RS/RV Centrifuge AT Hill AFB, UT

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA8227-26-R-3649 for the RS/RV Centrifuge.

• Small Business Status (FAR 52.219-9 and 52.219-16): Small businesses are exempt from FAR 52.219-9, and consequently, FAR 52.219-16 is also not applicable.
• Recovered Material (FAR 52.233-9): This clause is no longer used for this contract and can be ignored.
• Payment Structure (FAR 52.232-29): FAR 52.232-29 is required to support the CLINs (0001-0005) payment structure. This indicates a commercial item contract financing approach with payments tied to performance milestones, not invoice-after-delivery.

These clarifications address specific FAR clauses, confirming their applicability or inapplicability to this solicitation and providing guidance on payment structures. Bidders should note that FAR 52.233-9 is not applicable and that FAR 52.232-29 is required for milestone-based payments.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the acquisition of commercial items for the 309th Missile Maintenance Group at Hill Air Force Base, Utah. The requirement is for the procurement, delivery, installation, and training for one (1) new RS/RV Centrifuge.

• One (1) new RS/RV Centrifuge.

• Procurement, delivery, installation, and training.

• Purchase Specification (PS) and Contract Data Requirements List (CDRL) are attached.

• The anticipated Period of Performance is 30 Months ARO for labor and installation (CLINs 0001-0005), plus a 12-month warranty period (CLINs 0006-0007), for a total contract performance of 42 months.

• CLINs 0001-0005 will be established on a firm fixed price basis.

• Offers are due by Wednesday, June 24, 2026, at 4 PM MST.

• Submission is via electronic mail to melissa.huston.2@us.af.mil and lanette.todd@us.af.mil.

• All questions or comments must be sent to Melissa Huston by email by Wednesday, May 27, 2026, at 12 PM MST.

• The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Offerors must provide a Cage code when submitting proposals.

• This acquisition is a Full and Open Competition.

• NAICS Code: 334515

• Small Business Size Standard: 450 Employees

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• The solicitation number is FA8227-26-R-3649.

• Attached documents include: 52.212-1 Instructions to Offerors, 52.212-2 Evaluation Factors, Purchase Specification, and CDRLs.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the acquisition of commercial items for the 309th Missile Maintenance Group at Hill Air Force Base, Utah. The requirement is for one (1) new RS/RV Centrifuge, including procurement, delivery, installation, and training, in accordance with the attached Purchase Specification (PS) dated April 21, 2026.

• Procurement, delivery, installation, and training for one (1) new RS/RV Centrifuge.

• The work includes initial project mobilization & planning, factory acceptance & pre-shipment readiness, system & data delivery to site, site acceptance testing, and final acceptance & project closeout.

• On-site warranty labor and travel are also included.

• The Purchase Specification (PS) and Contract Data Requirements List (CDRL) A001-A005 are key documents.

• The contract will be a Firm Fixed Price (FFP) basis for CLINs 0001-0005.

• The anticipated Period of Performance is 30 Months ARO for labor and installation (CLINs 0001-0005), and 12 months for warranty (CLINs 0006-0007), totaling 42 months.

• Offers are due by Wednesday, June 10, 2026, at 4 PM MST.

• Questions or comments are due by Tuesday, May 20, 2026, at 12 PM MST.

• Submission and all inquiries should be directed via email to Melissa Huston and Lanette Todd.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation will be conducted in accordance with the addendum to FAR 52.212-2.

• This acquisition is a Small Business set-aside.

• NAICS Code: 334515

• Small Business Size Standard: 450 Employees

• Offerors must provide a completed copy of FAR 52.212-3, Offeror Representations and Certifications.

• This solicitation is issued as a Request For Quotation (RFQ).

• The solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-06.

• Attachments include: 52.212-1 Instructions to Offerors, 52.212-2 Evaluation Factors, Purchase Specification, and CDRL A001-A005.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the specific data requirements, submission details, and responsibilities.

