Columbia Mowry Operation & Maintenance Support Ser

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Columbia Mowry Operation & Maintenance (O&M) Support Services. The Bureau of Reclamation intends to award a hybrid Time & Material and Firm Fixed Price (FFP) purchase order. This announcement constitutes the only solicitation.

The core service is "HOUSEKEEPING-FACILITIES OPERATIONS SUPPORT." The solicitation includes a base year and four option years for these services.

• Contract Type: Hybrid Time & Material and Firm Fixed Price.

• Period of Performance: Base year (07/29/2026 to 07/28/2027) with four option years extending through 07/28/2031.

• NAICS Code: 561210 (General Building Cleaning Services).

• Size Standard: $47 million.

• Quote Due Date: June 5th, 2026, 12:00 PM PDT.

• Submission Method: Electronic mail only to Steven Teves at steven_teves@ios.doi.gov.

• Evaluation Factors: Technical Approach (PWS understanding, project understanding, contractor experience), Past Performance, Price, and Small Business Subcontracting.

• Quotes must be held firm for 60 calendar days.

• This requirement is being solicited unrestricted.

• Offerors must be registered in the System for Award Management (SAM.gov).

• A site visit is scheduled for May 18th; registration is required by May 14th.

• Requests for information are due by May 22nd, 2026, 3:00 PM PDT.

• The solicitation incorporates FAR clauses and local provisions by reference. Key attachments include Performance Work Statement, Labor Category Price Schedule, and Equipment Rate Schedule.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the operation, maintenance, and repair activities for the Columbia Mowry reserve works facilities.

• Facilities: Includes Columbia Main Pumping Plant, Columbia Diversion Channel, Columbia Delivery Canal, structures on Columbia Canal, Columbia Re-lift Pump Plants A, B, C North and C South, and associated pipelines.

• Activities: Covers preventive maintenance (PM), inspections, corrective actions, emergency repairs, and non-emergency repairs and maintenance.

• Associated Features: Maintenance extends to roads, fences, drainage channels, pumps, signs, gates, bridges, buildings, and all mechanical and electrical equipment.

• Additional Services: Includes weed and rodent abatement, minor construction, and other services to ensure a complete and usable system.

• Standards Development: Contractor is responsible for developing and proposing standards and procedures for functions lacking them, subject to Contracting Officer (CO) approval.

• Quality Control: Contractor must establish and maintain a Quality Control Plan (QCP) within 30 days of award, including inspection systems, deficiency prevention methods, documentation, and reporting.

• Quality Assurance: The Contracting Officer's Representative (COR) will monitor performance using Quality Assurance Surveillance Plan (QASP) procedures, including weekly meetings, performance evaluations, and contractor self-assessments.

• Emergency Response: Response times are defined for both normal business hours (2 hours) and outside normal business hours (4 hours).

• Prioritization: Work is prioritized as Emergency Work (First Priority), items preventing normal operations (Second Priority), identified PM schedule items (Third Priority), and other tasks (Fourth Priority).

• The PWS applies to the Columbia Mowry reserve works facilities.

• Irrigation season work (February-November) is on a 24/7 basis. Normal O&M is during daylight hours, with on-call after-hours response.

• Administrative Support: Contractor must provide administrative support including budget, finance, payroll, environmental quality, safety, personnel management, property management, supply management, maintenance management, and a quality assurance program.

• O&M Manager: A designated O&M Manager and alternate are required, with specific availability and communication requirements.

• Personnel: Contractor personnel must present professional appearance, provide identification, and comply with all Federal, State, and local laws regarding citizenship and licenses.

• Safety: Contractor must comply with all applicable Federal, State, and local safety and health standards, including OSHA and specific Reclamation standards. A proposed safety program is required within 14 days of award.

• Hazardous Materials: Contractor must comply with all regulations regarding the use and disposal of hazardous materials and hazardous waste, and provide appropriate emergency response.

