S--MN-FERGUS FALLS WMD-JANITORIAL SERVICES

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the U.S. Fish and Wildlife Service (USFWS) Fergus Falls Wetland Management District (FF WMD) Headquarters, ensuring the facility is maintained and cleaned to present a clean, neat, and professional appearance.

• Full range of cleaning duties on a weekly and monthly basis, as detailed in the PWS and an attached addendum.

• Services include cleaning of office buildings, approximately 12,332 sq ft over two levels.

• Specific areas include entrances/stairways, drinking fountains, office areas (reception, cubicles, general work/file/storage), conference rooms, kitchen break areas, break rooms, and restrooms.

• Includes sweeping of approximately 4,100 sq ft of unfinished cement floor rooms monthly.

• Service provider is responsible for turning off lights, locking doors, and setting the building alarm upon vacating.

• Performance objectives are tied to mission essential items.

• Key performance indicators include ensuring all tasks are performed at the required frequency and that all buildings are fully secured upon completion of work.

• A maximum of one discrepancy is allowed per Quality Assurance Evaluator (QAE) monthly surveillance for task frequency.

• Zero discrepancies are allowed for building security.

• Location: 18965 County Highway 82, Fergus Falls, MN 56537-7726.

• Base Contract Period: April 1, 2026 - March 31, 2027.

• Option Years: Four additional option years, extending through March 31, 2031.

• Cleaning services are to be performed outside of normal office hours (7:00 am - 3:30 pm, Central Standard Time, Monday-Friday), except when otherwise scheduled or approved. Alternate schedules may be required during December-March due to weather.

• Bidders must be established businesses specializing in professional cleaning of commercial and government facilities.

• Service provider is responsible for hiring, training, and supervision of personnel.

• Service provider must furnish all necessary equipment, tools, materials, vehicles, and cleaning supplies.

• Compliance with federal, state, and local laws and regulations, including OSHA and NFPA, is required.

• Must comply with Executive Orders related to Green Cleaning and utilize biobased products where possible.

• Background security checks and DOI Access Cards are required for employees accessing the facility unsupervised. The government will pay for a maximum of two employees' background checks.

• Service provider must report any lost or stolen government property immediately.

• Bidders are highly encouraged to schedule a site visit.

• Pricing must be provided per month for the base year and each option year.

Amendment / Modification

This amendment (0002) revises the Statement of Work (SOW) and requests revised quotations to better align the requirement with current program needs. Specifically, the RFQ has been revised to remove the Visitor Service Building cleaning requirement. All vendors are requested to submit revised quotations based on this change; previously submitted quotations will not be evaluated. Revised quotations shall focus only on the HQ building and be submitted according to the original RFQ instructions.

• Statement of Work (SOW)

• Scope of Work (removal of Visitor Service Building cleaning)

• The deadline for receipt of revised quotations is extended to April 7, 2026, at 5:00 PM ET.

• Previously submitted quotations will not be evaluated.

• Revised quotations must be submitted in accordance with the original RFQ instructions, focusing only on the HQ building.

Amendment / Modification

This amendment (0001) adds cleaning checklists to the solicitation for the janitorial services requirement.

• The "Supplies/Services" section has been updated to include "Amd 001: Addition of Cleaning Checklists."

• The amendment does not appear to change the proposal submission deadline or evaluation factors, but it adds specific work details to the SOW.

• This amendment pertains to Solicitation Number 140FS22600061.

• The solicitation is for janitorial services for two buildings at the Fergus Falls Wetland Management District.

• It is a 100% Total Small Business Set-Aside, Firm-Fixed Price Contract.

• The period of performance is a Base Period of 12 months with up to four option years.

• A site visit is highly recommended and was available on March 9th, 11th, 12th, and 13th, 2026.

• Quotes and questions are due by March 17, 2026, at 5:00 PM EST.

• Evaluation is based on Best Value, considering technical capabilities, competitive pricing, optional site visit, and past performance.

• Vendors must identify subcontractors or provide a statement confirming all services will be performed by the vendor.

• Required information for quotes includes firm name, subcontractor details (if applicable), UEI, point of contact, phone, and email.

• The Period of Performance is 04/01/2026 to 03/31/2031.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services for two buildings at the Fergus Falls Wetland Management District in Fergus Falls, Minnesota. The government is seeking a single responsible vendor to provide these services.

• Janitorial services for two buildings: HQ facility (18965 County Highway 82) and Visitor Service Building (602 State Highway 210 E).

• Services to be performed in accordance with the Statement of Work (SOW) and Department of Labor Wage Determination 2015-4955, revision 30.

• Contractor personnel must complete a criminal background check and receive written clearance prior to performing on-site services.

• Vendors must identify any proposed subcontractors.

• Contract Type: Firm-Fixed Price.

• Set-Aside: 100% Total Small Business Set-Aside.

• Period of Performance: Base Period of 12 months, with up to four (4) option years. The total duration, including options, shall not exceed 5 years and 6 months.

