Rewire VRF Communication Network for Hitachi VRF Systems 2 and 3 at Bldg. 2261, JBSA FSH, TX.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force has issued an Award Notice for the rewiring of VRF Communication Networks for Hitachi VRF Systems 2 and 3 at Building 2261, Joint Base San Antonio - Fort Sam Houston (JBSA FSH), TX. This requirement was awarded on an unusual and compelling basis, as detailed in the attached Justification and Approval (J&A) document.
Scope of Work
The scope of work involves the removal and installation of Variable Refrigerant Flow (VRF) communication cabling for two HVAC units in Building 2261. This work is critical due to the complete failure of existing cabling, which posed a significant risk to critical data and communication rooms.
Contract & Timeline
- Type: Award Notice (Sole Source Justification)
- Value: $18,563.00
- Duration: Not to exceed one year
- Set-Aside: None (awarded on an unusual and compelling basis)
- Award Notice Published: May 7, 2026
- Funding: Operations and Maintenance (O&M) appropriations
Rationale for Sole Source
The award was justified under 10 U.S.C. 3204(a)(2) - Unusual and compelling urgency. The rationale states that using any contractor other than the identified vendor would void the manufacturer's warranty on critical HVAC components. The selected vendor is VRF Factory installation certified and possesses proprietary knowledge, making them the only suitable contractor to perform the work without causing unacceptable risks, voided warranties, or additional costs.
Future Competition
The agency plans to implement strategies such as proactive market research and exploring strategic sourcing vehicles (e.g., BPAs, GSA Schedules) to encourage broader vendor participation in future acquisitions for similar requirements.