• Data Item Number (A008): Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data.
• System/Item: RS/RV Centrifuges.
• Contract Line Item Number (CLIN): 0003.
• Authority: DI-TMSS-80527.
• Contract Reference: PS 5.
• Requiring Office: 309 MMXG.
• Distribution Statement D: Authorized for DoD and DoD contractors only. Other requests to be referred to 309 MMXG/MXDEB, Hill AFB, UT.
• Submission Timing: All required manuals, drawings, and associated supplemental data are to be submitted at the time of asset delivery.
• Submission Method: Electronically to 309 MMXG/Project Manager (email TBD) or via the Contracting Officer's Representative (COR), Mark Pohlman.
• Destruction Notice: Required in all distribution statements, stating to destroy by any method that will prevent disclosure or reconstruction.

This CDRL details the specific documentation requirements for Commercial Off-The-Shelf (COTS) Manuals and associated supplemental data related to RS/RV Centrifuges. Bidders need to understand these requirements to accurately price and plan for the delivery of these data items as part of their proposal. The submission method, timing, and distribution limitations are critical for compliance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a "Certificate of Compliance" data item related to "RS/RV Centrifuges" under Contract Line Item Number (CLIN) 0003. It specifies the requirements for submitting this certificate.

• Data Item Number: A007
• Title: Certificate of Compliance
• Authority: DI-MISC-81356
• Contract Reference: PS 3.5.c
• Frequency: To be determined (SEE BLK 16)
• Submission Deadline: Not Later Than (NLT) 20 business days prior to Site Acceptance Testing.
• Government Review: 5 business days for approval/disapproval/comments.
• Revised Submission: NLT 5 business days after receipt of Government comments, if applicable.
• Distribution: Authorized for Department of Defense and U.S. DoD contractors only. Other requests to be referred to 309 MMXG/MXDEB, Hill AFB, UT.
• Submission Method: Electronically to 309 MMXG/Project Manager (email TBD), with COR Mark Pohlman (mark.pohlman@us.af.mil) as a contact.

This CDRL outlines the specific requirements and deadlines for submitting a "Certificate of Compliance" for RS/RV Centrifuges. Bidders must understand these submission timelines and procedures to ensure timely delivery and compliance, which is critical for the Site Acceptance Testing phase of the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a single data item, specifically the Safety Assessment Report (SAR) for RS/RV Centrifuges.

• Data Item Number: A005
• Title: Safety Assessment Report
• System/Item: RS/RV Centrifuges
• Authority: DI-SAFT-80102
• Contract Reference: PS 3.4.1.k
• Requiring Office: 309 MMXG
• Distribution: Statement D (DoD and DoD contractors only; CTI; 18 February 2026. Other requests to 309 MMXG/MXDEB, Hill AFB, UT).
• Submission Deadline: NLT 30 calendar days prior to acceptance testing.
• Comment Resolution Matrix (CRM) Process: Government has 5 business days for review, contractor has 7 days for CRM decision, up to 5 days for meeting for modify/reject resolution, and up to 4 days to submit adjudicated SAR.
• Government Approval: Up to 5 business days for approval/rejection of the SAR.
• Submission Method: Electronically to 309 MMXG/Project Manager (TBD) and COR Mark Pohlman (mark.pohlman@us.af.mil).

This CDRL specifies the requirements for the Safety Assessment Report (SAR) that the contractor must submit. It outlines the submission timeline, the review and adjudication process involving the government, and the required distribution and destruction notices. Bidders need to understand these requirements to accurately price and plan for the preparation and submission of the SAR as part of their proposal.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for a "Proposed Spare Parts List" related to "RS/RV Centrifuges."

• Data Item Number: A006
• Title: Proposed Spare Parts List
• System/Item: RS/RV Centrifuges
• Contract Line Item Number (CLIN): 0003
• Submission Deadline: The contractor shall submit the Proposed Spare Parts List no later than 45 days prior to the shipment of the asset.
• Government Review: The Government will have 20 days to review the submission for comments.
• Revised Submission: The contractor will submit a revised list incorporating Government comments, if applicable, no later than 10 days after receipt from the Government.
• Availability: The Proposed Spare Parts List must be available to the Government at any time if requested.
• Distribution: Distribution is authorized to the Department of Defense and U.S. DoD contractors only. Other requests must be referred to 309 MMXG / MXDEB, Hill AFB, UT.
• Submission Method: Electronic submission to the 309 MMXG/Project Manager and COR (Mark Pohlman).

