RFQ Taxi Services

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Request for Quotation (RFQ) 19PE5026Q0013 for Taxi Services.

• Pricing Structure: Prices offered shall be per KM in Soles, as defined in Section 1 of the RFQ. Specific frequently used routes or common origin-destination pairs are not available.
• Submission Deadline: Proposals must be submitted electronically via email to Patrick McElroy (mcelroyph@state.gov) and Patricia Martin (martinmp@state.gov) by 10:00 a.m. on March 26, 2026. Late submissions will not be accepted.
• Required Documents: In addition to the pricing proposal, vendors must submit Volume I (SF-1449 and Section I, Pricing) and Volume II (Project Manager information, Peru operations evidence, SAM/NCAGE code, client list, resource evidence, licenses/permits, strategic plan, SAM Registration/NCAGE/TIN/RUC proof, and Section 5 Representations and Certifications).
• Invoicing: Refer to Section 1, pg. 6 Payment Terms for invoicing details. Payment is made via electronic transfer within 30 calendar days of service receipt and invoice approval.
• Service Requests: Services are requested on demand/immediate.
• Pickup Requirement Delays: If traffic or other uncontrollable circumstances cause delays in the 10-minute pickup requirement, the Government will evaluate on a case-by-case basis. Contractors must notify the Government of delays and provide updated ETAs. Documented delays beyond reasonable control will not be considered a failure if timely communication and mitigation efforts are demonstrated.
• Performance Consequences: Refer to Attachment A, Quality Assurance and Surveillance Plan for penalties. The performance threshold for services includes performing all required services with no more than one customer complaint per month.

This Q&A document clarifies submission requirements, pricing structure, and performance expectations. It also indicates that historical data on consumption, average services per day, and average distance per trip is not available. The document does not appear to alter the original submission deadline or core requirements of the RFQ.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) is for Taxi Services for the U.S. Embassy in Lima, Peru. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. The award will be based on initial quotations, with potential for discussions if needed.

• Secure, professional, on-demand vehicle transportation services.

• Support official travel for U.S. Government personnel and senior diplomatic officials within the Lima Metropolitan Area.

• Services include labor, vehicles, drivers, dispatch capability, digital platform access, insurance, fuel, tolls, parking, maintenance, administrative support, overhead, and profit.

• Vehicles must be no more than five (5) years old, in excellent condition, with air-conditioning.

• Drivers must possess valid commercial driver licenses, a minimum of five years of professional driving experience, and pass background screening.

• Drivers must have local knowledge and maintain professional appearance and conduct.

• Communication equipment (radios, cellular phones, or pagers) must be available.

• Services available 24/7, including weekends and holidays.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with firm-fixed rates per Kilometer.

• Period of Performance: Base year plus 4 one-year options.

• Pricing: Prices shall be in Peruvian Soles. Value Added Tax (VAT) is not included in CLIN rates but will be priced separately.

• Minimum Order: S/. 500.00 per contract period.

• Maximum Order: S/. 170,000.00 per contract period.

• Option to Extend Services (FAR 52.217-8): Up to 6 months, with specific minimum and maximum order amounts.

• Submission Deadline: March 26, 2026, before 10:00 a.m. (local date and time).

• Submission Method: Electronically to mcelroyph@state.gov and cc martinmp@state.gov, with the RFQ reference number in the subject line.

• Required Documents:

  • Volume I: SF-1449 and Section I, Pricing.
  • Volume II: Section 5 Representations and Certifications, additional information as required in Section 3, and proof of SAM Registration or NCAGE and TIN codes.

• Evaluation: Award will be made to the lowest priced, technically acceptable, responsible contractor. Evaluation will include compliance review, technical acceptability (past performance and experience), price evaluation, and responsibility determination (financial resources, ability to comply with performance period, integrity, organization, experience, skills, equipment, and eligibility).

• The acquisition is unrestricted.

• Offerors must have active registration in the System for Award Management (SAM).

• Offerors must provide proof of SAM registration or NCAGE and TIN codes.

• Questions due by: March 17, 2026.

• Questions to be sent to: martinmp@state.gov.

• Answers will be advertised on the Embassy website and SAM.