S--Septic Pumping Service

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation #140P6421Q0033, Amendment #P0001, for Septic Pumping Service – CUVA.

• Pricing Structure: The contract will function as a requirements contract, with an estimated funding amount applied annually. Invoicing will be against line items as services are rendered.
• Lock 29 Restroom Seasonality: The "warm weather" season for pumping is defined as April through October.
• Lift Station Access: Confined space entry is not required for lift stations; pumping can be completed from the surface. Park staff will not assist with unbolting or removing heavy covers.
• Water Supply: Contractors must provide their own independent water supply for cleaning.
• Incumbent Information: The incumbent is All Town & Country Septic Tank Service, Inc., with PO #140P6421P0027. The total obligated amount to date is $183,845.25.
• Botzum Berry Farm Restrooms & MD Garage: These locations are listed in the PWS but not on the price schedule. The government has provided an updated price schedule to address this.
• Lift Station Pumping Volume: Pricing is per 1,000 gallons, and the estimated volume for pricing is 500 gallons.
• Debris Removal: The contractor is responsible for cleaning debris from vault tanks.
• Lock 29 Holding Tank Monitoring: Park staff will monitor the facility, and the contractor will be promptly informed if the tank fills unexpectedly to avoid service interruption.

This Q&A document clarifies key aspects of the solicitation, including contract type, operational details, pricing, and responsibilities, which may affect how bidders prepare their proposals.

Forms / Attachments / Pricing Sheets

This document is a revised price schedule for septic services with option years for Cuyahoga Valley National Park. It outlines the estimated quantities and unit costs for various pumping services required for different park locations.

• Base Year (7/1/2026 - 6/30/2027): Details costs for Septic/Holding Tank Pumping, Grease Trap Pumping, Vault Toilet Tank Pumping, and Lift Station Pumping across several specified locations.
• Option Years (7/1/2027 - 6/30/2031): Repeats the service categories and locations from the base year, allowing for potential contract extensions.
• Service Types: Includes pumping for septic tanks, holding tanks, grease traps, vault toilets, and lift stations.
• Quantities & Units: Specifies estimated gallons or number of services per location and the unit of measure (e.g., per 1,000 gallons, per Service).
• Notes: Provides clarifications on quantities and locations referenced in the Statement of Work (SOW) for specific service types (Notes #1-6).

This price schedule is critical for bidders to understand the anticipated costs associated with providing septic services. Bidders will need to use this document to formulate their pricing proposals, ensuring their bids align with the government's estimated needs and service requirements for the base year and potential option years. The notes provide essential context linking the pricing to specific SOW details.

Amendment / Modification

This amendment (0001) to Solicitation 140P6426Q0033 is effective 03/27/2026. Its purpose is to post the revised price schedule and questions/answers for all interested parties regarding Septic Pumping Service for Cuyahoga Valley National Park. All other solicitation details remain the same.

• Revised price schedule

• Questions and Answers

• Offers must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers.

• A signed copy of SF 30 must be returned with the final quote to verify receipt of the amendment.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (Request for Quotation - RFQ) for Septic Pumping Service for Cuyahoga Valley National Park. It is a firm-fixed-price contract expected to be awarded around early May 2026.

• The core service required is Septic Pumping.

• The contract will be performed in accordance with the attached Performance Work Statement (PWS).

• Service Contract Act (SCA) Wage Determinations for Cuyahoga and Summit Counties, OH will apply.

• Contract Type: Firm-fixed-price.

• Period of Performance: July 1, 2026, to June 30, 2027, with an option for up to four additional one-year option periods.

• Place of Performance: Cuyahoga Valley National Park, Brecksville, OH.

• Quotes are due by 12:00 PM ET on April 28, 2026, and must be submitted via email to jarrod_brown@ios.doi.gov.

• Questions regarding the solicitation will be accepted until 12:00 PM ET on April 14, 2026.

• Offers will be evaluated based on Price, Technical Capability, and Prior Experience, with the goal of selecting the offer that provides the best value to the Government.

• A preliminary review will be conducted to ensure quotes have sufficient information for evaluation.

• This requirement is set-aside for Total Small Businesses.

• The associated NAICS code is 562991 with a small business size standard of $9.0M.

• Offerors must be actively registered in the System for Award Management (SAM) and meet the small business size standard at the time of quote submission, award, and throughout contract performance.

• Offerors must include a Price Schedule, evidence of Technical Capability and Prior Experience, Offeror Information (SAM UEI, POC email), and acknowledgement of amendments (SF 30) with their quote.

• Alternate quotes are not accepted; the final offer total will be the evaluated price.

• Attachments include: Combined Synopsis, Performance Work Statement, Price Schedule, and DOL Wage Determinations for Cuyahoga and Summit Counties.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4721, Revision No. 27) for the Service Contract Act, applicable to Ohio Counties of Portage and Summit. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for potential bidders on federal service contracts in the specified geographic area. It outlines the minimum wages and benefits that must be paid to employees performing work under such contracts, ensuring compliance with labor laws. Bidders must review this document to accurately estimate labor costs and ensure their proposals meet all regulatory requirements for compensation.

