SBRF Hazardous Waste Disposal Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number 6991PE26Q000001 for Hazardous Waste Disposal Services.

• Incumbent Contractor: The incumbent contractor is Industrial Waste Utilization, with the current contract number 6991PE21P000006.
• Purchase Order (PO) Structure: The PO will cover the base period and four option periods. It will be based on the total amount proposed in Cell B12 of the Price Sheet's Summary Tab. The Government does not intend to adjust or increase the PO's total value, as each performance period is based on maximum quantities.
• Driver Credentials: Driver credentials must be submitted at the time of quote submission, not after contract award.

This Q&A document clarifies details about the incumbent, the structure and flexibility of the Purchase Order, and the submission requirements for driver credentials, directly impacting how bidders should prepare their quotes and understand the contract terms.

Form / Attachment / Pricing Sheet

This document is a map providing a visual overview of a facility, likely related to a transportation or logistics operation. It indicates key areas and access points relevant to the handling of materials.

• Main Gate & Security: Designated entry point for the facility.
• Hazmat Truck Pick Up: Area designated for the collection of hazardous materials.
• Hazmat Drum Area: Location where hazardous material drums are stored or managed.
• US Transportation Department: Indicates the presence or jurisdiction of the US Transportation Department at this location.
• Lake Herman Rd: Roadway providing access to the facility.

This map is relevant to bidders by providing a visual understanding of the physical layout of the facility. It highlights specific operational zones such as hazardous material handling and pickup points, as well as access routes. This information can be crucial for understanding logistical requirements, site access protocols, and the general operational environment if the opportunity involves services at this location.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number 6991PE26Q000001 for Hazardous Waste Disposal Services.

• Pickup Frequency: Waste pickup is required "as needed," typically every 3 months.
• Security/Badging: No security clearance is required. ID verification is needed at the gate. An Environmental Specialist and two SBRF Employees will be on-site.
• Historical Data: The Government will not provide historical waste profiles/manifests. Quoters should base pricing on maximum quantities listed in the SOW and Price Sheet.
• Pricing Basis: Pricing should be based on the unit specified in Column B of the Price Sheet for each performance period.
• Site Visit: No site visit is planned. An attached map shows the SBRF Main Gate and staging area for Hazmat Drums.
• Incumbent: The incumbent contractor is Industrial Waste Utilization.
• Set-Aside: This procurement is a total small business set-aside, open to all small business contractors under NAICS code 562112.
• Generator Status: The facility is a large generator.
• EPA ID: The current EPA ID number is CA5690090571.
• Waste Volume: The amount of hazardous waste generated every 90 days varies; pricing should be based on maximum quantities in the SOW and Price Sheet.

This Q&A document clarifies key aspects of the solicitation, particularly regarding pricing, data availability, and set-aside status. Bidders should ensure their proposals align with these clarifications, especially concerning pricing based on maximum quantities and the small business set-aside requirement.

Form / Attachment / Pricing Sheet

This document is a price sheet for Hazardous Waste Disposal Services, identified by solicitation number 6991PE26Q000001. It outlines the maximum quantities and associated unit prices for various waste materials across a base period and four option periods. Bidders are required to complete specific fields related to their company information and quotation validity.

• Materials: Lists specific hazardous waste materials such as Used Fuel Hoses, Used Antifreeze, Used Hydraulic Oil, Diesel Fuel, Oiled Absorbent Pads/Rags, Waste Paint, Aerosol Can Waste, Lead Based Paint Chips (RCRA), and Empty Replacement Drums.
• Packaging: Specifies packaging types, primarily 55-gallon drums and 1.6 cu-yd. Tri-Wall containers.
• Pricing Structure: Includes columns for Maximum Quantity, Package, Material, Fixed Unit Price, and Maximum Total Price for each period.
• Performance Periods: Details pricing for a Base Period and four Option Periods, with dates to be inserted at the time of award.
• Quoter Information: Requires completion of Quoter Name, Address, Unique Entity Identifier (UEI) number, Federal Tax ID Number (TIN), Validity of Quotation, and Point of Contact details.

