Site-Wide Laundry Service

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for RFP No. 6-JV79-P-00119-00, which pertains to Argonne National Laboratory's site-wide laundry requirements. The evaluation will be based on the principles of best value tradeoffs, aiming to select the highest technically acceptable proposal with the lowest evaluated proposed cost, though higher technical proposals with higher costs may be considered if the technical advantages warrant the additional expense.

The evaluation will focus on the following criteria:

• Technical Proposal (Scored: Outstanding, Good, Acceptable, Marginal, Unacceptable):
  • Technical Approach: Demonstrating understanding of laundry requirements, operational complexity, quality, and customer service. This includes details on uniforms, lab coats, quality control, onsite storage, inventory control, health and safety, and customer service processes.
  • Experience Performing Similar Work: Relevance, scope, and quality of past performance, including facility descriptions, environmental practices, and at least three client references from the past two years.
  • Qualifications of Personnel: Experience, qualifications, and certifications of proposed personnel, particularly the account manager.
  • Invoicing and Reporting: Clarity and effectiveness of invoicing and reporting processes, including customization capabilities.
  • Transition Plan: Feasibility and effectiveness of the plan for assuming contract performance with minimal disruption.
• Proposal Risk (Scored: Low, Moderate, High Risk): Assessed based on the offeror's understanding of scope, risk of successful performance, and ability to service.
• Business/Management Proposal (Pass/Fail): Evaluated for responsiveness to non-technical factors, including corporate profile, financial condition, acceptance period, authorized representatives, representations and certifications, exceptions/deviations, and Service Contract Labor Standards acknowledgment.
• Price Proposal (Not Scored): Evaluated for the most advantageous probable cost to the Laboratory, considering reasonableness, completeness, and clarity. Pricing will be compared to determine the lowest cost, weighed against technical advantages.

Not specified in this document.

• Technical Proposal: Scored adjectivally. Risk is considered with all other factors.
• Business/Management Proposal: Must pass all identified Pass/Fail requirements. Financial condition and capability will be evaluated for "Pass" proposals.
• Price Proposal: Evaluated for cost to the Laboratory. Pricing must follow the format in Enclosure 3.

Encouraged to register in SAM.gov. No specific set-aside mentioned.

• Travel costs are not anticipated and will not be compensable.
• The full evaluation criteria are detailed within this document, covering Technical, Business/Management, and Price proposals.

Form / Attachment / Pricing Sheet

This document, titled "ANL-70B (Long Version) - Reps & Certs," is a comprehensive set of representations and certifications required from offerors. It serves to gather essential information about a company's legal, business, and compliance status to ensure eligibility and responsibility for potential government contracts.

• General Information: Collects legal name, UEI, business address, and contact details.
• Business Organization & Small Business Status: Requires identification of entity type and applicable small business classifications (e.g., Small Business, Woman-Owned Small Business).
• NAICS Code: Asks for the North American Industry Classification System code and corresponding size standard.
• FAR Clauses & Certifications: Includes numerous certifications related to:
  • Covered Telecommunications Equipment and Services (FAR 52.204-26)
  • Laboratory Standard Terms and Conditions
  • Suspect Counterfeit Parts
  • Personal Conflict of Interest
  • Limited Rights Data and Restricted Computer Software (FAR 52.227-14)
  • Small Business/Non-Profit Status (Public Law 96-517)
  • Patent Waiver Rights
  • Service Contract Labor Standards Exemptions (FAR 52.222-48, 52.222-52)
  • Affirmative Action Compliance (FAR 52.222-25)
  • Equal Opportunity Compliance (FAR 52.222-26)
  • Buy American Act - Supplies (FAR 52.225-1)
  • Executive Compensation Reporting (FAR 52.204-10)
  • Debarment, Suspension, Proposed Debarment (FAR 52.209-5)
  • Child Labor Certification (FAR 52.222-18)
  • Payments to Influence Federal Transactions (FAR 52.203-11)
  • Veteran's Employment Reporting (FAR 52.222-37)
  • Independent Price Determination (FAR 52.203-2)
  • Covenant Against Contingent Fees (FAR 52.203-5)
  • Combatting Trafficking in Persons (FAR 52.222-50)
  • Cost Accounting Standards (FAR 52.230-1)
• Signature Block: Requires a dated signature from an authorized representative, certifying the truthfulness of the provided information.

