Rifle Ranger District- Janitorial Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the janitorial services opportunity, clarifying requirements outlined in the Performance Work Statement (PWS).

• Current Contractor & Contract Amount: US Cleaning Professionals (1240LQ22P0012) is the current contractor. The contract amount is available via FPDS in SAM.gov. The agency's budget for this project is not disclosed.
• Facility Square Footage: The facility is approximately 7,500 sq ft, with a breakdown of 2,000 sq ft of hard floor surface and 5,500 sq ft of carpeted area.
• Custodian Requirements: The number of custodians required is up to the vendor.
• On-Site Manager Response: The one-hour response requirement for the On-Site Quality Contract Manager is limited to the duration of scheduled janitorial shifts, not 24/7.
• Background Investigations Lead Time: Completion of background investigations can vary between 4 to 6 weeks, and potentially longer.
• Periodic Tasks Pricing: Biannual tasks (window washing, carpet shampooing, floor stripping/rewaxing) should be established as separate line items (CLINs) to be invoiced upon completion, not built into the monthly fixed price.
• Floor Refinishing Standard: Floor refinishing requires one coat of sealer (allowed to dry) followed by a minimum of three coats of wax.
• Site Visit: A site visit is encouraged. To schedule, email Kathleen (Kat) Stanton at kathleen.stanton@usda.gov.

This Q&A document clarifies key details regarding facility measurements, pricing structure for periodic tasks, and specific performance standards, which bidders should consider when preparing their proposals. It also provides contact information for scheduling a site visit.

Performance Work Statement (PWS)

This PWS outlines the requirements for janitorial services for the Rifle Ranger District office in Rifle, CO.

• Basic Services: Weekly cleaning of approximately 7,500 sq ft, including offices, cubicles, restrooms, break room/kitchen, conference room, lobby, supply closet, and hallways.

• Biannual Services: Window washing, carpet cleaning, and floor stripping/refinishing as directed by the COR.

• Specific Tasks: Includes dusting, trash collection, floor cleaning (vacuuming, mopping), restroom cleaning (toilets, sinks, surfaces), kitchen cleaning (counters, sinks, microwave), and high surface cleaning.

• Acceptable Quality Level (AQL): Defined for various tasks, with a target of 90% satisfactory observations for janitorial services.

• Negative Incentives: 95% of one day's contract rate assessed for any month where deficiencies exceed two defects per month for specific tasks (restrooms, office space, kitchen, floors, windows).

• Quality Control: Contractor must develop and maintain an effective Quality Control Program (QCP) and Work Plan.

• Quality Assurance: Government surveillance will be conducted per the Quality Assurance Surveillance Plan (QASP).

• Place of Performance: RIFLE RANGER DISTRICT, 0094 COUNTY ROAD 244, RIFLE, CO 81650.

• Period of Performance: One (1) Base Period of 12 months (06/01/2026-05/31/2027) and four (4) option periods of 12 months each.

• Work Hours: Weekly cleanings between 8:00 am - 4:00 pm Monday-Friday (Mountain Time) until background investigation is complete. After that, services are to be performed outside normal business hours (6:00 pm - 6:00 am on weekends).

• Contract Type: Firm Fixed Price.

• Contracting Officer's Representative (COR): Will monitor technical aspects and perform inspections.

• Contractor Personnel: Must be qualified and certified for bio-hazard cleaning. Background checks are required for all personnel. Personnel must be identifiable and conduct themselves professionally.

• Security: Contractor must comply with all security regulations, including key control and preventing unauthorized access.

• Materials: Contractor shall use bio-based materials where practical and provide SDS for all products. Products must have minimal or no scent.

• Utilities: Contractor employees must practice utility conservation.

• Government Furnished Property: Includes keys, storage area, dumpster, cleaning supplies, paper products, light bulbs, and hand soap.

• Contractor Furnished Property: Includes all cleaning equipment (commercial grade steam cleaner, vacuum, etc.).

Solicitation / RFP / RFQ

This solicitation is for janitorial services for the Rifle Ranger District office in Rifle, CO. The office space is approximately 7,500 square feet across two stories, including three restrooms and a break room/kitchen.

• Provision of all transportation, labor, equipment, supervision, materials, and supplies for janitorial services.

• Services include housekeeping and custodial janitorial tasks.

• Contractor is responsible for all aspects of the service, and this is a non-personal services contract.

• Anticipated contract type: Firm-fixed price requirements contract.

