Rosebud Quarters Fencing

Amendment / Modification

This amendment (P00002) to solicitation 75H70126Q00019 makes the following changes:

• Incorporates responses to RFI (Request for Information) questions 1 through 13.
• The offer due date and time remain unchanged at 2:00 PM Pacific on April 9, 2026.
• All other terms and conditions of the original solicitation remain unchanged.

This amendment incorporates RFI responses, which clarify various aspects of the solicitation.

No changes to the offer due date or time. Bidders should review the incorporated RFI responses to ensure their proposals address all clarified requirements.

Form / Attachment / Pricing Sheet

This document is a site visit roster for the "75H70126Q00019 Rosebud Quarters Security Fence" opportunity. It records attendees of a site visit held on March 17, 2026, at 9:00 am Central.

• Site Visit Details: Identifies the opportunity and the date/time of the visit.
• Attendee Information: Lists the Name, Company, and Contact information (phone number and email) for individuals who attended the site visit.

This roster provides contact information for individuals and companies that attended the site visit. This may be useful for potential bidders seeking to understand the competitive landscape or to connect with other interested parties for potential subcontracting or teaming opportunities.

Amendment / Modification

This amendment to Solicitation 75H70126Q00019 incorporates the following:

• Responses to Requests for Information (RFIs) 1-3.

• Inclusion of Tab A, a Vicinity Map.

• Publication of the site visit attendance roster.

• RFI responses and Vicinity Map are new additions.

• The offer due date and time remain unchanged: 2pm Pacific on 4/9/2026.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document, titled "TAB A VICINITY MAP" and "QUARTERS SECURITY FENCE", provides a visual representation of the proposed chain link fence location relative to the Rosebud Hospital and surrounding areas. It serves as an attachment to a larger solicitation or project document.

• Map: An aerial view showing the Rosebud Hospital, Rosebud Sioux Tribal Airport, and surrounding roads.
• IHS Lease Boundary: Clearly marked boundary of the Indian Health Service lease area.
• Proposed Fence Line: Depicts approximately 5,500 linear feet of proposed chain link fence.
• Geographic Context: Shows the Rosebud Indian Reservation and nearby infrastructure.

This map is crucial for bidders to understand the physical scope and location of the proposed security fence project. It helps in visualizing the area of work, potential site access, and the relationship of the fence to existing facilities and boundaries, aiding in the preparation of accurate proposals and cost estimates.

Form / Attachment / Pricing Sheet

This document provides detailed drawings and specifications for chain-link fencing, including line fence details, corner post details, double gate details, and sliding gate latch details. It also includes landscape edging and fence-mounted light details.

• Line Fence Detail: Shows post spacing, top rail, tension wire, and fabric attachment.
• Corner Post Detail: Illustrates the construction of a corner post.
• Double Gate Detail: Depicts the structure and components of a double gate.
• Sliding Gate Latch Detail: Provides front and top views of the latch mechanism.
• Landscape Edging Detail: Outlines the materials and installation for landscape edging.
• Fence Mounted Light Detail: Shows the mounting of a floodlight on the fence.
• Materials: Specifies post diameters (e.g., 2.375" MIN. O.D. for line posts, 4.00" MIN. O.D. for gate posts), top rail dimensions (1.66" O.D.), and truss brace rods (1.66" O.D.).
• Dimensions: Various dimensions for fence height, gate width, post depth, and concrete footing sizes are indicated.

This document is crucial for bidders to understand the specific physical requirements, materials, and construction methods for the chain-link fencing to be installed. It directly informs the scope of work, material take-offs, and pricing for any opportunity involving fencing installation or modification.

Statement of Work (SOW)

To install a 6ft tall chain link security fence topped with barbed wire along the northern, western, and southern property line of the upper quarters of the Rosebud Hospital. This project aims to address security concerns related to vehicle break-ins and property damage, thereby protecting the quarters' units and their inhabitants.

• Installation of a continuous chain link fence with barbed wire topping.

• Fence location is specified in Appendix B.

