Rowan County, Salisbury, NC Short Term Office Rental

Form / Attachment / Pricing Sheet

This document is a vendor checklist designed to assist bidders in preparing their quotes for a short-term rental space opportunity. It outlines the required and desired information and characteristics for the space.

**Required Items (Check Box):

• SAM.gov registration with UEI number.
• Physical address of the quoted space.
• Office space layout and pictures (including parking).
• Verification of vendor's ability to provide the space (or letter of intent if third-party space).
• Acknowledgement of providing finalized letter of intent within 5 days of award.
• Confirmation that the space will be move-in ready by March 30, 2026, without needing renovations.
• Inclusion of ATTACHMENT 2 - PRICING SHEET.
• Provision of PAST PERFORMANCE documentation (if applicable).

**Minimum Characteristics for Technical Acceptability:

• Location: Rowan County, Salisbury, NC.
• Size: 1,300 - 2,000 sq ft.
• Occupancy: Space for 7 people (5 FSA, 2 NRCS) with 4 private offices and 3 workstations.
• Storage: At least 250 sq ft.
• Conference Room: Sufficient for 7 attendees.
• Lease Term: 12-month base year with four 12-month option periods.
• Occupancy Start Date: Desired by March 30, 2026.
• Building Codes: Meets International Building Code for office space.
• Accessibility: Meets Americans with Disabilities Act requirements.
• Access Control: Sole access and control by USDA FSA and NRCS.
• Security: Functional exterior door locks.
• Parking: For 5 visitors, 7 employees, 2 government vehicles, and adequate pull-through space for 2 customer trailers.
• Utilities: Access to telephone and internet service (procured by Government).

**Desired Characteristics (Check if Applicable):

• Includes a Break Room.
• Includes furnished items (desks, chairs, etc.).
• Includes janitorial, snow removal, and all utilities in the monthly rental price.

This checklist is critical for bidders to ensure their proposals meet all mandatory requirements and to understand the desired attributes of the rental space. Failure to address these items may impact the acceptability of a quote.

Statement of Work (SOW) / Performance Work Statement (PWS)

The USDA Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS) require short-term office space to provide uninterrupted service to USDA customers in Salisbury, Rowan County, North Carolina.

• Procure a short-term rental for office space to meet specific requirements.
• The space must be located in Rowan County, Salisbury, NC.
• Minimum of 1,300 sq ft and maximum of 2,000 sq ft.
• Accommodate 7 people (5 FSA, 2 NRCS) with 4 private offices and 3 workstations.
• Include a storage room/area of at least 250 sq ft.
• Include a conference room for at least 7 attendees (can be shared).
• Available for a base year of 12 months with four (4) option years.
• Desired occupancy to begin on March 30, 2026.
• Must meet International Building Code requirements for office space occupancies.
• Must meet Americans with Disabilities Act requirements and provide easy public access.
• The space must be for the sole access of USDA FSA and NRCS, not shared with other tenants.
• Exterior door locks must be functional and provide adequate security.
• Provide total parking for 5 visitors, 7 employees, and 2 government vehicles, with pull-through parking for 2 customers with trailers.
• The office space shall have access to telephone and internet service (to be procured separately by the Government).

Not explicitly detailed beyond meeting the specified requirements.

• Location: Salisbury, Rowan County, North Carolina.

• Period: Base year of 12 months, with four (4) possible option years. Desired occupancy to begin March 30, 2026.

• Contractor must be registered with System for Award Management (SAM.gov) prior to providing a quote.

• Security: Contractor personnel requiring routine access to federally controlled facilities and information systems must undergo identity proofing (FBI fingerprint check) and adjudication. The agency is responsible for the cost of the FBI fingerprint check and background investigation. Contractor is responsible for fingerprint costs. Contractor must maintain a current listing of all employees with access to Government facilities and IT systems.

• Restrictions Against Disclosure: Contractor must keep all information furnished by the Government in strict confidence and not publish or divulge it without prior written approval. Personnel must comply with AGAR clause 452.224-70 and the Privacy Act of 1974.

• Organizational Conflicts of Interest: Contractor must avoid, neutralize, or mitigate organizational conflicts of interest as per FAR Subpart 9.5.

• Breakroom

• Furnished items (chairs, desks, etc.)

• Janitorial, snow removal, and all utilities included in the monthly rental amount.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a short-term office rental in Rowan County, Salisbury, NC, to support the Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS) service center customers. This announcement is the only solicitation, and quotes are being requested.

• Location: Rowan County, Salisbury, NC.

• Office Space: Minimum 1,300 sq ft, Maximum 2,000 sq ft.

• Occupancy: Space for 7 people (5 FSA, 2 NRCS), including 4 private offices and 3 workstations.

• Storage: Minimum 250 sq ft storage room/area.

• Conference Room: Sufficient for at least 7 attendees (can be shared).

• Building Code Compliance: Meets International Building Code for office occupancies (HVAC, finishes, restrooms).

• ADA Compliance: Meets Americans with Disabilities Act requirements.

• Access: Sole access for USDA agencies; cannot be shared with other tenants.

• Security: Functional exterior door locks.

• Parking: For 5 visitors, 7 employees, and 2 government vehicles, with pull-through parking for 2 trailers.

• Utilities: Telephone and internet service will be procured separately by the Government.

• Period of Performance: Anticipated March 30, 2026 – March 29, 2027 (base year), with four (4) one-year option periods. Total duration not to exceed five (5) years.

• Contract Type: Firm-fixed price.

• Submission Requirements: Include physical address, office layout, pictures of the space and parking area. If space is not owned/managed by the vendor, a letter of intent is required. A finalized lease is required within five (5) days of award.

• Evaluation Criteria: Lowest price technically acceptable (LPTA). Technical acceptability will be rated "acceptable" or "unacceptable." Past performance will also be considered.

• Key Deadlines:

  • Questions due: March 23rd, 2026, 1:00 PM Eastern Time.
  • Quotes due: March 27th, 2026, 10:00 AM Eastern Time.

• This acquisition is set-aside for small business concerns (100% Small Business Set Aside).

• North American Industry Classification Standard (NAICS) Code: 531120.

• Contractors must be registered with System for Award Management (SAM.gov).

• Desired characteristics (not required) include a breakroom, furnished items, and inclusion of janitorial, snow removal, and utilities in the rental amount.

• Deposits are prohibited. Invoicing is via the Treasury's Invoice Processing Platform (IPP).

• Numerous FAR and AGAR clauses are incorporated by reference, including those related to terms and conditions, whistleblower rights, combating trafficking in persons, equal opportunity, system for award management, and DEI compliance.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for short-term office rental space in Salisbury, NC, associated with solicitation 12FPC426Q0024. Bidders are expected to use this sheet to provide their pricing.

• CLIN (Contract Line Item Number) for Base Year and four Option Years.
• Description of each CLIN (e.g., 'Base Year – Short Term Rental', 'Option Year 1').
• Unit of Issue is 'Months'.
• Columns for 'Monthly Price' and 'Annual Total Price'.

This pricing sheet is critical for bidders to understand the cost structure for the short-term rental requirement. Bidders must complete the 'Monthly Price' and 'Annual Total Price' columns for each CLIN to submit a responsive proposal. As presented, all prices are listed as 0.0, indicating that this may be a template for bidders to fill in their proposed costs.