S202--Sources Sought Notice Fire Suppression & Emergency Response Services Department of Veterans Affairs Minneapolis Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Minneapolis Medical Center, is issuing a Sources Sought Notice for Fire Suppression & Emergency Response Services. This is for market research purposes to identify capable vendors for 24/7 services at the Minneapolis VAMC campus and Fort Snelling. Responses are due by May 15, 2026.
Scope of Work
The contractor will provide all management, supervision, labor, materials, and equipment for comprehensive fire suppression and emergency services. This includes:
- Fire Suppression: Responding to fire alarms, conducting annual building inspections, developing pre-fire plans, and performing salvage/overhaul operations. Services must adhere to NFPA, IFC, OSHA, and Minnesota state standards. A minimum of four (4) NFPA-certified firefighters and two (2) NFPA 1901 compliant fire pumper apparatus (one available 24/7) are required. Response time must be within 8 minutes or per NFPA 1710.
- Hazardous Material (HazMat) Response: 24/7 response to hazardous substance releases, complying with OSHA 29 CFR 1910.120 and NFPA 472. The HazMat team must include personnel trained to technician, specialist, and on-scene incident commander levels.
- Confined Space Rescue: Providing rescue services and annual training as required by OSHA.
- Other Emergencies: Responding to elevator entrapments.
- Operational Requirements: Maintaining mutual aid agreements with at least two municipal fire departments, possessing an Insurance Services Organization (ISO) rating of at least 3, and implementing a comprehensive quality control program.
Contract & Timeline
- Type: Sources Sought / Market Research (No award from this announcement)
- Set-Aside: Not applicable for this Sources Sought. Potential future set-asides for Veteran-Owned Small Businesses (VAAR 852.219-75) or Small Businesses (FAR 52.219-14) are noted.
- Response Due: May 15, 2026, 17:00 Central Time
- Published: April 29, 2026
- Place of Performance: Minneapolis VA Medical Center, Minneapolis, MN.
Submission Requirements
Interested vendors must submit their contact and organization information, along with a descriptive proof of capability, via email to the Contracting Officer. Responses must also address specific questions regarding:
- Socio-economic category.
- Ability to order services against existing government contracts (e.g., FSS, GSA).
- Subcontracting plans, including percentage and tasks. Only emailed responses will be considered.
Additional Notes
This notice is for market research only to determine industry capabilities and inform the acquisition strategy. The VA will provide a fire alarm system central monitoring station and hazardous materials inventory.