• The north end of the fence will attach to an existing fence.

• Contractor is responsible for all engineering, design, material, labor, equipment, and supervision.

• Includes demolition, new installation, and site clean-up.

• Specifics on concrete, metals (chain link fencing), and ground preparation are detailed in Appendices C and D.

• Site restoration to original condition is required.

• 180 calendar days from the Notice to Proceed.

• Fencing Materials

• Fence Layout Submittals

• All Fence Hardware

• Submittals must be delivered electronically to the COR or designated PM for approval before ordering.

• Detailed schedule due within 14 calendar days of award.

• Pre-Construction Meeting required.

• Progress Meetings to be held at regular intervals.

• Substantial Completion and Final Completion meetings required.

• Tribal Requirements: Contractors and subcontractors must comply with Indian preference and program requirements administered by the Oglala Sioux Tribe Tribal Employment Rights Office (TERO). This includes submitting a "Compliance Agreement" and potentially paying a 4% TERO fee and annual work permit fees for non-local Indian employees.

• Materials: All materials to be stored and handled per manufacturer's recommendations and submitted to the COR for approval prior to ordering. Contractor is responsible for receiving and storing all materials.

• Hours of Operation: Standard work hours are 8:00 am - 5:00 pm, Monday - Friday. Weekends and after-hours work may be available upon request.

• Invoicing: Invoices must be submitted through the Invoice Processing Platform (IPP).

• Appendix A – Quote Schedule

• Appendix B - Fence Location

• Appendix C - Fence Codes

• Appendix D - Fence Details

Statement of Work (SOW) / Performance Work Statement (PWS)

This document details the requirements for the furnishing and installation of a 6-foot chain link fence with barbed wire and gates.

• Installation of a 6-foot chain link fabric fence.

• Inclusion of barbed wire and gates.

• Related work includes earthwork and concrete.

• Materials:

  • SS40 galvanized steel tubing for posts (various diameters and weights specified).
  • Galvanized No. 9 gauge steel wire for fence fabric with a 2-inch diamond pattern mesh and minimum breaking strength of 1200 lbs.
  • Barbed wire conforming to ASTM A121 Class 3, 12 1/2 gauge double strand with 4-point barbs spaced approximately 5 inches apart.
  • Various fasteners including tie wires, hog rings, and tension wire.

• Gates:

  • 12-foot double swing gate with padlockable latching device (no buried receiver pipe locking system).
  • 15-foot rolling cantilever gate with padlockable latching device.
  • 3-foot man gate with latching devices.
  • Two Master Lock M115XDLF padlocks or equal for gates.

• Installation:

  • Posts to be set plumb in 1.0-foot diameter concrete footing, 3.5 feet below finished grade.
  • Fence fabric and barbed wire to be installed on the side of the post away from the facility.
  • Specific spacing for tie wires and tension wire intervals.
  • Top rail installation with galvanized couplings.
  • Three lines of barbed wire to be installed.
  • Brace assemblies on corner, end, and gate posts.
  • Gates to have tension bars, diagonal bracing, and a maximum 2.5-inch gap from the finished grade.

Not explicitly stated in this document, but installation is to be performed according to "plans provided by the Project Engineer."

• All materials must conform to specified ASTM and AASHTO standards.
• Concrete mixing and placement instructions are provided.
• Gates must be secured with semi-automatic outer catches when open.
• Fence line must be cleared of obstructions and the surface graded for a uniform gap.

Form / Attachment / Pricing Sheet

This document is a Bid Schedule for "Quarters Security Fencing." It outlines the specific deliverables and associated scope sections required for the project, along with quantities and units, to be used by bidders for pricing proposals.

• Deliverables: Concrete, Fence Mesh, Fence Posts, Fence Hardware, Earthwork, Barbed Wire, and Labor.
• Scope Section: References specific sections within the larger solicitation document (e.g., 2., C; 2., D; 2., A; 2., A-F).
• Quantity & Unit: All listed deliverables have a quantity of 1 and are measured "Each."
• Unit Price: A column is provided for bidders to enter their unit price for each deliverable.
• Notes: An open column for any additional relevant notes.