This document is critical for any vendor wishing to bid on opportunities requiring these representations and certifications. Bidders must carefully review each section, understand the requirements, and provide accurate information. Failure to complete or accurately certify these items can lead to disqualification or rejection of an offer. It helps bidders assess their eligibility and compliance posture for the specific solicitation.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) No. 6-P106-P-00104-00 is issued by UChicago Argonne, LLC, operator of Argonne National Laboratory, for "Site-Wide Laundry Service" based on a Statement of Work dated January 28, 2026. The Laboratory intends to award a contract resulting from this solicitation using a Best Value/Trade-Off methodology.

Proposals must comply with all enclosed requirements. The specific services required are detailed in the Argonne Statement of Work (SOW).

• The document references a Draft Contract (Enclosure No. 2) which includes anticipated agreement format, standard terms, provisions, and scope of work.

Proposals must be submitted in three parts:

• Part I - Technical Proposal (no cost information)
• Part II – Business/Management Proposal
• Part III - Price Proposal

Proposals should be prepared economically. Non-conforming submissions may be rejected. Evaluation will be based on criteria outlined in Enclosure No. 4, "Evaluation Criteria," which specifies the basis of evaluation and required Offeror information for each criterion. Offerors must organize their proposals according to the format and sequence in Enclosure No. 4.

Key evaluation criteria for Part I include: Technical Approach, Experience Performing Similar Work, Qualifications of Personnel, and Transition Plan. Part II includes Pass/Fail Requirements and Additional Evaluation.

Offerors are encouraged to have an active registration on SAM.gov prior to award. No specific set-aside information is provided in this document.

• Key Dates:
  • Requests for clarification due: March 25, 2026, 5:00 PM CST.
  • Optional Pre-proposal Meeting: March 24, 2026, 9:00 AM CT.
  • Proposal Submission Deadline: April 10, 2026, 5:00 PM CST.
• Submission Method: Proposals must be submitted via email to arriaga@anl.gov, referencing RFP No. 6-JV79-P-00119-00 in the subject line.
• Required Forms: Enclosure No. 5, "Representations and Certifications," must be completed, signed, dated, and returned with the proposal. Failure to do so will prevent award.
• Costs: The Laboratory will not pay for proposal preparation costs.
• Amendments: Offerors must acknowledge receipt of any amendments in writing.
• Acknowledgement: Acknowledge receipt of the RFP by return email to arriaga@anl.gov.

Form / Attachment / Pricing Sheet

This document, "Appendix A: Argonne Terms and Conditions for Commercial Goods and Services," outlines the standard terms and conditions that apply to commercial goods and services procured by Argonne National Laboratory. It serves as a critical attachment to any contract or purchase order, detailing the legal and operational framework for the agreement.

• Definitions: Clarifies terms such as "Argonne National Laboratory," "Government," and "Laboratory Procurement Official."
• Contractual Clauses: Lists and briefly describes numerous clauses, including those related to Assignment, Audits, Changes, Conduct of Employees, Cybersecurity, Disputes, Environmental Protection, Excusable Delays, Inspection, Integration, Site Access, Limitation of Liability, Non-Waiver of Defaults, Order of Precedence, Packaging, and Payments.
• Payment Information: Details payment methods (ACH, Credit Card, Wire) and processes, including requirements for foreign vendors.
• Public Release of Information: Restricts the use of Argonne's name for promotional purposes.
• Survival: Specifies obligations that continue after contract termination.
• Suspect Counterfeit Parts: Outlines warranty requirements and procedures for identifying and reporting suspect counterfeit parts, including a detailed "Suspect/Counterfeit Bolt Headmark List."
• Termination Clauses: Covers termination for cause and for convenience.
• Incorporated Clauses: References numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, with specific applicability notes for each.

This document is highly relevant to bidders as it establishes the contractual obligations, rights, and responsibilities for both Argonne and the contractor. Bidders must review these terms to understand:

• The legal framework governing the contract.
• Requirements for employee conduct, cybersecurity, and site access.
• Payment terms and dispute resolution processes.
• Strict requirements regarding suspect counterfeit parts, which could lead to contract termination or financial liability.
• The extensive list of incorporated FAR and DEAR clauses that may impose additional requirements. Understanding these terms is crucial for accurate proposal development, risk assessment, and successful contract performance.

Form / Attachment / Pricing Sheet

This document, "Appendix C - Fixed Unit Price Schedule," contains detailed pricing schedules for various services related to a contract. It outlines costs for rental services, laundry services, minor repairs, lab coat purchases, replacement costs for contractor-owned items, and buy-out costs. Bidders must use these schedules to propose their pricing for each service category over the base period and option periods.

