Retail Food Store Location and Characteristics Data

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically Retail Food Store Data. It constitutes the only solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• The core requirement is for Retail Food Store Location and Characteristics Data, as detailed in the attached Statement of Work (Attachment 2).

• Responses must include a detailed description of the capability to collect this data, relevant experience with similar data provision to government agencies, and past performance history.

• Anticipated award is a firm-fixed price contract.

• The contract will consist of one (1) one-year base period and four (4) one-year option periods.

• The total contract duration will not exceed five (5) years and 6 months.

• Quotes are due by 10:00 am Mountain Daylight Time on Monday, April 27, 2026.

• Quotes must be submitted electronically via email to frank.palmer@usda.gov.

• The final day for question submission is 10:00 am Mountain Daylight Time on Monday, April 20, 2026.

• Award will be made on a Best Value basis, considering technical capabilities, relevant experience, past performance, and price.

• The evaluation process involves a comparative assessment of quotes to determine the best value to the Government.

• This acquisition is a Total Small Business Set-Aside.

• The small business size standard is $22.5 million.

• All responsible sources meeting the small business criteria may submit a quotation.

• Vendors must be active and registered in the System for Award Management (SAM.gov) at the time of quote submission and award.

• Applicable FAR and AGAR clauses and provisions are incorporated by reference.

• Payment will be made via the Department of the Treasury Invoice Processing Platform (IPP.gov).

• Quotes that merely offer to provide the data without additional information will not receive further consideration.

Statement of Work (SOW) / Performance Work Statement (PWS)

The U.S. Department of Agriculture (USDA) requires comprehensive, individual store-level data on food retailers to support current and planned economic and policy research. This data is needed to assess the impact of food store access on household shopping, particularly concerning healthful and affordable foods in low-income neighborhoods.

The contractor shall provide data and documentation for the years 2026 through 2030, with data collected as of June 15th each year. The data must be compatible and consistent across all years, especially regarding geographic identifiers.

Key deliverables include:

• A comprehensive listing of various retail food store types (supermarkets, superettes, mass-merchandisers, wholesale clubs, drug stores, convenience stores).
• Detailed information for each outlet, including name, address, geographic identifiers (FIPS codes, geo-code), store type, annual sales, selling area, firm ownership linkage, store categories (food, pharmacy, gasoline, tobacco, alcohol sales), and Market Area Identifiers (MSA).
• Data on new stores, store closures, and changes in ownership.
• Data documentation covering data sources, collection procedures, estimation methods, data dictionary, variable descriptions, data quality, and limitations.
• SNAP and WIC authorized store identifiers.

Data and documentation must be submitted in Office Excel 2007 or later format (or text file for data) and Microsoft Word format for documentation. For third-party collaboration, a one-week turn-around time is required for reviews before USDA assumes approval.

The data collection period spans five years: 2026 (Base Year) and 2027-2030 (Option Years). Data is collected as of June 15th annually.

• Data must be compatible and integrable across all years.
• Strict adherence to USDA data disclosure requirements for privacy and confidentiality.
• USDA retains the right to use the data indefinitely.
• Proposals must provide purchase options separately for each data year (2027, 2028, 2029, and 2030).

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Oklahoma, specifically for the counties of Canadian, Cleveland, Grady, Lincoln, Logan, McClain, and Oklahoma. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act.

• Wage Determination Number: 2015-5315, Revision No.: 28, Date of Last Revision: 12/03/2025.
• Occupational Listing: Details numerous job titles categorized under different sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations, Transportation/Mobile Equipment Operation).
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare rates ($5.55 per hour) and specific provisions related to Executive Orders (EO 13706 and EO 13658).
• Special Provisions: Includes notes on paid sick leave (EO 13706), vacation, and holidays.
• Conformance Process: Details the procedure for requesting wage rates for occupations not listed in the determination.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages meet or exceed these requirements for all listed occupations. It also outlines the process for conforming unlisted occupations.

Solicitation / RFP / RFQ

This solicitation is for "Retail Food Store Data" as described in the attached Statement of Work. The government is procuring this data to support its operations.

• The primary deliverable is "Retail Food Store Data."

• Specific details regarding the data requirements and scope are provided in an attached Statement of Work (SOW).

• The contract type is not explicitly stated, but it is structured as a solicitation for commercial items.

• The Period of Performance for the base year is 06/01/2026 to 05/31/2027.

• There are multiple option line items extending the Period of Performance annually through 05/31/2031.

• The Offer Due Date is 04/27/2026 at 1000 MDT.

• The solicitation number is L232SA26Q0414.

• Key Federal Acquisition Regulation (FAR) clauses (52.212-1, 52.212-3, and 52.212-4, 52.212-5) are incorporated by reference and attached.

• The North American Industry Classification Standard (NAICS) code is 541910, with a size standard of $22.5 million.

• The acquisition is set aside for Small Business.

• The document is a Standard Form 1449 (Solicitation/Contract/Order for Commercial Items).

• An associated Statement of Work (SOW) is referenced and is critical for understanding the full requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

The U.S. Department of Agriculture (USDA) requires individual store-level data on food retailers' characteristics and location to support current, ongoing, and planned research and data analytics activities. This data is needed to assess the availability of healthful, affordable foods and the household shopping impacts of access to foodstores.

• The data required includes store name, address, telephone number, location (longitude-latitude, state, county, census tract), market area identifiers, annual sales, selling area, full-time equivalent employees, and number of checkout registers.

• Data is requested for the years 2026, 2027, 2028, 2029, and 2030, with data for June 15th of each year.

• Specific data points for each outlet include:

  • Comprehensive listing of supermarkets, superettes, mass-merchandisers, wholesale clubs, drug stores, and convenience stores.
  • Additional information such as store type, store type sub-channel, annual commodity volume/sales, store size, ID linking to firm ownership, store categories (food, pharmacy, gasoline, tobacco, alcohol sales), market area identifiers (MSA), SNAP and WIC authorized store identifiers.

• The contractor must also provide data on new stores, store closures, and changes of ownership.

• Data must be compatible and consistent across all years.

• The data collection and delivery spans five years: Base Year 1 (2026) and Option Years 1-4 (2027-2030).

• Delivery dates are July 1st of each year for the preceding year's data.

• Data must be submitted in Microsoft Excel 2007 or later format or as a text file.

• Data documentation (sources, collection procedures, estimation methods, data dictionary, variable description, data quality, limitations) must be delivered in Microsoft Word Document format.

• For third-party collaboration, a no-more-than one-week turn-around is required for reviews.

• All information must be UNCLASSIFIED material.