This schedule is critical for bidders to understand the components of the "Quarters Security Fencing" requirement and to accurately prepare their pricing. Bidders must fill in the "Unit Price" for each listed deliverable to complete their bid submission.

Other / Unclassified

This document is a PDF portfolio wrapper, indicating that the actual content requires a specific version of Adobe Reader or Acrobat (version X or later) to be opened. It does not contain substantive information about the opportunity itself.

Bidders should be aware that the attached document requires specific software to access. They may need to download or update their PDF reader to view the full content of the solicitation or other related documents.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Eligibility Period: The enterprise must meet the definition throughout the offer period, at contract award, and during the full contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Required Information: Bidders must provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of the IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature and Print Name
• Legal Consequences: False or misleading information is a violation of law and punishable under 18 U.S.C. 1001. False claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

This form is critical for bidders responding to solicitations that include the Buy Indian Act preference. Bidders must accurately complete this representation to be considered eligible for awards under this authority. Failure to meet the definition or complete the form correctly could result in disqualification or penalties. Offerors must also be registered with the System of Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Todd County, South Dakota. It outlines the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally funded construction projects subject to the Davis-Bacon Act.

• General Decision Number: SD20260018, dated 01/16/2026.
• Superseded Decision: SD20250018.
• Construction Type: Building.
• Geographic Area: Todd County, South Dakota.
• Applicability: Building construction projects (excluding single-family homes or apartments up to and including 4 stories).
• Labor Classifications and Rates: Includes specific hourly rates and fringe benefits for trades such as Asbestos Worker/Heat & Frost Insulator, Bricklayer, Electrician, Power Equipment Operator, Ironworker, Carpenter, Cement Mason/Concrete Finisher, Laborer (Common/General and Mason Tender), Operator (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader), Painter, Plumber, Roofer, and Sheet Metal Worker.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Establishing Paid Sick Leave for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on relevant federal or federally funded construction projects in the specified area. Failure to comply with these wage requirements can lead to contract non-compliance. The document also provides information on how to interpret the wage rates and the process for addressing any discrepancies or appeals.

Solicitation / RFP / RFQ

This solicitation is for the construction of a security fence at the Rosebud Quarters in Rosebud, SD. The project is solicited as an ISBEE set-aside under NAICS 236220. The estimated magnitude of construction is less than $350,000.00.

• Provide all labor, materials, supplies, and services to complete the work as described in the Statement of Work (SOW), specifications, and drawings.

• Construction wages must comply with the applicable Wage Determination (Attachment 1).

• Adhere to packaging and marking requirements.

• Comply with inspection and acceptance procedures, including substantial completion and final inspection.

• Develop and adhere to a detailed construction schedule using the Critical Path Method (CPM).

• Submit various documents including a construction project schedule, phasing plans, schedule of values, list of subcontractors, safety plans, and shop drawings.

• Obtain all required permits and licenses.

• Comply with safety, debris control, and waste disposal requirements.

• Install physical barriers and control access to the construction zone.

• Provide a site-specific Safety and Accident Prevention Plan.

• Submit an Infection Control Risk Assessment (ICRA).

• Contract Type: Firm-Fixed Price.

• Period of Performance: 10 calendar days after notice to proceed to commence work, and 180 calendar days to complete the entire work.

• Performance Bonds: Required.

• TERO is applicable.

• Proposal Due Date: April 09, 2026, at 2:00 PM PT.

• Proposals must be submitted electronically in PDF format via email.

• Offerors must be registered in the System for Award Management (SAM).

• Evaluation will be based on price, with the lowest priced quote being reviewed first for reasonableness and compliance with terms and conditions.

• ISBEE set-aside.

• A site visit is scheduled for March 17, 2026, at 9:00 AM Central Time.

• Inquiries must be submitted in writing to the Contracting Officer no later than 10 calendar days prior to the proposal receipt date.