RFQ_75F40126Q00006_FDA OCI Nationwide Evidence Storage, Transportation, Disposal Management Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation RFQ 75F40126Q00006 for FDA OCI Nationwide Evidence Storage, Transportation, Disposal Management Services.

• Incumbency: The services are a follow-on to contract number 75F40122C00010.
• Quotation Deadline: The deadline for quotations cannot be extended.

This Q&A document clarifies the incumbent contract and confirms that no extension will be granted for the quotation deadline. Bidders should note these points when preparing their submissions.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas. This revision (Rev 31) is dated December 3, 2025.

• Geographic Area: Maryland Counties of Frederick and Montgomery.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare benefits are detailed, including a standard rate of $5.55 per hour and a rate of $5.09 per hour for contracts subject to Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements for contractors.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing a federal contract in the specified geographic areas. It directly impacts the pricing of proposals by defining the minimum wages and benefits that must be paid to service employees. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing worksheet for the opportunity. Bidders are instructed to complete only the yellow highlighted portions of the spreadsheet, leaving all other cells unaltered to avoid being deemed non-responsive. It details the structure for pricing labor, transportation, storage, and other direct costs (ODCs) across a base period and multiple option years.

• Instructions: Bidders must only fill in yellow-highlighted cells.
• Labor Categories: Includes Project Manager and other "as needed" personnel, priced on a labor-hour basis. Offerors may propose alternate hours.
• Transportation: Firm-fixed unit pricing for truck types (Tractor Trailer, Box truck-large, Box truck-small), trip types based on mileage (including a rate for miles over 250), and wait time charges.
• Storage: Firm-fixed unit pricing per square foot per month for general, climate-controlled, and Hazmat storage.
• Other Direct Costs (ODCs): Time and Material pricing for Property Disposal, Materials/Equipment rental, Travel, and Shipping. Offerors may propose alternate amounts for these based on their understanding.
• Contract Periods: Pricing is broken down into a Base Period (6 months), Option Years 1-4, an optional Transition-out period (30 days), and an optional 6-month extension (FAR 52.217-8).
• Summary Sheet: Provides a consolidated view of estimated total prices for each line item, summing to a total of $731,000.00 across all periods.

This worksheet is critical for bidders to understand the cost structure and provide their pricing. It outlines the specific cost categories, units of measure, and estimated quantities the government has considered. Bidders must use this template to submit their firm-fixed unit rates and not-to-exceed amounts for ODCs, ensuring their proposals align with the solicitation's pricing requirements.

Form / Attachment / Pricing Sheet

This document is a template for a Subcontracting Plan, required for contracts exceeding $750,000 (or $1,500,000 for construction), excluding small businesses. It outlines the minimum requirements for proposed Individual Subcontracting Plans as per FAR Subpart 19.7.

• Project Information: Fields for Solicitation/Contract No., Title of Acquisition, Contractor's Name, Period of Performance, and Total Contract Amount.
• Subcontracting Goal Data: Requires detailed dollar and percentage goals for various small business categories (SB, SDB, WOSB, HUBZone, VOSB, SDVOSB) for each contract period (base and options). Zero dollar goals for these categories are not acceptable.
• Methodology: Description of how goals were developed and potential sources identified.
• Administrator Information: Details of the individual responsible for administering the Subcontracting Program.
• Efforts to Ensure Competition: Description of outreach and internal efforts to provide equitable opportunities for small businesses.
• Flow Down Clause: Agreement to include FAR 52.219-8 in applicable subcontracts.
• Reporting and Cooperation: Assurance of cooperation, submission of reports (ISR, SSR) via eSRS, and adherence to regulatory requirements.
• Record Keeping: Acknowledgment of the obligation to maintain records demonstrating compliance.
• Assurances: Statements regarding good faith effort, timely payments to subcontractors, and not prohibiting discussions with the Contracting Officer.

Bidders must use this template to develop and submit their Subcontracting Plan if required. It details the specific subcontracting goals and reporting requirements that will be part of the contract. Failure to include essential information may lead to delays or rejection of a bid or offer. The plan requires specific commitments regarding subcontracting with various categories of small businesses, and outlines the contractor's responsibilities in managing and reporting on this program.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotations (RFQ) under FAR Part 12 procedures. It constitutes the only solicitation, and no written solicitation will be issued. The procurement is for nationwide evidence storage, transportation, disposal, and management services for the Food and Drug Administration's (FDA) Office of Criminal Investigations (OCI). The FDA's mission is to protect public health by ensuring the safety of food, drugs, medical devices, and other products.