This price sheet is critical for bidders to understand the estimated quantities of different hazardous waste materials to be disposed of and to calculate their proposed fixed unit prices and maximum total prices. Completing this form accurately is essential for proposal submission and evaluation. All total prices are currently listed as 0.0, indicating that specific pricing needs to be filled in by the bidder.

Form / Attachment / Pricing Sheet

This document is a price sheet for Hazardous Waste Disposal Services. Bidders are required to complete this form to provide pricing information for the base period and four option periods.

• Service: Hazardous Waste Disposal Services
• Contract Number: 6991PE26Q000001
• Periods: Base Period, Option Period 1, Option Period 2, Option Period 3, Option Period 4. The specific dates for these periods are to be inserted at the time of award.
• Materials: The sheet lists various materials for disposal, including used fuel hoses, antifreeze, oils, diesel fuel, filters, absorbent pads, oily waste water, paint waste, aerosol cans, lead-based paint chips, and empty drums.
• Packaging: Materials are specified by package type, primarily 55-gallon drums, with some in 1.6 cu-yd. Tri-Wall containers.
• Pricing: Columns are provided for 'Maximum Quantity', 'Fixed Unit Price', and 'Maximum Total Price' for each material within each period. All 'Maximum Total Price' fields are currently listed as 0.0.
• Quoter Information: Fields are included for Quoter Name, Address, Unique Entity Identifier (UEI), Federal Tax ID Number (TIN), Validity of Quotation, and Point of Contact details.

This price sheet is critical for bidders to understand the types and quantities of hazardous waste materials the government anticipates needing disposal services for, and to submit their pricing accordingly. Bidders must fill out the quantity, unit price, and total price for each item for each contract period. The provided zero values for pricing indicate that this is a template and actual pricing needs to be entered by the bidder.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for hazardous waste disposal services for the U.S. Department of Transportation (DOT), Maritime Administration (MARAD) at the Suisun Bay Reserve Fleet (SBRF) in Benicia, California. The government is seeking to procure profiling, manifesting, transportation, and disposal of hazardous and non-hazardous waste.

• Disposal of hazardous and non-hazardous waste.

• Services include profiling, manifesting, transportation, and disposal.

• The facility is the Suisun Bay Reserve Fleet (SBRF) in Benicia, California.

• Contract Type: Firm fixed price purchase order.

• Period of Performance: One-year base period, with four (4) one-year option periods. An additional option to extend services for up to six (6) months is also included.

• Questions due: March 31, 2026, 1:00 PM (PT).

• Quotations due: April 8, 2026, 1:00 PM (PT).

• Submission Method: Electronically via email to lynda.luo@dot.gov.

• Basis of Award: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Technical Acceptability, Past Performance, and Price.

• Award will be made to a single responsible quoter with the lowest total evaluated price meeting technical acceptability and acceptable or neutral past performance.

• This procurement is a total small business set-aside.

• NAICS Code: 562112 (Hazardous Waste Collection).

• Small Business Size Standard: $47 million in annual receipts.

• Contractors must be certified as a small business under NAICS code 562112.

• The solicitation incorporates provisions and clauses by reference. Full text can be accessed online.

• Required attachments for quotation submission include: Permits, Licenses, and Certificates; Credentials for Drivers; Standard Operating Procedures (SOP) for Oil Transfers; Experience/Past Performance documentation; and a Price Quotation (Attachment 2).

• SAM registration is required.

Other / Unclassified

This document, "FAR Deviation Text (Deviation Feb 2025)," provides updates and modifications to the Federal Acquisition Regulation (FAR). It references Executive Order 14173, which rescinds Executive Order 11246, and outlines changes to FAR text using bolded and bracketed formatting for additions and strikethrough for deletions. The document also lists various FAR segments and their corresponding OMB control numbers, and includes several "Reserved" sections that indicate clauses or provisions that are not currently active or are being held for future use.