Key information includes:

• A comprehensive list of occupational classifications.
• Minimum hourly wage rates for each classification.
• Required fringe benefits, including Health & Welfare rates.
• Notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and their applicability.
• Information on the conformance process for unlisted classifications.
• Details on paid vacation and holidays.

Form / Attachment / Pricing Sheet

This document is a price schedule for septic and lift station services at Cuyahoga Valley National Park. It outlines the estimated quantities and unit costs for services required over a base year and four option years.

• Services: Septic/Holding Tank Pumping, Grease Trap Pumping, Vault Toilet Tank Pumping, and Lift Station Pumping.
• Locations: Specific locations include Lock 29 Restroom, Birth, EEC & HDL, and various other sites referenced by notes.
• Quantities: Estimated gallons for pumping and number of services for vault toilets are specified.
• Unit Costs: Placeholder for costs per 1,000 gallons or per service.
• Contract Period: Includes a Base Year (7/1/2026 - 6/30/2027) and four Option Years (through 6/30/2031).
• Notes: Provide further details on specific locations and estimated pumping frequencies, referencing pages within a Statement of Work.

Bidders must use this price schedule to determine their proposed costs for providing septic and lift station services. The quantities and unit types listed are critical for developing a competitive and accurate bid. Bidders should pay close attention to the notes, which link to the Statement of Work for detailed requirements and service expectations for each location.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide septic, vault tank, grease trap, and lift station pumping services at various locations within Cuyahoga Valley National Park.

• Pumping of approximately 45 septic tanks throughout the park, with frequency varying by location (some annually, most less frequent). Septic tanks are generally pumped "by request" within 24 hours, between 6:00 am and 2:00 pm daily, with an exception for Lock 29 restroom.

• Monitoring and regular pumping of the holding tank at the Lock 29 restroom, requiring more frequent service during tourist season (estimated 1-2 times per week in warm weather, 2-3 times per month otherwise).

• Pumping of grease traps in kitchen areas, a minimum of four times per year, with quarterly inspections to ensure proper operation and sanitary conditions.

• Pumping of vault toilet tanks, estimated at a minimum of once per year, with some high-use vaults requiring 2-4 pumpings annually. These are pumped "by request" within 24 hours.

• Pumping of lift stations, estimated at a minimum of once per year for scheduled maintenance. These are also pumped "by request" within 24 hours.

• All waste must be disposed of in a certified facility in accordance with Ohio EPA guidelines.

• Septic tanks and vault tanks to be pumped "by request" within 24 hours of notification, between 6:00 am and 2:00 pm daily (including holidays).

• Grease traps require monitoring and pumping a minimum of four times per year, with quarterly inspections.

• Lift stations are pumped "by request" within 24 hours.

• Contractor must ensure safe and sanitary conditions.

• Project Location: Cuyahoga Valley National Park, 15610 Vaughn Road, Brecksville, Ohio 44141.

• Period of Performance:

  • Base Year: July 1, 2026 – June 30, 2027
  • Option Year 1: July 1, 2027 – June 30, 2028
  • Option Year 2: July 1, 2028 – June 30, 2029
  • Option Year 3: July 1, 2029 – June 30, 2030
  • Option Year 4: July 1, 2030 – June 30, 2031

• Contractor must comply with National Park Service rules and regulations.

• Work hours are generally 8 a.m. to 5 p.m., Monday through Friday, but emergency work on weekends, holidays, or at night may be required.

• Contractors are urged to visit the job site before submitting quotes.

• No signs or advertisements are permitted without approval.

• Smoking is prohibited within Federal buildings and within 25 feet of entrances, windows, or air intakes.

• Contractor must ensure minimal inconvenience to the public.

• Hauling restrictions must be verified, including state and county road requirements and height restrictions.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4727, Revision No. 28) for federal contracts subject to the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits for the specified geographic area (Ohio Counties of Cuyahoga, Geauga, Lake, Lorain, Medina).

This document is crucial for potential bidders on federal contracts within the specified region. It establishes the minimum wage and benefit rates that must be paid to service employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs in their proposals, ensuring compliance with federal labor laws. The document also outlines Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658) for federal contractors, as well as details on vacation and holiday policies. It includes a process for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

• Geographic Area: Cuyahoga, Geauga, Lake, Lorain, Medina Counties, Ohio.
• Minimum Wage Rates: A comprehensive list of occupations with corresponding hourly wage rates.
• Fringe Benefits: Specifies health and welfare benefits required, including rates for standard and EO 13706.
• Executive Orders: Details applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).
• Vacation & Holidays: Outlines standard vacation accrual and a list of paid holidays.
• Conformance Process: Provides guidance on how to request wage rates for unlisted occupations.