• Receipt, custody, transportation, storage, management, accountability reporting, and disposition of property.

• Services include pharmaceutical products, over-the-counter products, documentation, pharmaceutical production equipment, medical devices, tobacco products, and food products.

• Contractor must provide storage facilities with pallet/rack space.

• Contractor must provide transport and disposal services on an as-needed basis.

• Services are required nationwide, including all 50 states, the District of Columbia, and U.S. territories.

• Specific task areas include Management (labor-hour), Transportation (fixed price), and Storage (fixed price).

• Disposal methods include Online Auction, Sealed Bid Sale, Destruction, Release to Lien Holder, Claimant, or Owner.

• Anticipated award of a single, Time and Materials contract with some Firm Fixed-Price (FFP) unit priced items.

• Period of Performance: One base year of 6 months, followed by four 12-month option periods, and a 30-day Transition Out Option.

• Estimated value is $36.5M.

• Quotations are due by March 31, 2026.

• Proposals will be evaluated using multiple methods, including a phased, advisory down-select approach incorporating oral presentations and on-the-spot scenario sessions.

• Evaluation factors include: Relevant Experience, Past Performance, Small Business Plan, Technical Capability, and Price.

• Non-price factors (Factors 1-4) combined are significantly more important than price (Factor 5).

• Quotations must be submitted electronically in specified formats (Word, PDF for technical; Excel for cost/price).

• This is an unrestricted procurement, Full and Open Solicitation.

• NAICS code: 493190 – Other Warehousing & Storage.

• Quoters must have active registration in SAM.gov.

• Small business subcontracting goals are provided for FY 2025.

• The solicitation includes numerous FAR and HHSAR clauses and provisions.

• Specific details on facility constraints, security requirements, and contractor responsibilities are outlined.

• A Pricing Worksheet (Attachment B) must be completed and submitted.

Form / Attachment / Pricing Sheet

This document is a "Commitment to Protect Non-Public Information Employee Agreement" (Form FDA 3398) required by the Department of Health and Human Services, Food and Drug Administration (FDA). It outlines the agreement for individuals who require access to non-public information during their official duties under a contract.

• Requires the individual to agree not to release, publish, or disclose such information.
• Mandates the protection of non-public information in accordance with specific U.S. Code provisions (21 U.S.C. 331(j), 21 U.S.C. 360j(c), 18 U.S.C. 1905) and other relevant laws.
• States that violations are subject to criminal penalties.
• Includes fields for signature, printed name, date, and a section for a witness's signature and printed name.
• Provides a space to describe the specific information being released.

Bidders may be required to have their employees complete and sign this agreement as part of the contract performance, particularly if the work involves access to sensitive or non-public FDA information. It highlights the strict confidentiality requirements associated with the contract.

Forms / Attachments / Pricing Sheets

This document contains two forms related to seized property services: a "Request for Seized Property Services" and a "Request for Manipulation or Disposition of Seized Property." These forms are used by the Food and Drug Administration (FDA) Office of Criminal Investigations to document and request services for seized property.

Request for Seized Property Services:

• Details required for seizure, including case information, location, property description, sensitivity, hazard information, quantity, and requested services (seizing, transportation, storage).
• Specifies whether property can be moved out of district and outlines contractor responsibilities for transport and storage.

Request for Manipulation or Disposition of Seized Property:

• Outlines the type of action required for seized property (Remit, Sell, Transfer, Destroy, Manipulate).
• Collects information on the property to be manipulated or destroyed, including case details, location, description, sensitivity, and hazard information.
• Includes sections for special instructions and details to be completed at the time of destruction (method and location).

These forms are critical for any contractor providing seized property services to the FDA. Bidders will need to understand the information required on these forms to accurately quote services, plan logistics, and execute tasks related to the seizure, transportation, storage, manipulation, or disposition of seized property. The forms detail the specific data points and service requirements that must be met.