This CDRL details a specific data deliverable required from the contractor: a proposed spare parts list for RS/RV Centrifuges. Bidders should note the submission deadlines, review periods, and the required format and content of this list as it will be a contractual requirement. The document also specifies how and to whom this data should be submitted.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items required from a contractor for the RS/RV Centrifuges system. It details the Integrated Master Schedule (IMS) as Data Item A009.

• Data Item Number: A009
• Title: Integrated Master Schedule (IMS)
• Subtitle: N/A
• Authority: DI-MGMT-81861D/T
• Contract Reference: PS 3.6.a-d
• Format: Native Microsoft Project (.mpp) with a PDF version required.
• Content Requirements: Must include major project milestones, CDRL deliveries, key activities (FAT, shipment, SAT, training), and be resource-loaded to determine the critical path.
• EVM Reporting: Formal Earned Value Management (EVM) reporting is NOT required.
• Submission Schedule:
  • Initial baseline IMS: NLT 30 calendar days after contract award.
  • Updated IMS: Monthly, NLT the 5th business day of each month.
  • Final, as-built schedule: With project closeout documentation.
• Government Review: Comments provided within 10 business days via a Comment Resolution Matrix (CRM). Contractor must respond within 5 business days of receipt.
• Distribution: Distribution Statement D (DoD and U.S. DoD contractors only). Other requests must be referred to 309 MMXG/MXDEB, Hill AFB, UT.
• Submission Method: Electronically to the 309 MMXG Project Manager (email TBD) and COR Mark Pohlman (mark.pohlman@us.af.mil).

This CDRL outlines a specific deliverable (Integrated Master Schedule) required from the contractor. Bidders need to understand the format, content, submission deadlines, and review process for the IMS to accurately price and plan for its development and delivery as part of their proposal. The requirement for a resource-loaded schedule and the specific submission/comment resolution process are key considerations.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a specific data item related to the RS/RV Centrifuges system. It outlines the requirements for a "Factory Acceptance Test Report" (Data Item No. A002).

• Data Item: Factory Acceptance Test Report (FAT Report)
• System/Item: RS/RV Centrifuges
• Contract Line Item Number (CLIN): 0002
• Authority: DI-QCIC-81891
• Contract Reference: PS 4.2.1.c
• Requiring Office: 309 MMXG
• Distribution: Statement D (DoD and U.S. DoD contractors only; CTI; 18 February 2026). Other requests to 309 MMXG/MXDEB.
• Submission Requirements:
  • Format: Editable WORD format.
  • Due Date: No later than 5 business days after the final test event.
  • Comment Resolution Matrix (CRM): Government has 5 days for comments, contractor has 4 days for decision, up to 5 days for meeting for resolution, and 4 days to submit adjudicated FAT Report.
  • Approval: Government has 5 business days to approve/reject the final FAT Report.
• Submission Method: Electronically to 309 MMXG/Project Manager (email TBD) and COR (Mark Pohlman).
• Destruction Notice: Standard notice applies.

This CDRL specifies the format, content, submission timeline, and approval process for the Factory Acceptance Test Report. Bidders should note the detailed steps and deadlines for submitting and adjudicating this report, as it is a critical deliverable for the RS/RV Centrifuges system.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a specific data item related to the acquisition of RS/RV Centrifuges.

• Data Item Number: A003
• Title: Site Acceptance Test Plan
• Authority: DI-QCIC-80553
• Contract Reference: PS 4.2.2.a
• Distribution Statement: D (Distribution authorized to Department of Defense and U.S. DoD contractors only; CTI; 18 February 2026. Other requests must be referred to 309 MMXG/MXDEB, Hill AFB, UT.)
• Submission Requirements: The contractor shall submit the Site Acceptance Test (SAT) Plan in editable WORD format no later than 30 calendar days prior to acceptance testing. The process involves government review, contractor response to comments, and final government approval.
• Contact Information: The document specifies submission to 309 MMXG/Project Manager and provides contact details for the Contracting Officer's Representative (COR).