• Period of Performance: One base year (06/01/2026 to 05/31/2027) with four one-year option periods, for a total potential duration of five years.

• Estimated value: Not explicitly stated, but pricing for all periods is required.

• Offer Due Date: May 15, 2026, 1700 MT.

• Questions Due: May 12, 2025, 12:00 PM MT.

• Evaluation Criteria: Lowest price technically acceptable.

• Award will be made to the offeror representing the best value to the Government.

• Technical Acceptability: Evaluated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding. Detailed explanations of approach, PWS requirements, and key personnel qualifications are required.

• Past Performance: Will be evaluated as "acceptable," "neutral," or "unacceptable."

• Offerors must submit pricing for the base period and all option periods.

• This acquisition is UNRESTRICTED.

• NAICS Code: 561720 (Cleaning Services).

• Size Standard: $22 million.

• The solicitation includes numerous FAR and AGAR clauses incorporated by reference.

• Key attachments include Schedule of Items, Performance Work Statement (PWS), and Building Layout.

• Offerors must provide detailed explanations of their approach and capabilities, not just a simple statement.

• Resumes for proposed key personnel are required.

• Offerors agree to hold prices firm for 60 calendar days from the offer due date.

Form / Attachment / Pricing Sheet

This document provides furniture plans for the basement level of the Rifle Ranger District office, specifically for the "Rifle Office Addition and Renovation" project. It is intended for reference only.

• Floor plans detailing the layout of rooms and spaces within the basement.
• Placement of furniture, including cubicles, offices, and open office areas.
• Designation of specific rooms (e.g., "TELE/COMM 003", "STOR. 002", "OPEN OFFICE 001").
• Notes indicating current or intended use of spaces (e.g., "THIS IS ONE LARGE ROOM", "Currently Storage/File Cabinets").
• Scale and sheet information.

This attachment provides a visual representation of the physical space and potential furniture arrangements within the basement of the Rifle Ranger District office. Bidders may use this to understand the scope of work related to office space, renovations, or furniture installation if these are part of the overall opportunity requirements.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific geographic areas. For this particular determination, the area is "Colorado Counties of Eagle, Garfield, Lake, Moffat, Pitkin, Rio Blanco, Routt."

• Lists numerous occupations with corresponding "Occupation Code - Title" and "Rate".
• Specifies "Fringe Benefits Required Follow the Occupational Listing".
• Includes notes on Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage rates.
• Details vacation and holiday policies.
• Outlines the process for requesting additional classifications and wage rates (conformance process).
• Provides specific wage and fringe benefit information for various job categories, including administrative support, automotive, health, information technology, protective services, and more.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these wage determinations can lead to contract non-compliance and penalties. It directly impacts the cost proposal and the overall feasibility of bidding on opportunities requiring services in this region.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire designed to gather information about a potential contractor's qualifications and experience relevant to a specific solicitation. It helps the government evaluate a bidder's capability to perform the work.

• Contractor Information: Name, address, telephone number.
• Business Type: Selection of business structure (e.g., Company, Corporation, Individual).
• Years of Experience: In the line of work contemplated by the solicitation.
• Completed Projects: Details of projects completed within the last three years, including contract amount, type of project, date completed, and contact information for references.
• Concurrent Contracts: Information on current contractual commitments.
• Past Performance: Questions regarding failure to complete work, performance bonds, and site visits.
• Resources: Information on available employees, equipment, and estimated progress rates.
• Key Personnel: Experience of principal individuals who will be involved in the contract.
• Remarks: Space for additional relevant information.
• Certification: A statement by the contractor certifying the accuracy of the information provided.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the government to assess the bidder's experience, past performance, and capacity to successfully execute the contract requirements. Failure to provide complete or satisfactory information may impact the evaluation of the bid.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items/Price Schedule for Janitorial Services at the Rifle Ranger District. It outlines the services to be provided and their associated pricing structure over a base year and four option years.

• Services: Includes "Janitorial Services - Weekly" (performed once weekly) and "Bi-Annually" services.
• Contract Period: Covers a Base Year (06/01/2026-05/31/2027) and four Option Years (06/01/2027-05/31/2031).
• Quantities: Specifies quantities for weekly and bi-annual services per year.
• Pricing: Provides columns for Unit Price and Total, though these are currently listed as 0.0 for all periods, indicating that specific pricing will need to be filled in by bidders.

Bidders must use this schedule to understand the scope of janitorial services required and to input their proposed pricing for each item and contract period. This document is critical for developing a compliant and competitive proposal.