• Proposal Submission: Quotes must be submitted via email to khalilah_brown@fws.gov by March 17, 2026, at 5:00 PM EST.

• Evaluation Criteria: Best Value. Evaluation will be based on technical capabilities, competitive pricing, optional site visit, and positive past performance history.

• Site Visit: Highly recommended for offerors to understand the scope of work and facility conditions.

• This acquisition is a 100% Total Small Business Set-Aside.

• An excel spreadsheet "B12 Tabulation Pricing Worksheet" is required for quote submission, with a breakdown for both buildings.

• Offerors may also include total pricing on company letterhead.

Form / Attachment / Pricing Sheet

This document provides floor plans for the Prairie Wetlands Learning Center, detailing the layout of the Main Floor and Lower Level. It includes room names, square footage, and task color-coding.

• Main Floor: Includes Exhibit Hall, Deck Area, Stairway, Vestibule, Mezzanine, Recpt, Store, Offices, Conf Room, Storage, and Restrooms.
• Lower Level: Includes Link Corridor, Stairway, Lounge, Offices, Classrooms, Mechanical, Receiving, Storage, Kitchen, and Dining Hall.
• Task Color Coding:
  • Yellow: Weekly Tasks
  • Orange: Bi-Monthly Tasks
  • Blue: Monthly Tasks

These floor plans are crucial for bidders to understand the physical layout of the facility where services may be required. They provide context for the scope of work, potential access points, and spatial considerations for any cleaning or maintenance tasks, particularly as indicated by the task color-coding system.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the U.S. Fish and Wildlife Service (USFWS) at the Fergus Falls Wetland Management District (FF WMD) Headquarters and the Prairie Wetlands Learning Center, ensuring a clean, neat, and professional appearance.

• Perform a full range of cleaning duties on a weekly and monthly basis.

• Services include cleaning of office buildings, restrooms, kitchen areas, conference rooms, and other specified areas.

• Specific tasks include sweeping, cleaning restrooms, emptying trash, and maintaining general cleanliness.

• The work will be performed at two locations:

  • HQ Facility (18965 County Highway 82, Fergus Falls, MN): Approx. 12,332 sq ft, two levels.
  • Visitor Service Building (602 State Highway 210 E, Fergus Falls, MN): Approx. 5,360 sq ft, two levels.

• Performance is based on objectives related to mission-essential items.

• Key performance measures include ensuring all tasks are performed at the required frequency with no more than one discrepancy noted per month.

• All buildings must be fully secured upon completion of work, with zero discrepancies noted.

• Base contract period: April 1, 2026 - March 31, 2027.

• Four option years to follow, extending through March 31, 2031.

• Locations: Fergus Falls Wetland Management District Headquarters and Prairie Wetlands Learning Center in Fergus Falls, MN.

• Service provider must be a business specializing in professional cleaning.

• Personnel require background checks and DOI Access Cards for unsupervised access.

• The contractor must comply with federal, state, and local laws, including OSHA and NFPA regulations.

• Must comply with Executive Orders regarding green cleaning and utilize biobased products where possible.

• Government will furnish some supplies (e.g., soap, toilet paper, trash bags).

• Bidders are encouraged to schedule a site visit.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-4955, Revision 30) for the Service Contract Act, applicable to Otter Tail County, Minnesota, and surrounding areas. It lists prevailing wage rates and fringe benefits required for various occupational classifications.

• Geographic Scope: Minnesota Counties of Becker, Beltrami, Cass, Clearwater, Crow Wing, Hubbard, Kittson, Lake of The Woods, Mahnomen, Marshall, Norman, Otter Tail, Pennington, Red Lake, Roseau, Wadena, and Wilkin.
• Applicability: This wage determination sets the minimum wage rates and fringe benefits that must be paid to employees performing work on service contracts covered by the Service Contract Act within the specified geographic area.
• Occupational Classifications: The document provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Mechanic, Cleaner, Electrician, Nurse, Technician) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: In addition to wages, the determination outlines required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and specific provisions for paid sick leave under Executive Order 13706 ($5.09/hour or $203.60/week).
• Additional Benefits: Paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and twelve paid holidays per year are also mandated.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining specific requirements and wage adjustments for contracts awarded on or after certain dates.
• Conformance Process: Information is provided on how to request authorization for additional classifications and wage rates if a required occupation is not listed in the determination.

This document is critical for any bidder on a federal service contract within the specified Minnesota counties. It establishes the baseline labor costs that must be factored into proposals to ensure compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet that vendors must complete. It requires a breakdown of costs per year and per location.

• Base Year and Option Years (OY 1-4): Columns for cost breakdown over the contract period.
• Locations: Specific facilities are listed, including:
  • HQ facility (18965 County Highway 82) - includes main space and a monthly additional space.
  • Visitor Service Building (602 State Highway 210 E).
• Instructions: Vendors must complete breakdown costs per year, per location.

This worksheet is critical for bidders to detail their proposed pricing for the opportunity. Accurate completion is required for proposal submission and will likely be a key factor in evaluation.