S205--Waste, Solid, and Recycling | Southern Ohio VA Medical Centers | Chillicothe, Cincinnati, Columbus, and Dayton VA Medical Facilities

Amendment / Modification

• Period of Performance Update: The estimated period of performance has been changed to June 1, 2026 – May 31, 2027. Any previous references to a 4/1 start date should now be 6/1, and any references to a 3/31 end date should now be 5/31.

• Price-Cost Schedule Update: A revised "Price-Cost_Schedule – 26Q0297 – v2" document is attached. All offerors must use this updated version for submitting their price quotes.

• Clarification of Price-Cost Schedule: The document clarifies the four (4) separate CLINs for each facility per period of performance:

  • Tonnage estimates for anticipated solid waste or recycling.
  • Monthly rental fees for equipment.
  • Fully burdened price per haul for recurring pickups.
  • Fully burdened price for on-call/emergent pickups outside the scope of recurring pickups.

• Solicitation Deadline Extension: The response deadline has been extended to April 3, 2026, at 1:30 PM EST.

• Period of Performance

• Price-Cost Schedule (v2 is now the required version)

• Solicitation Response Date/Time

• Offerors must use the "Price-Cost_Schedule – 26Q0297 – v2" for their quotes.

• The submission deadline is now April 3, 2026, at 1:30 PM EST.

• All responses must be emailed to Joshua.Kovar@VA.gov.

Form / Attachment / Pricing Sheet

This document is a pricing sheet that outlines the cost breakdown for Solid Waste Disposal and Recycling Services across various VA Medical Centers and their respective contract periods (Base, Option 1, Option 2, Option 3, Option 4). It provides detailed line items for services such as disposal, recycling, container rental, haul fees, and on-call/emergent pickup fees.

• Locations Served: Chillicothe VA Medical Center, Chalmers P. Wylie VA Ambulatory Care Center (Columbus, OH), Cincinnati VA Medical Center, and Dayton VA Medical Center.
• Contract Periods: Base (2026-2027), Option 1 (2027-2028), Option 2 (2028-2029), Option 3 (2029-2030), and Option 4 (2030-2031).
• Service Categories: Includes Solid Waste Disposal, Recycling Services, Container Rental Fees, Haul Fees (Pickup Fees), and On Call/Emergent Pickup Fees.
• Pricing Structure: Details Contract Line Item Numbers (CLINs) and Sub-Line Item Numbers (SLINs) with estimated quantities, units, unit prices, and extended prices.
• Instructions: Offerors are instructed to enter pricing only in Column J of the 'Price Quote Tab'. Formulas are provided for calculating SLIN and CLIN pricing. All line items must be priced, with $0.00 entered for no-charge items. Failure to price all items will result in an incomplete and ineligible submission.

This document is critical for bidders as it details the specific services required, the locations they will be performed, and the structure for submitting pricing. Bidders must carefully review each line item, understand the service descriptions, and provide accurate pricing in the specified format. The "INSTRUCTIONS (START HERE)" sheet provides essential guidance on how to complete the pricing sheet correctly. The "TOTALS - TCV & NPV" sheet provides a summary of the total contract value and net present value for each station and option period, which can help bidders understand the overall scope and potential value of the contract.

Solicitation / RFP / RFQ

This document serves as a clarification and extension for Solicitation Number 36C25026Q0297, related to Waste, Solid, and Recycling services for Southern Ohio VA Medical Centers (Chillicothe, Cincinnati, Columbus, and Dayton VA Medical Facilities).

This document does not detail specific requirements or deliverables beyond clarifying the nature of the solicitation.

Not specified in this document.

• Response Deadline Extension: The deadline for responses has been extended to March 11, 2026, at 1:30 PM Eastern Time, New York, USA.

• Submission Method: All responses must be emailed to Joshua.Kovar@VA.gov prior to the deadline.

• Unrestricted Solicitation: This solicitation is unrestricted, meaning both large and small businesses are eligible to submit responses or quotes.

• Contact: All questions should be emailed to the Contracting Officer, Josh Kovar, at Joshua.Kovar@VA.gov.

• NAICS Code: 562111

• Product Service Code: S205

• Contracting Office: Network Contracting Office (NCO 10), Kettering, OH 45409-1337.

Solicitation

This solicitation is for commercial items, prepared in accordance with FAR subpart 12.6, for solid waste, recycling, and trash collection services for multiple Department of Veterans Affairs (VA) Medical Centers and associated facilities in Southern Ohio. The procurement is for Full and Open Competition.

• Provision of all personnel, equipment, tools, materials, vehicles, supervision, licenses, and permits for refuse removal.

• Compliance with all local, state, and federal regulations, including landfill fees and permits.

• Services include collection, disposal, and recycling of solid waste, comingled recyclables, and old corrugated cardboard (OCC).

• Specific requirements for container maintenance, cleaning, and emergency services.

• Adherence to safety (OSHA) and environmental (EPA) compliance standards.

• Contract Type: Indefinite Delivery-Indefinite Quantity (IDIQ)

• Period of Performance: Base Period (04/01/2026 – 03/31/2027) with four (4) Option Years (through 03/31/2031).

• Guaranteed Minimum: $40,000.00 (expended in the initial fiscal year).

