S--EC - LMDT HVAC Maintenance

Amendment / Modification

This amendment (0001) to Solicitation 140R6026Q0065 aims to correct errors in the original SAM.gov Combined Synopsis/Solicitation posting. Key changes include:

• Site Visit Instructions: The previous site visit dates (March 12-19, 2026) have been removed. Prospective offerors can now schedule a site visit by contacting Plant Supervisor Jenelle Stefanic via email at JStefanic@usbr.gov no later than May 20, 2026. Participants will meet at the Leadville Water Treatment Plant.
• Solicitation Number Correction: All references to RFQ No. 140R6026Q0040 have been replaced with RFQ No. 140R6026Q0065.
• Deadline for Questions: The previously posted question deadline of March 20, 2026, has been extended. Questions must now be submitted to the Contracting Officer via email to jamahel_fayall@ios.doi.gov no later than 3:00 PM Mountain Time on May 21, 2026.

• Site Visit Instructions

• Solicitation Number references

• Deadline for Questions

• The deadline for submitting questions has been extended to May 21, 2026.

• The site visit scheduling process has been updated, with a new deadline of May 20, 2026, for scheduling.

• All other terms, conditions, attachments, and requirements of RFQ 140R6026Q0065 remain unchanged. The period of performance is from 08/01/2026 to 07/31/2027.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for HVAC Preventive and Corrective Maintenance services for the U.S. Department of the Interior, Bureau of Reclamation at the Leadville Water Treatment Plant in Leadville, CO. The government intends to award a single Firm-Fixed-Price (FFP) contract.

• Monthly and quarterly HVAC Preventive Maintenance (PM) services.

• Periodic repairs or service calls for Corrective Maintenance (CM) in response to unexpected outages.

• Furnishing all labor, materials, transportation, supplies, equipment, and supervision.

• Developing and maintaining a detailed maintenance schedule in coordination with Reclamation.

• Adhering to scheduled maintenance intervals and timely corrective actions.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance:

  • Base Period: August 1, 2026 – July 31, 2027
  • Option Year 1: August 1, 2027 – July 31, 2028
  • Option Year 2: August 1, 2028 – July 31, 2029
  • Option Year 3: August 1, 2029 – July 31, 2030
  • Option Year 4: August 1, 2030 – July 31, 2031
  • Extension Option: Up to 6 months (52.217-08)

• Place of Performance: Leadville Water Treatment Plant, 749 Highway 91, Leadville, CO.

• Estimated Value: Not explicitly stated, but NAICS code 561210 applies with a small business size standard of $47 Million.

• Closing Date: May 25, 2026, 2:00 PM MDT.

• Submission Method: Email to jamahel_fayall@ios.doi.gov.

• Quote Format: Two volumes - Technical Submission (Technical Approach, Key Personnel and Staffing Plan, Past Experience) and Price Submission.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability Factors: Technical Approach, Key Personnel and Staffing Plan, Past Experience.

• Price Evaluation: Completeness of all CLINs and Reasonableness.

• Quote Validity: 60 calendar days after solicitation close.

• Site Visit: Highly encouraged, schedule with Jenelle Stefanic (JStefanic@usbr.gov) by May 20, 2026.

• Technical Questions Deadline: May 21, 2026, 3:00 PM MT to jamahel_fayall@ios.doi.gov.

• Not Set-Aside for Small Business concerns.

• NAICS Code: 561210

• Small Business Size Standard: $47 Million.

• This solicitation incorporates clauses by reference. Full text is available upon request or via provided links.

• Electronic invoicing via the Invoice Processing Platform (IPP) is required.

• Attachments include PWS - Finalized LV HVAC Maintenance and Lake County WD 2015-5439.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Heating Ventilation and Air Conditioning (HVAC) Maintenance services for the Leadville Water Treatment Plant. The objective is to maintain the building's HVAC system to ensure overall indoor air quality, equipment reliability, operational efficiency, and employee comfort.

• Preventative Maintenance (PM): Monthly and quarterly services including inspections, cleaning, lubrication, filter replacement, and calibration of HVAC systems.

• Corrective Maintenance (CM): Response to unexpected outages or equipment failures to troubleshoot, diagnose, and perform repairs to restore proper operation.

• Specific Equipment Covered:

  • Main Plant Furnace (Trane M-series)
  • Office/Lab/Control Room Heat Pump (Daikin VRVIII-S)
  • Chemical Storage Bay Radiant Tube Heater (Schwank STW-155-60-AN)

• Monthly/Quarterly Services: No more than 3 tasks per year requiring re-work.

• Corrective Maintenance: No more than 1 task per year requiring re-work.

• Performance will be monitored through review of trip reports and customer feedback.

• Period of Performance: One base period from August 1, 2026, through July 31, 2027, with four (4) twelve-month option periods.

• Work Hours: Monday through Friday, 7:00 a.m. to 5:00 p.m. local time, excluding Federal holidays. Work outside these hours requires prior written authorization.

• Location: Leadville Water Treatment Plant, Leadville, Colorado.

• Personnel: HVAC Technicians must be licensed in Colorado and possess EPA Section 608 Universal Certification.

• Safety: Compliance with OSHA, Reclamation Safety and Health (RSHS) standards, and site-specific emergency action plan.

• Environmental: Compliance with federal, state, and local environmental laws. Use of biobased products is required where possible.

• Submittals: Required submittals include insurance certificates, employee lists, vehicle/equipment lists, chemical safety data sheets, biobased product lists, quality control plan, work plan, and emergency action plan.

• Reporting: Contractor must provide a site-specific written work plan and report any accidents or unsafe conditions.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5439, Revision No. 29) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific areas of Colorado (Eagle, Garfield, Lake, Moffat, Pitkin, Rio Blanco, and Routt counties).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and their applicability.
• Details Health & Welfare benefits, Vacation, and Holiday provisions.
• Provides specific information regarding Computer Employees, Hazardous Pay Differentials, and Uniform Allowances.
• Outlines the Conformance Process for unlisted classifications.

This document is critical for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act in the specified geographic areas. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. It directly impacts the cost proposal and overall feasibility of bidding on opportunities requiring these labor categories.