SmartCBM
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Oak Ridge National Laboratory (ORNL), specifically its Nonreactor Nuclear Facilities Division, is soliciting proposals for the SmartCBM Software solution. This opportunity seeks a comprehensive Condition Based Maintenance (CBM) system. Proposals are due by June 8, 2026, and the award will be based on a Lowest Price Technically Acceptable (LPTA) evaluation. There is no set-aside for this solicitation.
Purpose & Scope of Work
ORNL aims to acquire a commercial computer software solution for Condition Based Maintenance (CBM). The system must provide robust integration capabilities with Hexagon HxGN EAM and APM, featuring an API-first architecture and real-time data synchronization. Key functionalities include support for multiple data collection methods (e.g., vibration, IR, ultrasound, oil analysis), prescriptive analytics, a mobile application for field technicians, and comprehensive dashboards for enterprise, site, and department levels. The solution must also incorporate reliability and asset management features, such as RCM principles, failure mode tracking, FMEA development, and predictive maintenance strategies. Crucially, the system must comply with cybersecurity standards for non-reactor nuclear facilities (NRC, NIST), including role-based access control, audit logging, and data encryption.
Contract Details
- Contract Type: Anticipated Firm Fixed Price subcontract.
- Period of Performance: June 15, 2026 – June 14, 2029.
- NAICS Code: 513210 (Software Publishers), with an associated estimated value of $47.0 Million.
- Set-Aside: None (No Small Business Set-Aside).
- Place of Performance: Oak Ridge, TN.
Submission & Evaluation
- Offers Due By: June 8, 2026.
- Proposal Format: Submissions can be in MS Excel, MS Word, or PDF. Required components include a Technical Proposal (maximum 10 pages), Cost Proposal, Exceptions/Non-Compliance, Conditions of Proposal/Assumptions, and Supplementary Requirements.
- Evaluation Criteria: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Offerors must meet all specified requirements detailed in Attachment A (Bill of Materials) and Attachment B (SmartCBM Technical Requirements) without exceptions to be considered technically acceptable.
- Offer Validity: Proposals must remain valid for 120 days.
Key Attachments
- Attachment A (Bill of Materials): Details specific products and services, including SmartCBM Annual Subscription and Erbessd Hardware.
- Attachment B (Technical Requirements): Outlines detailed functional and technical expectations for the CBM system.
- Attachment E (Reps and Certs): Mandatory representations and certifications, including business size status.
- Attachment F (Commercial Computer Software): Specifies licensing terms and conditions for software acquisition.
Contact Information
For inquiries, contact Taylor Hunt at huntmt@ornl.gov or 865-341-3520, or Terri Cleveland at clevelandtd@ornl.gov or 865-574-1022.