RFI-Telematics System for Managing Powered Industrial Vehicles
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States Postal Service (USPS) is conducting a Request for Information (RFI) for a Telematics System for Managing Powered Industrial Vehicles (PIVs). This RFI seeks market information on currently available applications to improve operational safety, fleet visibility, maintenance tracking, operator accountability, and reporting across multiple USPS facilities. This is for planning purposes only and does not constitute a Request for Proposal. Responses are due June 12, 2026, at 5:00 PM ET.
Purpose & Scope
The USPS aims to modernize its fleet management processes for over 10,500 PIVs (forklifts, rider pallet jacks, tow motors) by implementing a comprehensive telematics system. The system should manage, monitor, and maintain the entire PIV fleet, providing hardware, peripherals, and software for data collection. It will establish a cloud environment for data processing, storage, and dissemination, develop algorithms for predictive PIV replenishment and maintenance, and integrate with current and future USPS systems. The system must support up to 500 USPS facilities and be available 24/7/365.
Requested Information & Key Requirements
Suppliers are asked to provide:
- Preliminary cost estimates (licensing, service fees, rate structures, installation).
- Product specifications and service capabilities, indicating how they meet functional requirements detailed in the draft Statement of Work (SOW).
- Responses to a questionnaire covering:
- Support for various PIV types and scalability for up to 10,500 PIVs.
- Cloud service provider details and FedRAMP certification.
- Compatibility with various PIV manufacturers and models.
- Support for OSHA PIV safety checklists and real-time alerts.
- Hardware update mechanisms and role-based user administration.
- Key functional requirements include determining optimal PIV replacement, tracking replenishment needs, enforcing PM schedules, managing PIV status violations, and reporting battery status. Optional functions include automated access control, impact monitoring, and collision avoidance.
- Special requirements include ruggedized hardware, operation in diverse environmental conditions, USPS data ownership, and comprehensive maintenance support with warranties.
Submission Details
Responses must include the supplier's history and experience with the offered technology, company information (name, subsidiaries, address, website, overview, POC details), and must not exceed 30 pages.
Key Dates & Contacts
- Questions Deadline: June 1, 2026, 5:00 PM ET
- Submission Deadline: June 12, 2026, 5:00 PM ET
- Primary Contact: J. Pierre Durandisse (joseph.p.durandisse@usps.gov)
- Secondary Contact: Yuko Dobashi (yuko.dobashi@usps.gov)
Additional Notes
This RFI is for planning purposes only. The USPS does not intend to award a contract based on this RFI or pay for the information solicited. Questions received may be consolidated and posted as an amendment.