Sarasota National Cemetery, National Shrine Project

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a Pre-Bid Site Visit related to the Sarasota National Cemetery Expansion project (36C78626B0012).

• Project: Sarasota National Cemetery Expansion
• Date of Visit: 21 April 2026
• Time of Visit: 1100 ET
• Location: Sarasota National Cemetery
• Attendees: A list of individuals, their organizations/departments, phone numbers, and email addresses who attended the site visit.

This document provides a record of companies and individuals who attended the pre-bid site visit. This information can be useful for understanding potential competition and for networking purposes within the industry related to this opportunity.

Amendment / Modification

This amendment (0001) to solicitation 36C78626B0012 modifies the original solicitation with the following:

• Site Visit Attendance Roster: Includes the roster of attendees for the site visit. (See attached S04 Attachment)
• Requests for Information (RFIs) and Answers: Provides answers to vendor inquiries. (See attached S05 Attachment)

• The original solicitation is amended as set forth in Item 14.

• The hour and date specified for receipt of offers is not extended.

• Offerors must acknowledge receipt of this amendment prior to the hour and date specified for receipt of offers.

• Failure to acknowledge receipt by the specified time may result in rejection of the offer.

• Changes to an offer already submitted can be made via letter or electronic communication, provided it references the solicitation and amendment numbers and is received prior to the opening hour and date.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the Sarasota National Cemetery National Shrine Project solicitation (Solicitation: 36C78626B0012).

• Water Access: Water will be available via quick connect for cleaning of headstones only. No electricity is provided for laydown areas.
• Laydown Area: A short-term storage area (2-week max) is available behind the contractor's yard. All materials must be removed from sections at the end of each day.
• Surveyor Requirement: A licensed surveyor is required for the Raise and Realign work, as keystones have been set in accordance with this requirement.
• Cutoff Time: Daily cutoff for material Raise & R&R work for inspection is 3:15 PM. The COR is normally scheduled from 7:30 AM - 4:00 PM EST, Monday-Friday.
• Sod/Grade Issues: Rutting and grade issues are not within the scope of this project.
• Warranty: The one-year warranty begins upon the signed completion of acceptance per section, not final project completion.
• Base Material: The contractor must provide all base material (Moistened Crushed Limestone Base Material or approved Moist Class II Road Base). The government will not provide any material.
• Headstone Cleaning: Cleaning is required for all headstones after re-installation, not just visibly soiled ones.
• Ceremony Pauses: Pauses due to ceremonies are considered normal and are not eligible for additional compensation. Contractors are responsible for accounting for these in their bids.
• Work Stoppage: Work cannot begin in subsequent rows until work in prior areas is completed. Proposed work schedule sequences require COR review and approval.

These clarifications provide specific details on requirements, materials, timelines, and responsibilities, impacting how bidders should prepare their proposals and execute the work if awarded.

Form / Attachment / Pricing Sheet

This document is a price schedule sheet intended for bidders to provide pricing for the services outlined in the associated Statement of Work.

• Item Number: 0001
• Description of Supplies/Services: Removing, cleaning, raising, realigning, and resetting upright headstones, markers, and floral vases in specified sections (1-8 and 16). This includes approximately 18,188 headstones and 28 markers.
• Quantity: Not specified, but implied to be the total number of items to be serviced.
• Unit: Not specified.
• Unit Price: Bidder to complete.
• Amount: Bidder to complete.
• Contract Period: To be specified.
• POP Begin/End: To be specified.

Bidders must use this sheet to enter their proposed unit prices and total amounts for the described services. This information will be a critical component of their proposal submission and will be used for evaluation.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies that not more than 50% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies that not more than 85% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• Special Trade Construction Contractors: Offeror certifies that not more than 75% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Non-Compliance Consequences: Potential penalties for not acting in good faith include referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Record Keeping: Offerors may be required to provide documentation to demonstrate compliance.
• Cooperation: Offerors must cooperate with VA requests for information regarding subcontracting compliance.

This is a mandatory certification. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for evaluation and award. Bidders must carefully review the specific limitations applicable to the contract type (services, general construction, or special trade construction) and ensure their proposed subcontracting plan adheres to these requirements.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" form. It is used to document the details of a subcontract awarded under a prime contract. It serves to acknowledge the inclusion of specific labor standards clauses in the subcontract.

