SCREW,CAP,HEXAGON H
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, specifically NAVSUP Weapon Systems Support Mechanicsburg, has issued a Solicitation for Hexagon Head Cap Screws (SCREW,CAP,HEXAGON H). This opportunity is designated as a Total Small Business Set-Aside and involves the procurement of critical "Special Emphasis Material" for crucial shipboard systems. The solicitation requires First Article Testing (FAT) and adherence to stringent quality and traceability standards. Proposals are due by April 8, 2026.
Scope of Work
This procurement is for 5/16 inch, 1-inch length, Grade 400 Hexagon Head Cap Screws, manufactured to MIL-DTL-1222 specifications. The material is classified as Level I/SUBSAFE "Special Emphasis Material," necessitating strict control procedures to prevent the use of incorrect or defective components in critical shipboard systems. Key requirements include:
- Destructive Government First Article Testing (FAT), with samples not counting towards contract quantity.
- Compliance with numerous specifications including ANSI/ASQ Z1.4, QQ-N-281, ASTM-A574, ASTM-F606, MIL-STD-792, MIL-DTL-1222, ISO 9001, ISO 10012, ISO/IEC 17025, MIL-I-45208, MIL-STD-45662, ANSI/NCSL Z540.3, and T9074-AS-GIB-010/271.
- Provision of one additional fastener per heat/lot for traceability.
- Testing certifications for Liquid Penetrant Inspection and Wedge Tensile Tests.
- Strict configuration control, requiring PCO approval for waivers, deviations, and Engineering Change Proposals (ECPs).
- Mercury-free materials.
Contract Details
- Type: Solicitation
- Set-Aside: Total Small Business
- Product Service Code: 5305 (Screws)
- Response Due: April 8, 2026, at 8:30 PM UTC
- Published Date: March 26, 2026
- Rating: "DO" rated order under the Defense Priorities and Allocations System (DPAS).
- Flexibility: Issued under Emergency Acquisition Flexibilities (EAF).
Quality Assurance & Traceability
Contractors must implement and maintain a quality system in accordance with ISO 9001 (or MIL-I-45208 as an alternate) and calibration systems per ISO 10012 or ANSI-Z540.3 with ISO-17025 (or MIL-STD-45662 as an alternate). Government Quality Assurance (GQA) at the source is required.
- Traceability: Mandatory from material to certification test reports, using unique traceability numbers.
- Material Marking: Permanent marking per MIL-STD-792 and MIL-DTL-1222, including material symbol, manufacturer ID, and traceability marking.
- Certifications: Certificates of Compliance are required for all items, especially for Special Emphasis Material, with specific content requirements.
- Inspection: Receiving and final inspections, including 100% inspection of material verification data, traceability, and NDT certifications. Lot acceptance is based on zero defects.
Submission & Contact
Certification data must be submitted to Portsmouth Naval Shipyard via Wide Area Work Flow (WAWF), with specific DODAACs for "Ship to" (N50286), "Inspect by" (N39040), and "Accept by" (N39040). Email notifications should be sent to PORT_PTNH_WAWF_NOTIFICATION@NAVY.MIL. No material is to be shipped prior to acceptance. For inquiries, contact Lydia M. Shaloka at LYDIA.M.SHALOKA.CIV@US.NAVY.MIL.