S208--CANCELLED | 36C25526Q0167 | GROUNDS MAINTENANCE | STL | JB

Other / Unclassified

This document serves as a cancellation notice for Solicitation Number 36C25526Q0167, which was related to Grounds Maintenance services for the STL | JB area.

This notice is critical for potential bidders as it formally withdraws the aforementioned solicitation. Bidders should be aware that the opportunity previously advertised under 36C25526Q0167 is no longer active and will not result in an award. No further action is required from bidders regarding this specific solicitation number.

Solicitation / RFP / RFQ

This document is a solicitation for Grounds Maintenance services. The contract was awarded on April 15, 2026, to THE TRACY PHILLIPS GROUP INC for $0.00. The solicitation number is 36C25526Q0167.

This solicitation pertains to Product Service Code S208, which typically relates to Grounds Maintenance services.

• Award Number: 36C25526D0046
• Award Amount: $0.00
• Award Date: 04-15-2026
• Contractor: THE TRACY PHILLIPS GROUP INC
• Contractor UEI: GDHXRNJT63R6

Not applicable as the award has been made.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office ZIP Code: 66048

• NAICS Code: 561730 (Landscaping Services)

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 15, 3450 S 4th Street Trafficway, Leavenworth KS 66048.

• Point of Contact: Lisa Fischer, Contract Specialist, Lisa.Fischer1@va.gov.

Solicitation / RFP / RFQ

This solicitation is for Ground Maintenance Services at the Saint Louis VA Medical Center, Jefferson Barracks campus, located at 1 Jefferson Barracks Drive, St. Louis, MO 63125. The requirement is for a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract with five twelve-month ordering periods.

• Ground Maintenance: Includes cutting, trimming, seeding, fertilizing (twice annually), edging, blowing grass from surfaces, and removing weeds, trash, and debris.

• Tree and Shrub Maintenance: Removal of dead trees/shrubs/limbs/debris. Hedge/tree trimming based on growth habits.

• Lawn Care: Weekly mowing and edging, with specific height requirements (2-2.5 inches).

• Weed Control: Hand-pulling or line trimming in concrete/asphaltic areas; weed killer use is permitted only with an applicator's license and proper record-keeping.

• Debris Removal: Removal of trash and debris from all areas prior to mowing, including flower beds, rock/mulch beds, sidewalks, and parking lots.

• Emergency Services: May require additional task orders for emergency tasks like tree removal.

• Chemicals and Supplies: Contractor is responsible for ordering and maintaining all necessary landscaping supplies and chemicals, including SDS and licenses.

• Quality Control: Contractor must develop and maintain a quality control program, submitting it to the COR within 21 days of award.

• Safety: Compliance with all local, state, and federal laws and safety regulations, including OSHA 10-Hour construction safety course for all employees and pesticide/herbicide applicator certification.

• Contract Type: Five-Year IDIQ with five 12-month ordering periods.

• Period of Performance: April 1, 2026, through March 31, 2031.

• Guaranteed Minimum: $75,000.00

• Contract Ceiling: $800,000.00

• Offer Due Date: March 20, 2026, by 3:00 PM CST. No late bids will be accepted.

• Submission Instructions: Submit signed quotes via email to Lisa.Fischer1@va.gov. Quotes must be complete, self-sufficient, and respond directly to requirements. The technical portion should not contain identifying company marks or pricing.

• Required Submission Parts: Executed Quote (SF1449), Price, Certifications/Licenses, Technical Narrative, Draft Quality Control Plan, Subcontractor List (if applicable), and Past Performance.

• Evaluation Criteria: Best value determination based on Price, Certifications/Licenses, Technical capability, and Past Performance.

• Total Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns. If award cannot be made to an SDVOSB, the solicitation may be cancelled and resolicited.

• NAICS Code: 561730

• Size Standard: $9.5 Million

• Offerors must complete and return VAAR 852.219-75 (Limitations on Subcontracting) with their offer to be eligible for evaluation.

• Questions regarding the solicitation must be submitted via email to lisa.fischer1@va.gov no later than March 12, 2026, at 3:00 PM CT.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance services at the STL VA Medical Center in Saint Louis, MO. The contractor will be responsible for maintaining the grounds, including grass, weeds, seeding, fertilization, leaf removal, and debris clearing.

• Grass Maintenance: Weekly cutting and edging, with schedule to be agreed upon by both parties.

• Weed Control: Removal of weeds.

• Seeding: Lawn seeding as required.

• Fertilization: Twice per year.

• Leaf Removal: Removal of fallen leaves.

• Tree/Shrub Care: Removal of dead trees, shrubs, limbs, and debris from the grounds. Hedge and tree trimming based on natural growth habits.

• Suspense Work: Activities during December, January, and February will focus on tasks other than grass cutting due to seasonal inactivity. Compensation for skipped cutting/edging (due to weather, slow growth) will be applied to other ground projects.

• Emergency Requirements: May require additional task orders for unscheduled/emergency tasks like tree removal.

• Place of Performance: STL VA Medical Center, Jefferson Barracks, Saint Louis, MO 63125, USA.

• Response Date/Time: March 20, 2026, 15:00 PM Central Time, Chicago, USA.

• Archive: 14 days after the response date.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 561730 (Landscaping Services).

• Product Service Code: S208.

• Contact: Lisa Fischer, Contract Specialist, LISA.FISCHER1@VA.GOV, 913-946-1993.