Schedule 1 - Rental Service (Contractor-Owned Items): Details pricing for rental of various garments and items, including shirts, pants, lab coats, and shop towels, based on changes per week, weeks per year, and estimated employees. Covers Base Period (Oct 1, 2026 - Sep 30, 2029), Option One (Oct 1, 2029 - Jun 30, 2030), and Option Two (Oct 1, 2030 - Sep 30, 2031).

Schedule 2 - Laundry Service (Argonne-Owned Items): Outlines pricing for laundry services for government-owned items, including various types of lab coats, coveralls, shirts, pants, towels, and sheets. Pricing is based on estimated annual usage and unit type. Covers Base, Option One, and Option Two periods.

Schedule 3 - Minor Repairs to Argonne-Owned Items: Details pricing for minor repair services on government-owned items, such as button replacement, zipper repair, and tailoring. Pricing is based on estimated quantity per year. Covers Base, Option One, and Option Two periods.

Schedule 4 - Lab Coats for Purchase: Provides pricing for the purchase of various types of lab coats. Pricing is based on estimated annual quantity. Covers Base, Option One, and Option Two periods.

Schedule 5 - Replacement Cost to Contractor-Owned Items: Outlines the replacement cost for contractor-owned items that may be lost or damaged. Covers Base, Option One, and Option Two periods.

Schedule 6 - Buy-Out Costs: Details buy-out costs associated with various garments and items, estimated by the number of employees. Covers Base, Option One, and Option Two periods.

Note: All "Total Proposed Cost" fields are currently listed as 0.0, indicating that bidders are expected to fill in their proposed unit prices and calculate the total costs.

This document is critical for bidders as it provides the framework for submitting their pricing proposals. Bidders must carefully review each schedule, understand the estimated quantities and service requirements, and enter their proposed unit prices and total costs accurately. The provided structure will be used for evaluating the financial aspects of proposals.

Form / Attachment / Pricing Sheet

This document, "APPENDIX D-8 INTELLECTUAL PROPERTY PROVISIONS," outlines the intellectual property (IP) provisions that will apply to supplies and services requiring the delivery of data under the contract. It details various clauses related to patents, copyrights, and data rights.

• Authorization and Consent (FAR 52.227-1): Grants the Government authorization and consent for the use and manufacture of inventions covered by U.S. patents in the performance of the contract.
• Notice and Assistance Regarding Patent and Copyright Infringement (DEAR 970.5227-5): Requires the Contractor to report any claims of infringement and provide assistance to the Government.
• Refund of Royalties (DEAR 970.5227-8): Governs the charging and approval of royalties related to patents used in contract performance.
• Patent Indemnity (FAR 52.227-3): Requires the Contractor to indemnify the Government against patent infringement claims arising from the contract.
• Rights in Data – General (FAR 52.227-14): Defines various types of data (technical data, computer software, databases, etc.) and allocates rights between the Government and the Contractor, including provisions for unlimited rights, limited rights, and restricted rights.
• Additional Data Requirements (FAR 52.227-16): Allows the Government to order additional data first produced or specifically used in contract performance.
• Rights to Proposal Data (Technical) (FAR 52.227-23): Grants the Government unlimited rights to technical data contained in the proposal upon which the contract is based.

This document is crucial for bidders as it defines the intellectual property rights and obligations related to any data delivered under the contract. Understanding these provisions is essential for assessing potential risks and responsibilities concerning patents, copyrights, and the ownership and use of technical data and software. Bidders must ensure their proposals and subsequent contract performance comply with these IP requirements.

Other / Unclassified

This document, "Low Risk On-Site Supplemental Conditions," outlines specific requirements and conditions for contractors performing work at Argonne National Laboratory. It covers critical areas such as:

• Approval to Proceed: Contractors must receive explicit approval before commencing on-site work.
• Indemnity: Details the contractor's responsibility to indemnify Argonne, the University of Chicago, and the U.S. Government against losses and damages arising from contract performance. It also specifies the contractor's liability for damage to property and the requirement for reasonable care.
• Insurance: Mandates specific insurance coverages, including General Liability, Automobile Liability, and Professional Liability (if applicable), with defined limits and requirements for additional insured status.
• Environment, Safety, and Health (ES&H): Outlines comprehensive ES&H regulations and requirements, including compliance with specific CFR titles, DOE directives (like 10 CFR 851), and industry standards. It emphasizes the contractor's responsibility for developing and implementing a Work Safety Program (WSHP) or obtaining DOE approval for an alternative site-specific WSHP.
• Reporting Requirements: Details procedures for reporting incidents, unauthorized releases, and injuries.
• Job Safety Analysis (JSA): Requires contractors to submit and review JSAs for all tasks, identifying hazards and mitigation actions. It also mandates Job Safety Orientations for all personnel.
• Site Rules and Safety Requirements: Prohibits certain conduct (e.g., weapons, intoxicants) and mandates specific safety measures, including Personal Protective Equipment (PPE) requirements (safety glasses, hard hats), equipment inspection, and adherence to site access rules.
• Disciplinary Program: Requires contractors to implement a disciplinary program for their personnel and subcontractors, with progressive stages for safety violations, including potential suspension and impact on future contract awards.
• FAR/DEAR Clauses: Incorporates specific Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses related to personal identity verification, pollution prevention, and access/ownership of records.

This document is crucial for potential bidders as it establishes the foundational safety, health, environmental, insurance, and legal compliance requirements for performing work on-site at Argonne National Laboratory. Bidders must understand and be prepared to meet these stringent conditions, which will significantly impact operational planning, cost estimation, and overall contract execution. Key areas like ES&H compliance, JSA requirements, and the disciplinary program are particularly important for risk assessment and proposal development.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Wage Determination No. 2015-5017, Revision No. 31, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Illinois Counties of Cook, Du Page, and McHenry.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and paid sick leave provisions (EO 13706).
• Includes information on vacation time (2-4 weeks based on service length) and paid holidays (12 per year).
• Outlines specific differentials for hazardous pay (4% or 8%) and night/Sunday pay for certain roles.
• Provides guidance on the conformance process for unlisted occupations.

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified geographic area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall cost of performance. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is the "Employee Rights on Government Contracts" poster, specifically detailing rights under the Service Contract Act (SCA) and the Public Contracts Act (PCA). It serves to inform employees working on government contracts about their minimum wage, fringe benefits, overtime pay, child labor, and safety and health rights.

• Minimum Wages: States that rates must be no less than the federal minimum wage (FLSA), with potential higher rates required by SCA wage determinations.
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: Mandates 1.5 times the basic rate for hours worked over 40 in a week, with exceptions.
• Child Labor: Prohibits employing persons under 16 on PCA contracts.
• Safety & Health: Requires sanitary, non-hazardous working conditions.
• Enforcement: Provides contact information for the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints and information.

Bidders should be aware that this poster outlines labor standards that will likely apply to their employees if they are awarded a government contract subject to the SCA or PCA. It highlights key wage, hour, and safety requirements that may impact labor costs and operational compliance. Contractors are responsible for ensuring these rights are communicated to their employees, often through posting this notice.

Form / Attachment / Pricing Sheet

This document is Enclosure No. 3, the Pricing Proposal Form for Argonne RFP No. 6-JV79-P-00119-00. It provides detailed schedules for bidders to propose costs for various services and items related to garment and lab coat management.

The pricing proposal is broken down into six schedules:

• Schedule One: Rental Service (Contractor-Owned Items): Details costs for rental of various garments (shirts, pants, lab coats, masks, towels) based on changes per week, weeks per year, and estimated employees. Includes base period (Oct 1, 2026 - Sep 30, 2029) and two option periods.
• Schedule Two: Laundry Service (Argonne-Owned Items): Outlines costs for laundering Argonne-owned items such as lab coats, coveralls, shirts, pants, towels, and sheets. Includes base period and two option periods.
• Schedule Three: Minor Repairs to Argonne-Owned Items: Provides a structure for pricing minor repair services on Argonne-owned garments, including button replacement, zipper repair, and tailoring. Covers base and option periods.
• Schedule Four: Lab Coats for Purchase: Requires pricing for the purchase of various types of lab coats (flame resistant, chemical resistant, poly/cotton, 100% cotton). Covers base and option periods.
• Schedule Five: Replacement Cost to Contractor-Owned Items: Details the estimated quantity and unit price for replacement of contractor-owned items that are lost or damaged. Covers base and option periods.
• Schedule Six: Buy-Out Costs: Requires pricing for buy-out costs associated with various garments, estimated by the number of employees. Covers base and option periods.

Bidders must complete and submit this pricing proposal form with their offers. It is crucial for detailing the cost structure for all proposed services and items, covering a base period and two option periods. The form explicitly states that estimated quantities are for evaluation purposes only and do not guarantee award amounts. All proposed costs in the provided document are listed as $0.0.