This CDRL outlines the specific requirements and timeline for submitting the Site Acceptance Test Plan. Bidders should note the format (editable WORD), submission deadline (30 days prior to testing), the review and approval process, and the distribution limitations for this critical document.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the acquisition of commercial items for the 309th Missile Maintenance Group, Hill Air Force Base, Utah. The government is procuring one (1) new RS/RV Centrifuge, including procurement, delivery, installation, and training.

• Procurement, delivery, installation, and training for one (1) new RS/RV Centrifuge.

• The Purchase Specification (PS) dated 21 April 2026 outlines the detailed requirements.

• CLINs include Initial Project Mobilization & Planning, Factory Acceptance & Pre-Shipment Readiness, System & Data Delivery to Site, Site Acceptance Test (SAT) Completion, Final Acceptance & Project Closeout, On-Site Warranty Labor, and On-Site Warranty Travel.

• Contract type: Firm Fixed Price for CLINs 0001-0005.

• Period of Performance: 30 Months ARO for labor and installation (CLINs 0001-0005), and 12 months for warranty labor and travel (CLINs 0006-0007). Total contract performance is 42 months.

• NAICS Code: 334515

• Small Business Size Standard: 450 Employees

• Small Business set aside.

• Offers are due by Wednesday, 10 June 2026, 4 PM MST.

• Submission is via electronic mail to melissa.huston.2@us.af.mil and lanette.todd@us.af.mil.

• Evaluation will be made on a Lowest Price Technically Acceptable (LPTA) basis, in accordance with the addendum to FAR 52.212-2.

• Questions or comments are due by Tuesday, 20 May 2026, 12 PM MST to the same email addresses.

• Offerors must provide a Cage code when submitting proposals.

• This acquisition is a Small Business set aside.

• Various FAR clauses related to small business set-asides, utilization, and subcontracting are included.

• This solicitation is a Request For Quotation (RFQ).

• The solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-06.

• Attachments include: 52.212-1 Instructions to Offerors, 52.212-2 Evaluation Factors, Purchase Specification, and CDRLs.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a specific data item (A004) related to the "RS/RV Centrifuges" system. It outlines the requirements for a "Site Acceptance Test Report."

• Data Item Number: A004
• Title: Site Acceptance Test Report
• System/Item: RS/RV Centrifuges
• Contract Reference: PS 4.2.2.c
• Authority: DI-QCIC-81891
• Distribution: Authorized to Department of Defense and U.S. DoD contractors only. Other requests must be referred to 309 MMXG/MXDEB, Hill AFB, UT.
• Submission Requirements: The contractor must submit the Site Acceptance Test (SAT) Report in editable WORD format no later than 5 business days after the final test event. The government has specific timeframes for comment resolution and final report approval.
• Submission Method: Electronically to 309 MMXG/Project Manager (email TBD) and COR Mark Pohlman (mark.pohlman@us.af.mil).
• Destruction Notice: Standard destruction notice applies.

This CDRL specifies the format, submission timeline, and approval process for the Site Acceptance Test Report. Bidders should note the detailed requirements for submitting this report, including the editable WORD format, the tight deadlines for submission and government review, and the electronic submission method. This information is crucial for understanding post-award deliverable expectations.

Solicitation / RFP / RFQ

This purchase specification establishes the minimum requirements for the procurement of two RS/RV Centrifuge systems to replace existing Applied Motion Technology precision centrifuges at Hill AFB, UT. These new centrifuges are intended to ensure continued support for operational acceptance/assurance testing, troubleshooting, repair, and aging/surveillance testing of MMIII MK12A and MK21 Reentry Vehicles and their components.

• Quantity: Two centrifuge systems.