This document is relevant to bidders as it details potential changes to the FAR that may affect solicitations and contract requirements. Specifically, it highlights deviations and updates related to Equal Opportunity, Affirmative Action Compliance, and Sustainable Products and Services. Bidders should review these changes to understand any new or modified compliance obligations, reporting requirements, or contractual terms that may be incorporated into future solicitations or existing contracts. The inclusion of specific FAR clauses and provisions, even if some are marked as "Reserved," indicates areas of regulatory focus that could impact contract performance and compliance.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 2015-5655, Revision 25) for the Service Contract Act, applicable to Solano County, California. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders on Service Contract Act-eligible opportunities in Solano County, California. It establishes the minimum wage and benefit rates that must be paid to employees performing work under such contracts. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. It details specific rates for a wide range of occupations, from administrative support to technical and maintenance roles, and includes information on hazardous pay differentials, uniform allowances, and paid sick leave provisions (EO 13706 and EO 13658).

• Minimum Wage Rates: Lists specific hourly rates for numerous job classifications.
• Fringe Benefits: Outlines required health and welfare benefits ($5.55/hour or $5.09/hour under EO 13706).
• Executive Orders: References EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), detailing their applicability and requirements.
• Vacation and Holidays: Specifies paid vacation accrual and a minimum of twelve paid holidays.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

Statement of Work (SOW)

To provide services for profiling, manifesting, transportation, and disposal of hazardous and non-hazardous waste generated at the Maritime Administration, Suisun Bay Reserve Fleet (SBRF) in Benicia, CA.

• The contractor will provide services for various waste streams, including but not limited to:

  • Used Fuel Hoses / Transfer Hoses
  • Used Antifreeze
  • Used Hydraulic Oil
  • Used Lube Oil
  • Diesel Fuel
  • Diesel/Lube Oil Filters
  • Oiled Absorbent Pads/Rags (Non-RCRA)
  • Oily Waste Water
  • Waste Paint, Sealant, Coatings, and Paint-related Materials
  • Aerosol Can Waste (Paint and Solvents)
  • Lead Based Paint Chips (RCRA)
  • Empty Replacement Drums

• The contractor must review SBRF laboratory analysis, profile hazardous waste, prepare hazardous waste manifests, provide accompanying documentation (e.g., Land Disposal Restriction Forms), and provide appropriate Department of Transportation (DOT) labeling.

• The contractor is responsible for transporting waste to recycling or disposal facilities and forwarding documentation to the Contracting Officer's Representative (COR).

• SBRF will provide laboratory analysis, appropriate packaging and labeling, and forklift services for loading.

• Sustainable acquisition requirements apply, prioritizing energy-efficient, water-efficient, biobased, and environmentally preferable products.

• Contractor must adhere to DOT regulations for hazardous material transport.

• Location: Suisun Bay Reserve Fleet, 2595 Lake Herman Road, Benicia, CA 94510.

• Hours of Operation for pick-up/delivery: Monday – Friday, 07:00-17:30, excluding Federally-observed Holidays.

• Period of Performance: One-year base period plus four (4) one-year option periods, with an option to extend services for an additional six (6) months.

• Contractor must possess specific permits and licenses, including:

  • General Engineering Contractors Class A License Hazardous Substance Removal Certificate.
  • Hazardous Waste Transporter Registration.
  • Motor Carrier Permit.
  • Hazardous Materials Transportation License.
  • US Department of Transportation Registration Number.
  • Environmental Protection Agency (EPA) identification number.

• Qualified drivers must have an endorsement to haul hazardous waste.

• Personnel must have completed HAZWOPER training.

• Contractor must provide Standard Operating Procedures (SOP) for oil transfers, including spill prevention measures.

• Transportation and disposal costs are to be included in unit pricing.

• Replacement drums will be required.