Service agreement for Leica Stellaris 8 (serial no. 8300000691) and Leica SP8 Confocal (serial no. 8110001943).
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Eye Institute (NEI) intends to award a sole source purchase order to Leica Microsystems, Deerfield, IL, for the annual preventive service maintenance of two critical instruments: a Leica Stellaris 8 (serial no. 8300000691) and a Leica SP8 Confocal (serial no. 8110001943). This is a Notice of Intent to Sole Source, not a request for quotations. Interested parties must submit capability statements within 7 days of publication (by April 15, 2026) if they believe they can meet the requirement.
Scope of Work
The required services include comprehensive annual preventive maintenance for the specified Leica instruments. This encompasses:
- Thorough cleaning, calibration, adjusting, inspection, and testing of all equipment.
- Operational testing through at least one complete operating cycle post-maintenance.
- Software service and updates.
- Use of only original equipment manufacturer (OEM) parts.
- Guaranteed on-site response.
Contract & Timeline
- Type: Sole Source Purchase Order (under FAR Subpart 13.106-1(b))
- Anticipated Awardee: Leica Microsystems
- Period of Performance:
- Base Year: April 22, 2026 – April 21, 2027
- Option Year 1: April 22, 2027 – April 21, 2028
- Option Year 2: April 22, 2028 – April 21, 2029
- Option Year 3: April 22, 2029 – April 21, 2030
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance (Size Standard: $34M)
- Set-Aside: None specified
- Response Due: April 15, 2026 (7 days from publication date of April 8, 2026)
- Published: April 8, 2026
- Place of Performance: Bethesda, MD 20892
Evaluation
NEI will solicit and negotiate directly with Leica Microsystems. This notice is for informational purposes, and a determination by the Government not to compete this action is at its sole discretion. Capability statements from interested parties must be in writing, contain sufficient detail, and indicate that the vendor employs certified technicians authorized by the manufacturer. If no affirmative responses are received within the 7-day period, an award will be made to Leica Microsystems.
Additional Notes
No solicitation package is available. This procurement will be processed using Simplified Acquisition Procedures. For questions, contact Claudia Ventola at Claudia.Ventola@hhs.gov.