• Government-Furnished Equipment: A specific General Motors Truck with Boom is provided.

• Pest Management: Comprehensive pest management is required, including terrestrial weed control, aquatic pest control, rodent control, and insect control.

• Water Operations: Contractor is responsible for operating the distribution system to ensure water deliveries, including managing irrigation season operations, water orders, and regulating the system. Specific Ditch Tender experience requirements are outlined.

Form / Attachment / Pricing Sheet

This document provides a template for labor rates, specifically for the "Option to Extend Service" if FAR 52.217-8 is exercised. It outlines how prices for the option period will be calculated.

• The sheet includes columns for "Base Year" and "Option Year 1" through "Option Year 4", plus an "Extension Option".
• It specifies that prices will be prorated based on the term and prices in effect at the time the option is exercised.
• Labor categories listed include: General Manager, Administrative Assistant, Maintenance Supervisor, Maintenance Assistants, and Ditchtenders.
• For each labor category, there are sub-columns for "Regular/Overtime" rates.

Bidders should use this sheet to understand the structure for potential future labor rate calculations if an option period is exercised. It indicates that specific rates for option years are not fixed in this document but will be determined based on prevailing rates at the time of exercise, prorated for the term.

Form / Attachment / Pricing Sheet

This document provides equipment rates for potential use in contract pricing, particularly if the Option to Extend Services (FAR 52.217-8) is exercised. It outlines hourly rates for various equipment types across a base year and multiple option years.

• Equipment List: Includes a variety of vehicles and machinery such as pickup trucks, cranes, dump trucks, excavators, and specialized equipment like a wood chipper and man-lift.
• Rate Structure: Specifies hourly rates for each equipment type.
• Contractual Clause: Mentions that if FAR 52.217-8 is exercised, option term prices will be prorated based on rates in effect at the time of exercise.
• Time Periods: Rates are provided for a Base Year, Option Year 1, Option Year 2, Option Year 3, Option Year 4, and an Extension Option.

Bidders should review these equipment rates to understand the potential costs associated with equipment usage if the contract includes options for service extension. This information is crucial for developing accurate pricing proposals and assessing the financial implications of the contract's potential duration.

Form / Attachment / Pricing Sheet

This document is a Subcontracting Plan (Rev1) worksheet required by the Bureau of Reclamation. It outlines the fifteen elements mandated by Federal Acquisition Regulation (FAR) 19.704(a) for contractors to address regarding their subcontracting goals and practices.

• Type of Plan: Specifies whether an Individual Plan, Master Plan, or Commercial Plan is being used.
• Goals: Requires the contractor to state the percentage and dollar value of planned subcontracting to various small business categories (SB, SDB, WOSB, HUBZone, ISBEE) for each contract year, including options. A pre-priced value of $1,000,000.00 is provided for calculation.
• Description of Supplies/Services: A section to detail the principal types of supplies and services to be subcontracted and the types of businesses that will supply them.
• Method Used to Develop Goals: Space to describe the methodology for setting subcontracting goals.
• Method to Identify Sources: Checkboxes for various methods used to identify potential subcontractors, including SAM.gov.
• Indirect Costs: Details on how indirect costs are handled in relation to subcontracting goals.
• Administration: Information on the individual responsible for administering the subcontracting plan.
• Equitable Opportunity to Compete: Outlines efforts to ensure fair competition for small businesses.
• Inclusion of FAR Clauses: Assurances regarding the inclusion of FAR clauses 52.219-8 and 52.219-9 in subcontracts.
• Cooperation in Studies and Reports: Agreement to cooperate with studies and submit required reports (ISR, SSR) via eSRS.
• Records Maintenance: Description of records to be maintained to demonstrate compliance.
• Assurances: Specific assurances related to good faith efforts, explanations for non-compliance, subcontractor communication, and timely payments.

