replacement of HVAC systems at Buildings 590 and 591 at Joint Base San Antonio (JBSA) - Fort Sam Houston (FSH). The government is conducting market research to inform acquisition planning and strategy.

• Project management, supervision, labor, tools, materials, and equipment for HVAC system replacement.

• Replacement of existing SPX ReCold, Model: MW-30C, Serial: MW-10063716-A2 units with a "brand name or equal" system.

• Complete, commissioned, and fully operational HVAC systems at each location.

• Work to be performed for the 502d Civil Engineer Squadron (502 CES).

• Specific CLINs are defined for the replacement at B590 (CLIN 0001) and B591 (CLIN 0002).

• Anticipated award type: Firm Fixed Price (FFP).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: $19M.

• PSC Code: 4120 (Air Conditioner Equipment).

• Interested firms are requested to complete the provided Questionnaire and submit a capability statement (5-page limit).

• Questions/concerns regarding the requirement are also requested.

• Submission Deadline: Friday, 15 May 2026.

• All correspondence should be sent to Contract Specialist SrA Jamie Cutright (jamie.cutright@us.af.mil) and Contracting Officer Emily Rodriguez (emily.rodriguez.8@us.af.mil).

• This is a voluntary RFI; responses will not be evaluated, and no notification of results will be provided.

• The government is specifically querying the market for potential small business concerns.

• Respondents are asked to identify their small business socio-economic status (8(a), HUBZone, SDVOSB, WOSB, SDB, Small Business, or Other).

• Proof of licenses, permits, and certifications required by Federal, State, Local laws and safety regulations (NFPA 17/17A/96) is requested.

• Attached documents include a DRAFT SOW and DRAFT Salient Characteristics for Fluid Coolers and Pumps.

• All information provided is strictly voluntary.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for the life-cycle replacement of HVAC systems in Buildings 590 and 591 at JBSA-FSH. The goal is to provide fully commissioned and operational HVAC systems that meet all applicable codes and standards.

• System Replacement: Replace existing HVAC systems (SPX ReCold, Model: MW-30C) with a "brand name or equal" system.

• Components: Provide and install new "brand name or equal" fluid coolers (cooling towers), pumps with motors, control panels, piping, valves, fittings, electrical conduit, wiring, and controls.

• Demolition & Removal: Safely disconnect, dismantle, and legally dispose of existing HVAC systems and components off-base.

• Installation: Install new mechanical and electrical components, including piping systems (supply, return, makeup, overflow, drain) and insulation.

• Startup & Commissioning: Perform manufacturer-required procedures to ensure systems are fully operational and meet specifications.

• Testing: Conduct water leak detection tests witnessed by the Government Point of Contact (GPOC).

• Site Cleanup: Maintain a clean work site and remove all debris daily; perform final cleaning upon project completion.

• All work must comply with this SOW, contract specifications, and applicable Federal, State, and Local codes, regulations, and standards.

• Systems must be fully operational and commissioned.

• A one (1) year warranty on all furnished materials and labor is required.

• Place of Performance:

  • Building 590: 2539 Old Austin Rd, JBSA-FSH
  • Building 591: 2611 Old Austin Rd, JBSA-FSH

• Work Hours: Monday-Friday, 0700-1700hrs CST, excluding Federal holidays. Work outside these hours requires prior written approval.

• Contractor Access: Obtain base identification and vehicle passes for personnel. Submit written requests to the contracting officer.

• Health & Safety: Comply with all safety precautions and applicable AFOSH Standards.

• Hazardous Materials (HAZMAT): Comply with HAZMAT regulations, report usage via AF Form 3952, and provide SDS.

• Deliverables: AF Form 3952 (HAZMAT), System Test Reports, Warranty Documentation, Operation & Maintenance (O&M) Manuals.

• Known Pre-existing Conditions: Note specific conditions in Buildings 590 (missing pump, new VFDs) and 591 (missing VFDs) which do not alter the contractor's responsibility to provide new systems.

• Advance Notice: Provide a minimum of five (5) days’ advance notice before equipment delivery and on-site activities.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for replacement Fluid Coolers and Pumps for Buildings 590 & 591. It specifies the technical requirements that any proposed "equal" product must meet to ensure compatibility with existing infrastructure and meet facility cooling loads.

1. Fluid Cooler (Cooling Tower):

• Performance: Must meet or exceed the existing SPX ReCold MW-30C capacity.
• Footprint: Must fit existing structural support/pad (size and operating weight).
• Electrical: 208/230V, 3-Phase power.
• Fans: Dual fans (approx. 3.0 HP each) or equivalent.
• Heater: Must include an internal basin heater (approx. 4.0 KW).

2. Circulation Pumps:

• Flow Rate: Minimum 120 GPM.
• Motor: 5 HP, continuous duty, approx. 1750-1760 RPM.
• Electrical: 208/230V, 3-Phase power.

3. Control Panel:

• Power: Rated for 208/120V, 3-Phase, 4-Wire.
• Protection: Includes a 100A, 3-pole main breaker and two 20A, 3-pole breakers for VFDs.
• Enclosure: NEMA 3R (outdoor rated).

Vendors proposing alternative or "equal" equipment must strictly adhere to these physical dimensions, electrical requirements, and performance capabilities. Failure to meet any of these salient characteristics may result in the proposed product being deemed unacceptable.