SATCOM Milstar Building Maintenance and Repair

Sources Sought Notice

This notice is for market research purposes to gather information on potential sources for Building Maintenance and Repair Services for SATCOM MILSTAR(B1500) at Offutt AFB, Nebraska. No contract award will be made based on this notice. The contractor will be responsible for management, labor, materials, equipment, and supervision for cost-effective operations, maintenance, and repair of the SATCOM Campus, including Real Property (RP) and Real Property Installed Equipment (RPIE). The goal is to prevent deterioration beyond normal wear and tear to ensure mission capability. A draft Performance Work Statement (PWS) is attached for an estimated scope, which may change before contract award.

Information is requested regarding respondents' large business status, small business status, and socio-economic categories to help determine the acquisition's set-aside.

This is not a solicitation. Businesses capable of providing these services are invited to respond voluntarily by submitting capability packages electronically.

• Company name and address
• Point of contact (email and phone number)
• Federal Cage Code
• Data Universal Numbering System (DUNS)
• Business size (including small business categories like 8(a), veteran-owned, HUBZone, etc.)
• Security clearance level
• Registration in the System for Award Management (SAM) is required.

Respondents must demonstrate capability in:

• Building maintenance

• Repair

• Asset management

• Preventive maintenance

• Emergency maintenance and repairs

• Building lifecycle management

• Specialty trades

• Oversight of building management systems Failure to provide sufficient evidence of technical capabilities may result in a "not capable" technical evaluation.

• Capability packages must be a single electronic copy.

• Format: MS Office (Word, Excel, PowerPoint) or Adobe PDF.

• Content: Must be UNCLASSIFIED.

• Length & Style: Maximum 20 pages (single-sided), 8.5 x 11 inches, 1-inch margins, 12-point Times New Roman font.

• Submission Deadline: No later than 30 June 2026.

• Submission Email: daniel.kuchar@us.af.mil and liv.nemeck.1@us.af.mil

This notice is for market research only. The actual scope may increase or decrease. The attached draft PWS provides an estimated scope.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive maintenance and repair services for the SATCOM Campus (B1500) and its supporting infrastructure at Offutt Air Force Base. The goal is to ensure uninterrupted mission support by maintaining the facility and its systems.

The Contractor shall provide all management, labor, materials, equipment, and supervision for cost-effective operations, maintenance, and repair of the SATCOM Campus. This includes Real Property (RP), Real Property Installed Equipment (RPIE), and associated systems, preventing deterioration beyond normal wear and tear.

• Work Management: Includes a Centralized Customer Service Point for maintenance requests (24/7 response), and a Work Control and Prioritization plan based on DAFI 32-1001 categories (Emergency, Preventive, Contingency, Sustainment, and Enhancement work).

• Asset Management: Requires initial asset inventory and baseline establishment, warranty management, and record keeping.

• Maintenance Planning: Development of a Maintenance Master Plan (MMP) and tracking of Preventative Maintenance (PM) and Corrective Maintenance (CM).

• System-Specific Requirements: Covers Architectural and Structural Systems, Mechanical (HVAC) Systems, Plumbing and Fuel Systems, Electrical Systems, and Fire Protection Systems.

• Environmental, Health, and Safety (EHS): Mandates a comprehensive safety program, Lock-Out/Tag-Out procedures, Confined Space Program, Fall Protection Program, and Hazardous Materials and Waste Management.

• Management and Administration: Includes staffing plans, key personnel qualifications, required certifications, mission essential services, cleanliness, professional appearance, and quality management (QCP, QA, CPARS).

• Security Requirements: Covers personnel security (clearances and training), base access and identification, vehicle access, facility and controlled area access, airfield driving, employee roster and accountability, and information security (CUI, data management, and cybersecurity).

• Customer Service: 95% of emergency requests acknowledged within 30 minutes.

• PM Completion: 98% of scheduled PM tasks completed within the scheduled month.

• Emergency Response: On-site response initiated within 1 hour for 99% of Priority 1 work orders.

• Work Order Documentation: 100% of completed work orders closed in NexGen IT within 2 business days, with 98% passing quality control.

• Deliverables: 95% of required reports and plans submitted accurately and on time.

• Critical Asset Availability: 99.9% uptime for Tier 1 critical systems (excluding scheduled PM downtime).

• Safety: Zero Type A or B mishaps caused by Contractor negligence; no more than one valid safety complaint per month.

• Period of Performance: Not explicitly stated in this section, but implied to be ongoing.

• Place of Performance: SATCOM Campus (B1500) and supporting infrastructure at Offutt Air Force Base.

• Use of Government-designated work management system (NexGen IT/TRIRIGA).

• Compliance with numerous DoD, AF, Federal, State, and Industry standards.

• Specific requirements for HEMP Systems, including contractor prohibitions on direct work on HEMP shield components.

• Detailed requirements for fuel storage tank accounting and reporting (STAR system).

• Strict adherence to security protocols, including background checks and identification credentials.

• Contractor personnel must maintain professional appearance and comply with all safety regulations.