S207--FY26 SERVICES (BASE+4) Integrated Pest Management New Requirement (VA-26-00045264)

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4187, Revision No. 34) that establishes minimum wage rates and fringe benefits for various occupations. It is relevant for contractors performing work under the Service Contract Act in specific areas of New York State.

• Lists numerous occupations with corresponding wage rates and, where applicable, footnotes indicating specific conditions or requirements.
• Includes general notes on Health & Welfare benefits, Vacation, Holidays, Hazardous Pay Differentials, and Uniform Allowances.
• Provides information on Executive Orders related to paid sick leave (EO 13706) and minimum wage rates (EO 13658).
• Details the conformance process for unlisted occupations.

Bidders must use this wage determination to ensure they are offering compliant wages and benefits to their employees for any work performed under the Service Contract Act. It is crucial for accurately calculating labor costs and ensuring compliance with federal regulations. The document specifies minimum rates for a wide range of job classifications, which directly impacts the financial aspects of bidding on covered contracts.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Integrated Rodent and Pest Management (IPM) services for the VA New York Harbor Healthcare System. The goal is to procure comprehensive pest control services to protect the health and welfare of patients, employees, and visitors.

• Provide Integrated Rodent and Pest Management (IPM) services across multiple VA NYHHCS locations (Manhattan Campus, Brooklyn Campus, St. Albans Community Living Center).

• Services include inspection, identification of issues, treatment (chemical and non-chemical), and follow-up.

• Specific pest controls required for anthropods, flying insects, predatory pests, stored product pests, rodents, birds, vertebrate pests, lawn/turf pests, shade tree/ornamental pests, wood-destroying organisms, and aquatic pests.

• Qualified/certified applicators are mandatory.

• Emergency services must be responded to within 4 hours.

• Routine and unscheduled service callbacks are required within 12 and 24 hours, respectively.

• Adherence to strict safety protocols, especially in food handling, laundry, and patient-occupied areas.

• Provide Material Safety Data Sheets (MSDS) for all chemicals used.

• Maintain detailed records and submit reports as required.

• Contract Type: Firm Fixed Price, Single Award.

• Period of Performance: Base year (05/01/2026 – 04/30/2027) with four (4) one-year option periods.

• Submission Deadline: April 29, 2026, 10:00 AM ET.

• Proposals must be submitted electronically to Tiffany Vazquez-Simon (Tiffany.Vazquez-Simon@va.gov) and Natalie Acevedo (Natalie.Acevedo@va.gov).

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are approximately equal to Price.

• Offerors must submit proposals in three volumes: Technical Capability, Past Performance, and Price.

• This solicitation is a 100% Total Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in SAM.gov and meet the NAICS code 561710 size standard ($17.5 Million).

• Offerors must possess all necessary Federal, State, and local licenses and permits, including specific NYS DEC licenses.

• Attachments include a Past Performance Questionnaire and a Quality Assurance Surveillance Plan (QASP).

• Offerors must acknowledge terms and conditions or list exceptions with rationale.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the framework for monitoring the timeliness and quality of services provided under a proposed contract, likely related to an Integrated Pest Management (IPM) program.

The QASP details how the contractor's performance will be measured. Key areas include:

• Timeliness: Ensuring services and reports are delivered within the stated performance period, scheduled timelines, and operating hours.
• Quality: Services will be assessed based on their validity, accuracy, clarity, and usefulness as determined by the Government. This includes evaluating the number and type of complaints, results of inspections, and the quality of reporting.
• Pest Management Success: A successful program is defined by a steady reduction in pest numbers to a point where they do not interfere with operations, damage property, or negatively impact health and morale.
• Emergency Response: Contractors must respond to emergency calls within one (1) hour of notification by the COR (Contracting Officer's Representative) and commence necessary services within one (1) hour or a mutually agreed-upon time.

Not explicitly detailed in this document, but performance is expected to commence as specified in the solicitation package.

• Work must be performed by competent, experienced, and qualified applicators.
• All work performed must be first-class and adhere to good commercial practice.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed for official use only. It is intended to gather feedback on a contractor's performance for a specific contract or order. The information collected is crucial for determining the relevancy and recency of past performance, which can significantly impact a proposal's responsiveness.

• Contractor Information: Name, Address, Point of Contact.
• Contract Information: Contract Number, Type, Award Date, Period of Performance, Total Dollar Amount, and a description of the Scope of Services performed.
• Performance Ratings: A detailed questionnaire covering:
  • Quality of Service (compliance, deliverables, commitment, standards, overall quality).
  • Timeliness of Performance (response times, administrative reports, emergency services, overall timeliness).
  • Business Relations (problem identification, problem correction, willingness to improve, cooperative behavior, problem-solving approaches, working relationships, flexibility, customer service, customer satisfaction, overall business relations).
  • Management of Key Personnel (selection/retention, knowledge, staffing, subcontract management, overall management).
• Rating Scale: Includes definitions for Exceptional, Very Good, Satisfactory, Neutral, Marginal, and Unsatisfactory ratings.
• Remarks: A section for detailed explanations, especially for "Exceptional," "Marginal," or "Unsatisfactory" ratings, and general comments on the contractor's overall performance and recommendation for future requirements.

This questionnaire is a critical tool for evaluators to assess a potential offeror's past performance. Bidders should be aware that their performance on previous contracts will be evaluated using this form. The detailed questions cover various aspects of performance, and the ratings provided by the evaluating entity will directly influence the assessment of the bidder's capability and reliability. The submission instructions specify that failure to provide this information may render a proposal unresponsive. The completed questionnaire is to be returned to the US Department of Veterans Affairs, Network Contracting Office (NCO) 02, ATTN: Tiffany Vazquez-Simon, via email by the solicitation's due date.