• Part I - Statement Of Prime Contractor: Captures information about the prime contract, the subcontract awarded, the prime contractor, and the subcontractor, including names, addresses, and a description of the work by the subcontractor.
• Part II - Acknowledgment Of Subcontractor: Lists specific clauses of the prime contract that are included in the subcontract, such as "Contract Work Hours and Safety Standards Act - Overtime Compensation," "Payrolls and Basic Records," and "Construction Wage Rate Requirements."
• Fields for intermediate subcontractors, signing parties, and dates.

Bidders may be required to complete and submit this form as part of their proposal or upon award of a subcontract. It ensures compliance with labor standards and contractual obligations related to subcontracts. Understanding the clauses listed in Part II is crucial for any subcontractor involved in the project.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division Form WH-347, "Payroll." It is provided for the contractor's optional use to record payroll information for laborers and mechanics working on Federally financed or assisted construction contracts. While optional for the contractor's use, it is mandatory for covered contractors and subcontractors to furnish weekly a statement with respect to wages paid each employee.

• Contractor Information: Name, address, and contract/project number.
• Payroll Details: Worker identification (last four digits of SSN), work classification, hours worked daily and total, rate of pay, gross amount earned.
• Deductions: FICA withholding, tax withholding, other deductions, and net wages paid.
• Statement of Compliance: A section for the contractor or subcontractor to certify that all wages are paid correctly, conform to contract requirements, and that apprentices are properly registered.
• Fringe Benefits: Sections to indicate if fringe benefits are paid in cash or to approved plans, funds, or programs.
• Exceptions: Space to note any exceptions to fringe benefit payments.

Bidders may need to use this form or a similar format to comply with Davis-Bacon Act requirements if they are awarded a contract. It outlines the specific payroll and wage information that must be reported weekly to the contracting agency. Understanding this form helps bidders anticipate reporting obligations and ensure compliance with labor standards.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Employee Rights Under the Davis-Bacon Act" for laborers and mechanics employed on federal or federally assisted construction projects. It serves to inform workers of their rights regarding prevailing wages, overtime pay, enforcement, apprenticeships, and proper pay.

• Prevailing Wages: Mandates payment of at least the wage rate listed in the Davis-Bacon Wage Decision.
• Overtime: Requires payment of at least one and one-half times the basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Outlines consequences for non-compliance, including withholding of payments, liquidated damages, contract termination, debarment, and potential civil or criminal prosecution.
• Apprentices: Clarifies that apprentice rates apply only to registered apprentices.
• Proper Pay: Provides contact information for the Contracting Officer (Daniel P. Kinney, Department of Veterans Affairs) and the U.S. Department of Labor's Wage and Hour Division for inquiries about pay or applicable wages.

Bidders on construction projects subject to the Davis-Bacon Act must ensure their proposed labor costs and contract terms comply with these wage and hour requirements. Understanding these rights is crucial for accurate bidding and for ensuring compliance throughout the contract performance period. Failure to comply can lead to significant penalties.

Form / Attachment / Pricing Sheet

This document is a General Decision, specifically a wage determination, for Heavy Construction Projects in Sarasota County, Florida. It outlines the prevailing wage rates and fringe benefits for various labor classifications required for contracts subject to the Davis-Bacon Act and related acts.

• General Decision Number: FL20260133
• Publication Date: 01/02/2026
• Effective Dates: Various dates are listed for specific craft rates, with the most current being 12/01/2025 for Electricians.
• Classifications and Rates: Includes detailed hourly rates and fringe benefits for trades such as Electrician, Power Equipment Operator (with different groups based on crane size/type), Ironworker, Laborer (Grade Checker), Painter, Carpenter, Cement Mason/Concrete Finisher, and various Truck Drivers.
• Executive Order 13706: Notes the applicability of paid sick leave for federal contractors, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• Executive Order 13658: Addresses minimum wage requirements for certain federal contracts awarded between January 1, 2015, and January 29, 2022, if not renewed or extended after January 30, 2022.
• Union Rate Identifiers: Explains the coding system used to denote union-negotiated rates.
• Appeals Process: Outlines the procedures for appealing wage determination decisions.