• Physical/Functional/Design:

  • Footprint per centrifuge: 18' W x 18' D x 8' H.
  • Installation on existing 18' x 18' concrete slabs.
  • Controller/Desk footprint: Approx. 10' x 6'.
  • Power: 480 VAC, 3 Phase, 60 Hz and 120/208 VAC, 3 Phase, 60 Hz.
  • Mounting Platforms: 24" square minimum, mechanically and electrically compatible with existing Air Force fixtures and UUT cabling, with a 4x4 grid bolt pattern.
  • Slip Rings: Minimum 76 channels, individually shielded, isolated from frame/spindle, grounded to machine frame. Electrical noise < 0.010 volts.
  • Signal Wiring/Connectors: Compatible with existing Air Force test equipment, located 3"-4" from inboard edge of mounting platform.
  • Monitoring Devices: Non-resettable Spindle Accumulated Run Time Meter, RPM Meter with numerical readout and 3 decimal places resolution.
  • Controller/Computer: Windows 11 Enterprise, Intel i7 (or later), 16 GB RAM, 500 GB SSD, TPM 2.0 security-enabled, no wireless capabilities, no photographic/audio recording.

• Performance:

  • Centrifugal Capacity: 24000 G-pounds minimum per platform.
  • G Range: 0 to 150 Gs minimum.
  • Speed Stability: Drift < ± 0.02% per minute, Repeatability < 0.1%.
  • Load Capacity: 160 lbs. minimum per platform.
  • Acceleration Rates: Capable of accelerating 160 lbs. from 0-150 G in 15 seconds or less.
  • Dynamic Unbalance: Automatic balancing system for loads up to 5 lbs. difference, reducing imbalance to 1 oz. max.

• TEMPEST Environment: System must operate in a TEMPEST-controlled environment, with all wireless/recording capabilities physically removed or permanently disabled.

• Delivery & Installation: Contractor to assemble and install at Hill AFB, connect to facility power. Shipping terms are F.O.B. Destination, Hill AFB, UT. Government responsible for offloading.

• Warranty: Base warranty of minimum twelve (12) months from SAT completion. Minimum spindle run-time guarantee of 1000 hours. Minimum sustainment and service life of 20 years.

• Technical Data: Contractor to provide at least three hard copies and three electronic versions of manuals (Operation, Maintenance, Calibration, Theory of Design, IPB, etc.) 60 days prior to installation. All data furnished with Unlimited Rights.

• Verification: Two-phase process: Factory Acceptance Test (FAT) and Site Acceptance Test (SAT). Government reserves the right to witness all tests.

• Deliverables: Includes FAT Plan/Report, SAT Plan/Report, Safety Assessment Report, Proposed Spare Parts List, Certificate of Compliance, COTS Manuals, Integrated Master Schedule.

• Project Planning: Contractor to develop and maintain a detailed Integrated Master Schedule (IMS) and Preliminary Bill of Materials (BOM) / Long-Lead Items List.

Not specified in this document.

• The document references several government documents and standards, including MIL-DTL-26482, SAE-AS50151, AFMAN 17-1301, and various safety regulations (OSHA, DAFI).
• Figures are included for mounting platform layout, UUT connector layout, mounting platform/connector orientation, and pin-out/connector layouts.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a Factory Acceptance Test (FAT) Plan. It specifies the requirements for the contractor to submit this plan to the government.

• Data Item Number: A001
• Title: Factory Acceptance Test Plan
• System/Item: RS/RV Centrifuges
• Authority: DI-QCIC-80553
• Contract Reference: PS 4.2.1.a
• Requiring Office: 309 MMXG
• Submission Deadline: The contractor must submit the FAT Plan in editable WORD format no later than 30 calendar days prior to acceptance testing.
• Government Review Process: The government has 5 business days to provide comments, and the contractor has 7 days to respond with a decision. A meeting may be held for resolution, followed by the contractor submitting an adjudicated FAT Plan within 4 days. The government has 5 business days to approve/reject the final plan.
• Distribution: Distribution is authorized to the Department of Defense and U.S. DoD contractors only. Other requests must be referred to 309 MMXG/MXDEB, Hill AFB, UT.
• Submission Method: Electronic submission to the 309 MMXG Project Manager and COR (Mark Pohlman).

This CDRL outlines the specific requirements and timeline for submitting the Factory Acceptance Test Plan. Bidders need to understand these requirements to ensure timely and compliant submission of the FAT Plan as part of their contract obligations. It details the review and approval process, including timelines for contractor and government actions.