S201--Exterior Window, High Interior Windows, and Screen Cleaning Services - SAVAHCS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Southern Arizona VA Health Care System (SAVAHCS) in Tucson, AZ, is soliciting proposals for Exterior Window, High Interior Windows, and Screen Cleaning Services. This is a Firm Fixed-Price Requirements Contract set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract includes a base year and one four-year option, with an adjusted period of performance from May 1, 2026, to April 30, 2031. Proposals are due by March 25, 2026, at 15:00 MST.
Scope of Work
The contractor will provide comprehensive cleaning services for exterior windows, high interior windows, and screens at SAVAHCS. This includes cleaning window/glass surfaces, screens, frames, sills, sashes, horizontal ledges, and building entrance/exit doors. Services are required twice annually. Notably, Buildings 28 (C.T. Scanner) and 29 (M.R.I.) have been removed from the scope. The contractor must supply all labor, supervision, tools, supplies, equipment, and materials. Personnel must be trained, qualified, and wear distinctive uniforms and identification. Work hours are between 8:00 am and 4:30 pm, and PIV-I badges will be required for on-site personnel. Special access will be needed for specific areas like the lock-down area of Building 60 and high interior windows of Building 95. No fall protection anchors, high-rise buildings, or skylights requiring cleaning are involved. Adherence to VA safety protocols, including Pre-Construction Risk Assessment (PCRA), Infection Control Risk Assessment (ICRA), Interim Life Safety Measure (ILSM) checklist, and Safety Data Sheets (SDS) for chemicals, is mandatory.
Contract Details
- Contract Type: Firm Fixed-Price Requirements Contract
- Period of Performance: May 1, 2026 – April 30, 2031 (Base year + 1 four-year option)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 561720 (Janitorial Services), Size Standard: $22 Million
- Estimated Award Date: May 1, 2026
Submission & Evaluation
- Offer Due Date: March 25, 2026, at 15:00 MST
- Submission Instructions: Offers must be submitted electronically to Mirna.GastelumRomero@va.gov. Submissions must be clearly labeled with contractor information, solicitation number, and point of contact. Required documents include a cover letter, completed SF1449, and two separate files: one for General Information and Price/Cost Schedule, and another for Special Standards of Responsibility.
- Evaluation Factors: Award will be made to the responsible offeror whose proposal is most advantageous to the Government, with price being the sole evaluation factor, provided it is reasonable and within available funding. Special standards of responsibility include specialized experience in cleaning services, ability to reach four-story buildings, and two years of verifiable experience with large facilities.
- Questions: No further questions are being accepted.
Eligibility & Notes
Offerors must be registered in the System for Award Management (SAM) and the VA's financial system (10091 webform). SDVOSB respondents must be VetCert certified by the SBA and comply with limitations on subcontracting. A site visit was conducted, but attendance is not required for offer submission.