• Maximum Contract Value: $3,250,000.00 (inclusive of base and options).

• Response Date/Time: March 4, 2026, 13:30 Eastern Time.

• Quotes must be submitted via email to Joshua.Kovar@VA.gov.

• Submission requires separate files for Administrative, Technical, and Pricing (Excel format).

• Evaluation factors include Administrative, Technical, Past Performance, Price, and Veterans Involvement.

• Past performance will be evaluated based on CPARS ratings for PSC S205 engagements within the last 4 years.

• Price will be evaluated based on Total Contract Value (TCV) and Net Present Value (NPV).

• NAICS Code: 562111 (Solid Waste Collection) with a size standard of $47.0 Million.

• This solicitation is NOT SET ASIDE – Full and Open Competition.

• Service Contract Labor Standards apply; Wage Determinations are provided.

• A detailed breakdown of services, locations, schedules, and estimated tonnages is provided for Chillicothe, Cincinnati, Columbus, and Dayton VA facilities.

• Offerors are strongly encouraged to conduct site visits.

• All questions must be submitted via email by February 25, 2026.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by the Department of Veterans Affairs (VA) to gather feedback on a contractor's performance for a specific project. It is intended to help the government assess past performance risk for future solicitations.

• Contractor/Offeror Information: Fields for offeror name, address, DUNS number, contact details.
• General Work Information: Details on how the work was performed (e.g., offering entity, predecessor companies) and the percentage of work performed by key personnel.
• Contract Information: Contract number, agency, contract type, title, location, award and completion dates, original and final contract prices.
• Reference Information: Contact details for the past performance reference, Contracting Officer (CO), and Resident Engineer/Technical Representative.
• Project Description: Type of work, and whether key personnel were assigned to the solicitation project.
• Detailed Description of Work Performed: A section for a narrative description of the work.
• Explanation of Relevancy to Solicitation Requirements: A section to explain how the past project relates to current solicitation needs.
• Rating Definitions: Definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable).
• Evaluation Criteria: Sections for rating performance in Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
• Summary: A question on whether the firm would be hired again, with a comments section for strengths, weaknesses, deficiencies, or other remarks.

This form is used by a previous contracting officer or reference to evaluate a bidder's past performance. Bidders should be aware that this questionnaire will be used to assess their performance history. The detailed sections cover various aspects of contract performance, including quality, schedule, cost, management, and customer satisfaction, which are critical factors in past performance evaluations.

Form / Attachment / Pricing Sheet

This document, "APPENDIX B - VENDOR ACKNOWLEDGMENT AND CONCURRENCE TABLE," is a mandatory form for vendors to complete as part of the solicitation process. It serves to confirm the vendor's receipt and understanding of the original solicitation and any subsequent amendments.

• Document: A table listing the Original Solicitation and any Amendments (1, 2, 3, etc.).
• Dated: Field to record the date of each document.
• Concurrence (Yes/No): Vendor must indicate agreement with the terms and conditions.
• Authorized Signature: Space for the vendor's authorized representative to sign.
• Date: Date of signature.
• All Terms and Conditions: A final section for overall acknowledgment.
• Solicitation No: Field to enter the specific solicitation number.
• Company Name, SAM UEI, Point of Contact: Fields for vendor identification.
• Signature and Date: Final signature block for the vendor.

Vendors are required to complete and submit this table to acknowledge receipt and concurrence with all solicitation terms, conditions, and amendments. Failure to do so may result in proposal rejection. Any exceptions or deviations must be clearly stated in the quote. This form is critical for ensuring compliance and proper submission of a proposal.

Form / Attachment / Pricing Sheet

This document provides the detailed pricing schedule for the Solid Waste Disposal and Recycling Services opportunity. Offerors are instructed to enter their pricing information in Column J of the 'Price Quote Tab'. The document outlines how CLIN (Contract Line Item Number) and SLIN (Sub-Line Item Number) pricing is derived and aggregated.

• Instructions: Offerors must enter pricing only in Column J. Column K (NSP - Not Separately Priced) and other cells are not editable. Pricing is required for all periods of performance and all CLINs/SLINs. If an item is provided at no charge, enter $0.00. Failure to price all items will result in an incomplete and ineligible submission.
• Pricing Structure: SLIN pricing is calculated as K3 = G3 * J3. CLIN pricing is the sum of its SLINs (e.g., K2 = K3 + K4). Totals for each station and period of performance are aggregated in specific cells.
• Line Items: The schedule details various services including Solid Waste Disposal, Recycling Services, Container Rental Fees, Haul Fees, and On-Call/Emergent Pickup Fees across multiple VA Medical Centers (Chillicothe, Cincinnati, Columbus, Dayton) and their associated facilities.
• Periods of Performance: Pricing is detailed for the Base Period (2026-04-01 to 2027-03-31) and multiple option periods (Option 1: 2027-04-01 to 2028-03-31, Option 2: 2028-04-01 to 2029-03-31, Option 3: 2029-04-01 to 2030-03-31, Option 4: 2030-04-01 to 2031-03-31).

This pricing sheet is critical for bidders to understand the cost structure and to accurately prepare their proposals. It details the specific services, quantities, and locations for which pricing must be submitted, directly impacting the overall bid and evaluation. Offerors must ensure all line items are priced according to the instructions to avoid disqualification.