S205--Trash Collection

Other / Unclassified

This document provides instructions for attending a site visit related to an upcoming solicitation. It clarifies that questions will not be answered during the site visit itself and must be submitted according to the solicitation's instructions. It details the date, time, and location for the site visit, including the specific meeting point and time to arrive.

This document is crucial for potential bidders to understand the logistics of the mandatory or optional site visit. It provides essential information on:

• Date and Time: April 3, 2026, starting at 9:00 AM.
• Location: Salisbury VAMC, 1606 Brenner Ave, Salisbury, NC 28144.
• Meeting Point: Building Number 17 Warehouse.
• Arrival Time: No later than 10 minutes prior to the start time.
• Points of Contact: Jay Wallace for site directions on the day of the visit, and Kamilah Nye for questions unrelated to the site visit but pertaining to the solicitation.

Amendment / Modification

• The response due date for solicitation 36C24626Q0421 has been extended to April 10, 2026, 3:00 PM EDT.

• Questions and Answers (Q&A) have been provided.

• A site visit has been added.

• Solicitation 36C24626Q0421

• Response due date

• Added Q&A section

• Added site visit information

• The deadline for submitting offers has been extended to April 10, 2026, 3:00 PM EDT.

• Bidders should review the provided Q&A for clarifications.

• Bidders should note the addition of a site visit.

Form / Attachment / Pricing Sheet

This document, "VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)", is a required certification for offerors. It outlines the limitations on subcontracting that will apply to the resultant contract and requires the offeror to certify their compliance.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may result in criminal, civil, or administrative penalties.
• Compliance Verification: The offeror agrees to cooperate with the VA and provide documents to demonstrate compliance with subcontracting limitations.
• Required Fill-in: The certification section must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This is a mandatory document that must be completed and submitted with an offer. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand the specific subcontracting limitations applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies with these requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

• Applicable Area: North Carolina Counties of Cabarrus, Gaston, Iredell, Lincoln, Mecklenburg, Rowan, Union; South Carolina Counties of Lancaster, York.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Customer Service Representative, Electrician, Nurse, Computer Programmer) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific details provided later in the document.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining specific requirements and minimum rates for 2025.
• Benefits: Details Health & Welfare benefits ($5.55/hour) and specific EO 13706 benefits ($5.09/hour).
• Vacation and Holidays: Outlines paid vacation accrual based on years of service and a minimum of eleven paid holidays per year.
• Hazardous Pay: Describes differentials for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Specifies requirements for providing or reimbursing uniform costs and maintenance.
• Conformance Process: Explains the process for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages meet or exceed these minimums for all listed occupations and any necessary conformed classifications.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the "TRASH WASTE REMOVAL SERVICES" contract at VAMC Salisbury, North Carolina. It outlines the systematic method the Government will use to evaluate contractor performance.

• Monitoring Scope: Details what will be monitored, how monitoring will occur, who will conduct it, and how efforts/results will be documented.
• Government Roles: Defines responsibilities for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Performance Standards: Lists specific performance objectives (e.g., adherence to SOW sections for collection, disposal, maintenance, cleaning, equipment, safety) with Acceptable Quality Levels (AQL) of 95% for each.
• Incentives/Disincentives: Outlines how favorable performance will be incentivized and how unfavorable performance will be addressed through Contract Discrepancy Reports (CDRs), potential invoice reductions (5% for two or more CDRs), and possible contract termination.
• Surveillance Methods: Describes methods like direct observation, periodic inspection, user complaints, and random sampling.
• Ratings: Defines positive, neutral, and negative outcomes based on the number of incidents of not meeting performance standards.
• Documentation: Explains how acceptable and unacceptable performance will be documented, including the process for issuing and responding to CDRs.

This QASP is crucial for bidders as it defines the performance standards and evaluation criteria that will be used to assess their work under the contract. Understanding these requirements, acceptable quality levels, and the consequences of non-compliance is essential for developing a compliant and successful proposal and for managing contract performance.

Solicitation / RFP / RFQ

This solicitation is for trash collection and garbage removal services at the Salisbury VA Medical Center. The contract will be a Firm-Fixed-Price, Requirements contract.

• Provide service for miscellaneous trash and garbage collection and removal.

• Compliance with all current County or municipal, state, and federal laws, regulations, and guidelines for waste collection, removal, transportation, and disposal.

• Furnish a detailed description and procedural manual of the methodology for transport, treatment, and disposal of Solid Waste, including all applicable permits and licenses.

• Maintain containers and collection areas, ensuring they are free of refuse and debris.

• Off-site disposal of all solid waste at a licensed site selected by the contractor.

• Provide containers on an as-required basis.

• Comply with Federal/California OSHA Bloodborne Pathogens Standard.

• Comply with W. G. Hefner Medical Center VA Directive 1192 requirements for Flu Shots (either flu shot or mask required).

• Obtain and wear a Personal Identification Verification (PIV) Badge.

• Period of Performance: Base Year (May 11, 2026 - May 10, 2027) with four (4) Option Years extending through May 10, 2031.

• NAICS Code: 562111 - Solid Waste Collection

• Size Standard: $47 Million

• Offer Due Date: April 8, 2026, 15:00 EDT.

• Submission: Quotes assembled by Section (A - Offer Form, B - Pricing, C - Technical/Management Approach).

• Evaluation: Best value determination based on technical capabilities and price. Quotes must reflect a clear understanding of requirements.

• Technical Volume Limit: 25 pages (excluding specific sections).

• Technical Questions Due: March 31, 2026.

• This acquisition is a total set-aside for Verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be VIP-listed SDVOSBs at the time of offer and award.

• Offerors must be registered and current in the System for Award Management (SAM).

• Amendments will be posted on SAM.gov and are the responsibility of the offeror to obtain and acknowledge.

• Failure to submit a complete quote or acknowledge amendments may result in rejection.

Solicitation / RFP / RFQ

This is a combined synopsis for Trash Collection services for the Salisbury VA Medical Center (VAMC). The solicitation is being issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside on the open market.

• Trash Collection services for the Salisbury VA Medical Center.

• The Quality Assurance Surveillance Plan (QASP) is attached as Attachment A.

• Not explicitly stated in this synopsis, but related documents may contain details.

• Response Date/Time: April 8, 2026, 15:00 Eastern Time, New York, USA.

• All correspondence and responses must be via email to kamilah.nye@va.gov.

• Telephone requests for information or questions will NOT be accepted.

• Offerors are responsible for downloading all documents, including amendments, from the sam.gov website.

• Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Applicable NAICS Code: 562111 with a size standard of $47 Million.

• The contracting office is located at Hampton, VA 23667.

• The Place of Performance is Salisbury VA Medical Center, Salisbury NC 28144, USA.

• Attached documents include: QASP, Wage Determination (WD 2015-4423 Rev. 32), and VA Notice of Limitations on Subcontracting (VAAR 852.219-75).