S299--Kitchen Canteen Exhaust Duct cleaning
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 02 (36C242), has issued a Solicitation (36C24226Q0385) for Kitchen Canteen Exhaust Duct Quarterly Cleaning (Full Service) at the James J. Peters VA Medical Center in Bronx, New York. This Unrestricted opportunity aims to ensure proper kitchen ductwork function and prevent hazardous situations. Offers are due May 8, 2026, at 3:00 PM EDT.
Scope of Work
The contractor will provide comprehensive quarterly cleaning services for kitchen and canteen exhaust ducts. This includes:
- Scraping, washing, and polishing stainless steel canopies.
- Cleaning interior blower blades and housing.
- Cleaning exhaust ducts in both the main kitchen and canteen areas. Work is to be performed four times per year, with specific timing requirements: main kitchen cleaning starts at 7:30 PM during the week, and canteen cleaning starts at 2:00 PM during the week, both coordinated with the Contracting Officer's Representative (COR). Non-corrosive cleaners must be used, and Material Safety Data Sheets (MSDS) provided. All accumulated matter must be removed from the facility in disposable containers.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year plus four option years.
- NAICS Code: 561790, with a size standard of $9 Million.
- Set-Aside: Unrestricted.
- Evaluation Factors: Proposals will be evaluated based on Technical Capability, Past Performance, and Price.
Key Dates & Actions
- Questions Deadline: May 5, 2026, 3:00 PM EST.
- Offer Due Date: May 8, 2026, 3:00 PM EDT.
- Site Visit: A site visit is scheduled for Friday, May 1, 2026. RSVP is required by April 30, 2026.
- Submission: Offerors must submit signed and dated offers on SF 1449 or company letterhead.
Attachments & Compliance
Bidders must adhere to various compliance standards, including CECS, CESI, CECT certifications, NFPA 96, OSHA (30-hour training), EPA guidance for grease and debris removal, and NYS Health Regulation Title 10, Part 14. Required reporting includes a COR action plan for quarterly cleaning and a weekly look-ahead report. Supporting documents include:
- Kitchen Ductwork Drawings.pdf: Detailed schematics for the V.A.H. Bronx N.Y. Replacement Hospital, Building No. 27, Phase 1, crucial for understanding layout and installation.
- Canteen Ductwork Drawings.pdf: Ductwork drawings for the VA NY Harbor Health Care System, Brooklyn Campus, Building No. 100 Canteen area, detailing physical requirements.
- WD 2015 4187 Revision No 34.docx: A U.S. Department of Labor Wage Determination for New York State (Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester counties), outlining minimum wage rates and fringe benefits under the Service Contract Act (SCA). Bidders must use this for accurate labor cost calculations.
Contact Information
For inquiries, contact Charles Collins, Contract Specialist, at Charles.Collins@va.gov or (518)626-7200.