Shop Rags Services

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation W9136426QA021, specifically concerning the CSMS delivery location and the handling of shop rags.

• Delivery Location: The street address for the CSMS delivery location needs confirmation. All listed locations will serve as both pickup and delivery points for rags.
• Shop Rag Handling: The contractor is responsible for collecting used rags, laundering them, and returning them clean. Rags will be disposed of if their lifecycle is damaged and they cannot be reused. The government will not provide containers; the contractor must provide bins, bags, or boxes with appropriate labeling for soiled rags at each location.
• Site Visit: There will be no site visit for this solicitation.
• Delivery Procedures: Specific gate, entry point, building, or loading bay instructions for rag drop-offs and pickups will be negotiated with the Point of Contact (POC) for each location monthly.
• Service Schedule: The contractor will be responsible for proposing and coordinating the service schedule with each location's POC on a monthly basis, as established pickup/drop-off days are not pre-determined.

These clarifications confirm contractor responsibilities for providing containers and negotiating service schedules. They also specify that all locations are dual-purpose for pickup and delivery. Bidders should incorporate these details into their logistical planning and cost proposals.

Solicitation / RFP / RFQ

This solicitation seeks proposals for "Shop Rags Service" to provide direct-delivery service of bulk shop rags to various Ohio Army National Guard (OHARNG) maintenance facilities (CSMS). The service includes delivering specified quantities of new rags and picking up used rags.

• Direct-delivery of bulk shop rags to 14 OHARNG maintenance facilities.

• Quantities to be divided by maintenance facility as per Technical Exhibit 2.

• Pick-up of used rags at the same location during service delivery.

• Shop rags are defined as standard red 100% cotton rags (approx. 12" x 12") suitable for automotive/industrial use, capable of cleaning oil, grease, and dirt, and may bleed dye during initial washes.

• Contractor must provide all necessary personnel, equipment, tools, and materials.

• Teleworking is not authorized.

• Services are to be provided between 0730-1630, Monday through Friday, excluding US holidays.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 1 Base Year (12 months) with four 12-month option years.

• The solicitation is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 812332, Size Standard: 500.

• Solicitation Issue Date: February 24, 2026.

• Offer Due Date: April 3, 2026, 02:00 PM.

• Quotes are to be submitted via email to Alan J. Cooper at alan.j.cooper8.civ@army.mil.

• Questions regarding the solicitation must be submitted in writing via email to the Contract Officer at least seven days before the RFQ closing date.

• Evaluation Factors: Past Experience, Past Performance, and Price.

• Award will be made to the responsible offeror whose quote is most advantageous to the Government.

• This acquisition is a small business set-aside for Shop Rags Service.

• It is specifically a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Offerors must be registered in the System for Award Management (SAM) and certified as SDVOSB.

• The Service Contract Act is applicable, and current prevailing wage determinations are included.

• FAR and DFARS clauses are incorporated by reference and in full text.

Solicitation / RFP / RFQ

This document is a Wage Determination issued under the Service Contract Act (SCA) by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on contracts in specific geographic areas. This particular determination applies to "Ohio Counties of Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Perry, Pickaway, Union."

This document does not outline specific deliverables or technical requirements for a particular service. Instead, it mandates the minimum wage rates and associated fringe benefits that must be paid to employees performing contract work within the specified occupational categories and geographic area.

• Wage Determination Number: 2015-4729
• Revision Number: 31
• Date of Last Revision: 12/03/2025
• Applicable Area: Ohio Counties of Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Perry, Pickaway, Union.

This document is not a solicitation requiring proposal submissions. It serves as a mandatory attachment or reference for solicitations and contracts subject to the Service Contract Act.

This document does not contain set-aside information. However, it notes that it does not apply to bona fide executive, administrative, or professional employees as defined by 29 C.F.R. Part 541, and that a conformance process may be necessary for unlisted classifications.

• Fringe Benefits: Required fringe benefits are listed separately and include Health & Welfare ($5.55/hour or $222.00/week) and specific paid holiday and vacation provisions.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Minimum Wage), outlining specific requirements and rates for contracts covered by these orders.
• Computer Employees: Clarifies that the determination may not apply to exempt computer professionals and outlines the criteria for exemption.
• Hazardous Pay: Details hazardous pay differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for providing and maintaining uniforms for employees.

Performance Work Statement (PWS)

To provide shop rag services, including delivery of new rags and pickup of used rags, to multiple Ohio National Guard maintenance facilities.

• Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control for shop rag services.

• Services include the delivery of bulk shop rags to the Combined Support Maintenance Shop (CSMS) in Columbus, Ohio, where quantities will be divided for fourteen Ohio National Guard maintenance facilities.

• Contractor will also pick up used rags from the same designated drop-off locations.

• The shop rags are defined as standard red shop rags (100% cotton, 12"x12") suitable for automotive/industrial use.

• Deliver specified rag quantities to each maintenance shop monthly.

• Pick up used rags monthly on the same day as delivery.

• Provide a single, centrally billed invoice for all locations monthly.

• Standards must be met 100% of the time for requested monthly deliveries.

• Period of Performance: 1 Base Year (12 months) and four 12-month option years.

• Performance Hours: 0730-1630, Monday through Friday, excluding US holidays or government facility closures.

• Locations: Multiple Field Maintenance Shops (FMS) and other facilities across Ohio (detailed list provided in the document, including addresses and contact phone numbers).

• Contractor must develop and maintain an effective Quality Control Plan (QCP) and submit it within 10 days of award.

• Government will conduct Quality Assurance (QA) surveillance.

• Compliance with installation access and security requirements is mandatory, including background checks, awareness training (AT Level 1), iWATCH training, and OPSEC training.

• Contractor employees must identify themselves as contractors and wear distinguishing identification badges.

• Teleworking is not authorized.

• Contractor must designate a Contract Manager (CM) and an alternate.

• Adherence to policies regarding Combating Trafficking in Persons is required.

• Organizational Conflicts of Interest (OCI) must be identified and mitigated.

• Personnel must be on board during 60-day phase-in/phase-out periods.

Form / Attachment / Pricing Sheet

This document specifies an "APPROVED VENDOR Shop Towel" which is a new, red shop towel measuring 12 inches by 14 inches, sold in packs of 25.

• Item Number: 4HP37
• Manufacturer Model Number: 21820
• Description: Shop Towel, New, Red
• Dimensions: 12 in x 14 in
• Packaging: 25 PK (25 per pack)

This document identifies a specific approved product that may be required for the opportunity. Bidders should note the item number, manufacturer model, specifications, and packaging to ensure they can supply the exact product if it is a mandatory requirement for the solicitation.