This wage determination is critical for bidders to accurately estimate labor costs for the opportunity. Bidders must ensure their proposals comply with these prevailing wage rates and fringe benefit requirements for all covered laborers and mechanics. Failure to comply can lead to contract violations. The document also provides information on paid sick leave and minimum wage requirements applicable to federal contracts.

Form / Attachment / Pricing Sheet

This document is a "Semi-Annual Update: December 2024" for the Sarasota National Cemetery, specifically detailing the "Gravesite Layout Certification Level 4". It serves as an update to the cemetery's layout and gravesite status.

• The document includes a map of the Sarasota National Cemetery, showing various sections, roads, and features like committal shelters and columbaria.
• An index lists sheet numbers, plan numbers, and corresponding sections of the cemetery covered by the drawings.
• Individual pages provide detailed layout drawings for specific sections (e.g., Section 1, Section 2, Section 3, Section 4, Section 5, Section 6, Sections 7 and 8).
• Each section drawing includes information on gravesite size, total capacity, available and obstructed gravesites, and remarks.
• A legend clarifies symbols for available, occupied, and obstructed gravesites, as well as monuments and burial details.
• Revision history logs updates and reconciliations, with dates and brief descriptions of changes.

This document provides a detailed, up-to-date map and status of gravesite layouts within the Sarasota National Cemetery. Bidders involved in any maintenance, construction, or logistical support related to the cemetery grounds would find this information crucial for understanding the current state and configuration of the burial areas.

Form / Attachment / Pricing Sheet

This document is a Standard Operating Procedure (SOP) titled "Contractor Safety" (Safety SOP B06) issued by the National Cemetery Administration (NCA). It establishes procedures and practices to comply with VA policy, NCA policy, and OSHA Standards to ensure a safe work environment for employees and volunteers when contractors are present. It outlines contractor safety program implementation, maintenance, training, and safe work practices.

• Purpose and Scope: To comply with VA, NCA, and OSHA standards for contractor safety.
• Responsibilities: Outlines duties for Facility Directors, Supervisors/Foremen, Collateral Duty Safety Officers (CDSO), and Employees.
• References: Cites OSHA 29 CFR 1960, 1910, and 1926.
• Forms/Records: Lists three attachments: NCA Contractor Safety (FAR Clause), Contractor Safety Orientation Checklist, and NCA Contractor Safety Checklist.
• Revision History: Details revisions from initial release in 2019 to the current version (V4) updated on 03/10/2023.
• Definitions: Defines terms such as Contractor, COR, ILSM, SDS, and Sub-contractor.
• Procedures: Covers training requirements, inspections, contractor orientation, and specific requirements for contractor work with and without a formal contract.
• Attachments: Includes detailed safety requirements, checklists, and clauses related to contractor safety, such as FAR Clause 52.236-13 (Accident Prevention), a Contractor Safety Orientation Checklist, and a Safety Checklist for Contractors.

This document is highly relevant to potential bidders as it details the mandatory safety and health requirements that contractors must adhere to when performing work at NCA facilities. It outlines specific procedures, training, documentation, and compliance obligations, including adherence to OSHA standards and specific NCA policies. Bidders should review this SOP to understand the safety protocols, potential liabilities, and compliance expectations associated with any contract involving work on NCA sites.

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform the raise and re-alignment of upright headstones and floral vases at Sarasota National Cemetery.

• Re-align, reset, and backfill approximately 18,188 upright headstones and 28 section markers in sections 1, 2, 3, 4, 5, 6, 7, 8, and 16.

• Work includes removing, cleaning, raising, realigning, and resetting existing headstones, markers, and floral vases that have shifted out of vertical or horizontal alignment.

• Contractor shall provide all labor, supervision, equipment, materials, and supplies.

• Headstones must be set vertically plumb and aligned within a maximum tolerance of 1/8" laterally and transversely, and within one degree of fully vertical.

• Headstones are to be raised to a height of 24-26 inches above topsoil level.

• Work must be performed in a manner that safeguards VA visitors, employees, and the public.

• Contractor must maintain a "Site Manager" with at least five years of experience supervising commercial landscaping operations.

• Response time for COR requests during normal working hours is within 30 minutes.

• Repairs should normally be completed within 24 hours of an emergency call.

