RFI FOR INSTALLATIONS SERVICES AND CASE GOODS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
UNICOR, Federal Prison Industries (FPI), Office Furniture Group (OFG) is issuing a Request for Information (RFI) to identify potential contractors for installation services of office furniture and case goods. This RFI is for market research to develop an acquisition strategy and will not result in a contract. Responses are due by May 1st, 2026, at 10:00 AM EST.
Purpose
This RFI, FPI-RFI-INSTALLATIONS # RFI0016-26, seeks information from interested parties to inform UNICOR OFG's acquisition strategy for future installation services. It is explicitly stated that this is not an offer and will not lead to a contract. All submitted information will be confidential.
Scope of Work
The required services encompass comprehensive installation for a wide range of UNICOR products, including:
- Systems Furniture: Teardown, installation, and reconfiguration of workstations, movable/demountable walls, privacy screens/panels, and work surfaces.
- Case Goods: Installation of UNICOR's Baritone Wood, Integrate Laminate, Harmony Laminate, and Relevate Wood product lines, including knockdown products.
- Seating: Installation of ergonomic task, lounge, executive, guest, reception, drafting stools, and stacking chairs.
- Tables: Installation of breakroom, conference, occasional, training/classroom, float, coffee, end, and sofa tables.
- Storage: Installation of lateral, stationary/mobile, vertical filing systems, bookcases, lockers, and pallet racking.
- Accessories: Installation of wood accessories, monitor arms, ergonomic keyboards, mouse pads, CPU holders, desk lights, access rails, and cable management.
- Ancillary Items: Installation of packaged office components and miscellaneous items.
Installers will be responsible for job site cleanup and trash removal. While carpeting and painting are excluded, any entry-level electrical work required must be completed by a certified electrician selected by the awarded offeror.
Key Requirements & Responsibilities
- Logistics: Offerors must establish installation facilities for receiving, inspecting, and staging products, equipped with necessary loading/unloading equipment (e.g., forklifts, pallet jacks). Timely notification of missing or damaged products (within 1-3 business days) is critical, with photographic evidence required for damages.
- Site Management: Contractors are responsible for protecting building property during delivery and installation, including floors, carpets, and walls, and maintaining a clean job site daily.
- Pricing: All pricing must adhere to US Department of Labor Wage Determinations. Offerors are required to bid on all projects using the provided Excel spreadsheet, covering all items and regions (West, East, Central, OCONUS/Alaska).
- Personnel: Successful offerors must staff specific full-time positions: National Installation Manager, Regional Installation Managers, Regional Site Installation Manager, and Go-back Coordinator. Subcontractors are not sufficient for these roles.
- Security & Compliance: Staff must possess a REAL ID and pass NCIC checks.
- Reporting & Invoicing: Daily trip reports (with before/after photos), receiving reports, shortage sheets, and damage reports are mandatory. Invoices must include a customer-signed "Acceptance Form" to be processed. Monthly completion reports are also required.
- Storage & Go-backs: 30 days of free product storage is required, with subsequent storage costs quoted. Go-back installations for punch items must be scheduled within 2 business days of receiving replacement products.
- SAP Access: Offerors will be required to utilize SAP for tracking and updating information.
Submission Details
- Response Deadline: May 1st, 2026, by 10:00 AM EST.
- Submission Method: Electronically via email to Brent.Ponder@usdoj.gov.
- Required Information: Company Name, Telephone Number, Email Address, Company Profile, Business Size (Large, Small, Socio Economic Category), and any other pertinent information.
- Questions: Must be submitted in writing to Brent.Ponder@usdoj.gov by May 1st, 2026, 10:00 AM EST. No phone calls will be accepted.
Contract & Set-Aside
- Contract Type: Request for Information (Sources Sought). UNICOR intends to award a multiple award contract based on the acquisition strategy developed from this RFI.
- Set-Aside: Not specified.
- Product Service Code: N071 (Installation Of Equipment: Furniture).