ROADWAY GRAVEL MATERIALS FOR FWS PARKER RIVER NWR.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the supply and delivery of approximately 7,000 tons of gravel materials. The procurement is set aside for Small Businesses.

• Approximately 3,500 tons of 1.5-inch minus angular crushed stone aggregate.

• Approximately 3,500 tons of 3/4-inch minus angular crushed stone aggregate.

• Materials are to be delivered to FWS PARKER RIVER NWR.

• Shipping and handling costs must be included in the unit price.

• Contract Type: Firm Fixed Price.

• Period of Performance: 05/21/2026 to 05/27/2026.

• Quotations must be submitted via email to Chantal Bashizi by 1700 ED on 05/27/2026.

• Submissions must include the Unique Entity Identifier (UEI) number, a narrative description of the product, PRICE PER TON, and the total for the entire quantity of 7000 tons.

• Failure to adhere to instructions may result in disqualification.

• Small Business set-aside.

• Bidders are instructed to review all attached documents, including the Statement of Work.

• This is a request for information and quotations furnished are not offers.

Form / Attachment / Pricing Sheet

This document is a "Roadway Surfacing Material NOT TO EXCEED" form, likely used as part of an acquisition request for roadway surfacing materials. It collects specific details about the material, delivery requirements, and local conditions.

• Station: Parker River NWR
• Contact: Darren Stover
• Material Description: 1.5" minus, 3/4" minus stone
• Total Tons/Yards Required: 1.5" minus ~3,500T, 3/4" minus ~3,500T
• Delivery Method: Tail Gate Spread (indicated by 'X')
• Thickness: 3"
• Daily Delivery Capacity: MaxLoads: 40, MinLoads: 0
• Delivery Commencement: Summer 2026, Monday-Friday, 6 AM - 6 PM
• Last Date for Delivery: Summer 2026, Monday-Friday, 6 AM - 6 PM
• State Certified Scales: YES (indicated by 'X'), requiring weight tickets for each delivery.
• Local Conditions: Operational needs and weather may impact delivery schedule.

This form outlines the specific material requirements, quantities, delivery timelines, and logistical considerations for the procurement of roadway surfacing material. Bidders should review these details to understand the scope of work and ensure they can meet the specified requirements. The form also indicates that a completed version of this form, an applicable map, and a list of suggested vendors are to be attached to the acquisition request.

Statement of Work (SOW)

To provide and deliver crushed stone aggregate materials for roadway maintenance and stabilization at Parker River National Wildlife Refuge, Newburyport, MA.

• Supply and deliver crushed stone aggregate in 20-22 ton loads.

• Tailgate spread aggregate along designated refuge roadways (approximately 3.5 miles).

• Work includes supplying, hauling, and spreading.

• This is a Not-to-Exceed contract with estimated quantities.

• Delivery Site: Within 6.5 miles of 81 Sunset Dr, Newbury, MA 01951.

• Material Estimates:

  • Approximately 3,500 tons of 1.5" minus angular crushed stone aggregate.
  • Approximately 3,500 tons of 3/4" minus angular crushed stone aggregate.

• Aggregate Specifications: Must be clean, durable, free of organic material, clay lumps, and debris. Must meet applicable MassDOT or equivalent state specifications for roadway aggregate and industry standards for the specified gradations.

• Spreading: Tailgate spread in a controlled and uniform manner, ensuring even distribution without excessive windrows or segregation.

• Delivery Capacity: Capable of supplying up to 400 tons per day during the primary operation period of June and early July 2026.

• Coordination: Deliveries coordinated with refuge staff during refuge hours (6 AM – 6 PM, Monday – Friday).

• A written ticket will be provided daily to refuge staff to ensure accurate load counts and volumes.

• All local and state transportation regulations apply.

• Pricing is per ton delivered for both 1.5" minus and 3/4" minus aggregate.

Solicitation / RFP / RFQ

This document outlines the instructions for offerors and the evaluation criteria for awarding a contract for commercial products and commercial services. The government intends to award a contract to the responsible offeror whose offer is most advantageous, considering price and other factors.

While specific deliverables are not detailed in this excerpt, the document references the need for offers to conform to the solicitation and meet the "Acceptable Specification/Proposal" requirement.

• The contract type is for commercial products and commercial services.
• The document includes clauses related to contract terms and conditions, such as "Contract Terms and Conditions - Commercial Products and Commercial Services" (NOV 2023) and "Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services" (OCT 2025).

Offers will be evaluated based on the following factors, in descending order of importance (as determined by the Contracting Officer):

1. Price, best value
2. Acceptable Specification/Proposal (meeting the requirement)
3. Past performance from CPARS/FAPIIS
4. Past performance based on Contracting Officer's personal knowledge

• The document also notes that technical and past performance, when combined, are significant evaluation factors.

• The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Offers with significantly unbalanced option prices may be deemed unacceptable.

• A written notice of award or acceptance of an offer will result in a binding contract.

• The document lists numerous FAR clauses related to small business set-asides, HUBZone concerns, Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, and other socioeconomic programs. The specific set-aside status, if any, would be detailed elsewhere in the solicitation.

• The document incorporates by reference numerous FAR clauses, including those related to prohibitions on certain hardware/software, cybersecurity, business ethics, whistleblower rights, service contract labor standards, and payment requirements (e.g., electronic invoicing via IPP).

• Options to extend services or the contract term are mentioned, with specific limitations on duration and notice periods.