This document is crucial for potential bidders as it details the subcontracting requirements and goals associated with the contract. Bidders must understand these requirements to ensure compliance if awarded the contract. It also highlights the government's emphasis on utilizing small businesses, which may influence a bidder's strategy for teaming or sourcing.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in California, specifically in the County of Fresno.

• Lists numerous occupational codes and titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• Provides the corresponding minimum hourly wage rate for each occupation.
• Indicates required fringe benefits, including Health & Welfare rates and provisions related to Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Includes notes on specific occupational groups (e.g., Computer Employees, Air Traffic Controllers) and hazardous pay differentials.
• Outlines requirements for vacation and holidays.
• Details the process for requesting authorization of additional classifications and wage rates (conformance process).

This wage determination is critical for bidders to understand the labor costs associated with performing services under a government contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to comply can result in penalties and back pay. It directly impacts the cost proposal and overall competitiveness of a bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for operations, maintenance, and repair activities for the Columbia Mowry O&M New facilities.

• Facilities: Includes Columbia Main Pumping Plant, Columbia Diversion Channel, Columbia Delivery Canal, structures on Columbia Canal, Columbia Re-lift Pump Plants A, B, C North and C South, and associated pipelines.

• Activities: Encompasses preventive maintenance (PM), inspections, corrective actions, emergency repairs, and non-emergency repairs.

• Components: Covers roads, fences, drainage channels, pumps, signs, gates, bridges, buildings, and all associated mechanical and electrical equipment.

• Additional Services: Includes weed and rodent abatement, minor construction, and other services to ensure a complete and usable system.

• Prioritization: Work is prioritized as Emergency Work (First Priority), items preventing normal operations (Second Priority), identified PM schedule items (Third Priority), and other PWS tasks (Fourth Priority).

• Emergency Response: Outside normal business hours, response time for emergency service calls shall not exceed four (4) hours. During normal business hours, response time shall not exceed two (2) hours.

• Quality Control: A Quality Control Plan (QCP) must be established and maintained, including inspection systems, deficiency prevention methods, documentation of inspections, and preventive maintenance schedules. A written work order status report is due by the 10th of each month.

• Quality Assurance: The COR will monitor performance using quality assurance procedures, including weekly meetings with the O&M manager during the first month, and periodic evaluations.

• The PWS covers operations, maintenance, and repair activities on the specified facilities.

• Administrative Support: Contractor must provide budget, finance, payroll, environmental quality, safety, personnel management, property management, supply management, maintenance management, and a quality assurance program.

• O&M Manager: A designated O&M manager and alternate are required, available within 2 hours of notice during normal business hours and 4 hours outside normal business hours.

• Personnel: Contractor personnel must present professional appearance, provide identification, and comply with all Federal and State laws regarding citizenship. Valid State driver's licenses are required for operating vehicles and heavy equipment.

• Contingency Plan: A contingency plan must be prepared and submitted for approval, outlining responses to natural disasters, hazardous spills, national emergencies, sabotage, or other unforeseen circumstances.

• Safety: Compliance with all applicable Federal, State, and local government safety and health standards is mandatory. A proposed safety program must be submitted 14 days after award.

• Hazardous Materials: Contractor must conform to all regulations regarding the use and disposal of hazardous materials and hazardous waste.

• Government-Furnished Equipment: A specific General Motors Truck with Boom is provided by the Government.

• Pest Management: Includes terrestrial weed control, aquatic pest control, rodent control, and insect/invertebrate control.

• Roads: Maintenance of both paved and unpaved roads, including pothole repair, crack sealing, and weed control.

• Electrical Maintenance: Includes maintenance of motors, switches, control panels, wiring, batteries, lighting systems, and ensuring cleanliness, dryness, and tightness of electrical apparatus.

• Water Operations: Operation of the distribution system to ensure water deliveries, including managing water orders, monitoring water quality, and regulating the system. Specific personnel requirements for Ditch Tenders are outlined.