• Place of Performance: Sarasota National Cemetery, 9810 State Rd 72, Sarasota, FL 34241.

• The base project is to be completed within 365 calendar days from the Notice to Proceed.

• Contractor must adhere to strict standards of maintenance and appearance.

• Work must not conflict with or disrupt ceremonies and funerals.

• Contractor must provide adequate warning devices, signage, and precautions for safety.

• Contractor is responsible for obtaining all necessary licenses, permits, and insurance.

• Erosion control measures must be implemented.

• Contractor must schedule an on-site session with the COR to review site conditions and requirements.

• Headstones must be supported and not allowed to rest on the ground/turf.

• Cleaning of headstones to be performed with a high-pressure washer (not exceeding 800 PSI) and an acceptable cleaning agent.

• A one-year (182 calendar days) warranty on all work after final inspection and acceptance.

• Contractor is responsible for all debris removal and site cleanup.

• Contractor must comply with all applicable safety regulations (OSHA, State, local).

• Contractor must provide portable chemical toilets at their expense.

• All contractor equipment and supplies must be stored in an approved staging area.

• Work is to be performed during normal working hours (7:00 a.m. to 5:00 p.m. CST, Monday-Friday), unless otherwise directed by the COR.

• See attachments and burial section drawings for further details.

• Contractor must coordinate with the COR for any deviations or special circumstances.

Solicitation / RFP / RFQ

This solicitation is for the "Sarasota National Cemetery National Shrine Project" located at the Sarasota National Cemetery, 9810 State Rd 72, Sarasota, FL 34241. The North American Industry Classification System (NAICS) code is 237990, with a small business size standard of $45 million. The estimated magnitude of construction is between $250,000 and $500,000.

The primary task involves removing, cleaning, raising, realigning, and resetting upright headstones, markers, and floral vases in specific sections (1-8 and 16) of the cemetery. This is estimated to involve approximately 18,188 headstones and 28 markers.

• Contract Type: Firm-Fixed-Price (as per FAR 52.216-1).

• Period of Performance: Not explicitly stated, but the "POP Begin" and "POP End" fields are present in the Price Schedule.

• Estimated Value: Between $250,000 and $500,000.

• Proposal Submission Deadline: Offers are due by April 24, 2026, at 15:00 EDT.

• Submission Method: Bids must be submitted electronically via email to daniel.kinney@va.gov. The subject line must read: "Bid 36C78626B0012 – Sarasota NC National Shrine Project".

• Bid Opening: A teleconference will be held for the bid opening at 1-872-701-0185, Phone Conference ID: 910449732.

• Evaluation Criteria: Award will be made to the responsible bidder whose bid is most advantageous to the Government, considering only price and price-related factors.

• Bid Guarantee: Required, in the form of a firm commitment (e.g., bid bond), for 20% of the bid price, not to exceed $3,000,000.00. Must be submitted electronically.

This procurement is a NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with Public Law 109-461.

• A site visit is scheduled for April 21, 2026, at 11:00 am EDT at the Sarasota National Cemetery Administration Building.
• Technical questions and inquiries must be submitted in writing via email by April 24, 2026, at 15:00 EDT.
• All relevant documents, including the Statement of Work, drawings, and specifications, are available electronically via https://sam.gov.

Presolicitation Notice

This notice announces the Department of Veterans Affairs, National Cemetery Administration's intent to issue a solicitation for the "Sarasota National Cemetery, National Shrine Project." The project involves Upright Headstone Raising/Realigning and Upright Headstone Cleaning at the Sarasota National Cemetery.

• Upright Headstone Raising/Realigning

• Upright Headstone Cleaning

• The acquisition type will be an Invitation for Bid (IFB).

• The estimated construction magnitude is between $250,000 and $500,000.

• The period of performance is not explicitly stated but bids will be due 30 calendar days after the solicitation is published.

• The full solicitation, statement of work, specifications, and drawings will be posted on Federal Contract Opportunities at sam.gov.

• Bids will be due 30 calendar days after the solicitation is published.

• All responsible sources may submit a bid.

• This requirement is a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• The applicable NAICS code is 237990 – Other Heavy and Civil Engineering Construction.

• The small business size standard is $45.0 Million.

• The procurement is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• Information on definitization of equitable adjustments for change orders is not yet available.