Smokey Bear Ranger District Facilities Condition Assessment

Questions & Answers / Clarifications

This document contains questions and answers related to the "Smokey Bear Ranger District Facilities Condition Assessment" opportunity.

• Lifecycle Reporting Duration: The Government prefers a 10-year lifecycle and capital planning horizon, with emphasis on near-term (0-5 years) priorities and long-term asset sustainability.
• Well System Assessment Scope: A comprehensive assessment is expected, including visual and functional evaluation, review of system components, and specialist input for water testing and life span projection. Cost estimates for repair vs. replacement options are required.
• Cost Estimates: Cost estimates should be at a refined planning level (more detailed than ROM), based on quantity take-offs where feasible, to support capital budgeting decisions over a ten-year timeframe.
• Building Conditions: Buildings may be occupied, unoccupied, damaged, or deteriorated. The contractor must document condition variability and its impact on lifecycle costs.
• Professional Engineer (PE) Requirement: A licensed PE is mandatory for this contract to provide technical oversight, quality assurance, review, and validation of findings. Any state PE license will be accepted.
• Performance Period: The performance period is confirmed to be 60 days, requiring intensive coordination and parallel task execution.
• Report Format: The preferred format is a comprehensive consolidated report, including facility-specific sections, appendices, data tables, and cost models.

Clarifications address the scope of assessments, required detail for cost estimates, reporting formats, and personnel qualifications, which may influence how bidders prepare their proposals and approach the work.

Amendment / Modification

This amendment to solicitation 127EAV26Q0013 serves to post responses to vendor questions. The questions and answers are provided in an attached document titled "127EAV26Q0013 Questions Smokey Bear Ranger District Facilities Condition Assessment".

This amendment primarily impacts the "Questions & Answers" section of the solicitation, providing clarification on previously submitted vendor inquiries.

While this amendment posts responses to questions, it does not explicitly state an extension of the offer receipt deadline. Bidders should review the attached Q&A document for any information that may impact their proposal preparation or submission strategy. The amendment does not appear to modify other submission requirements or evaluation factors.

Amendment / Modification

This amendment modifies the solicitation by extending the bid due date and changing the solicitation due time.

• The solicitation due date has been extended from Wednesday, April 1, 2026, 12:00 PM MST to Wednesday, April 8, 2026, 10:00 AM MST.

• Responses to questions will now be posted on Thursday, April 2, 2026, by close of business.

• The bid due date has been changed from 01-APR-26 to 08-APR-26.

• The solicitation due time has been changed from 12:00 PM to 10:00 AM.

Solicitation / RFP / RFQ

This solicitation is for a Facilities Condition Assessment for the Smokey Bear Ranger District on the Lincoln National Forest. The assessment is mission-essential and required to determine treatments or restoration plans for facilities affected by the South Fork Fire. This service supports disaster relief funding.

• Conduct a Facilities Condition Assessment in accordance with industry standards and guidelines.

• Evaluate the current physical condition, performance, and overall health of buildings.

• Assess infrastructure, system conditions, code deficiencies, and functional effectiveness.

• Identify current physical conditions, code/regulatory violations, and recommend corrective actions.

• Prioritize capital repair projects and estimate costs for corrections.

• The assessment must include a comprehensive investigation of visible components, including structure, exterior, interior, mechanical, plumbing, energy management, electrical, fire/life safety, ADA compliance, environmental factors, security, and site conditions.

• Deliverables include a Work Plan, Monthly Status Reports, and a final Assessment Report.

• The assessment will cover 13 buildings totaling approximately 30,000 sq ft.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: 60 days after award.

• Quotations are due by April 1, 2026, 1:00 PM Mountain Time.

• Questions are due by March 27, 2026, 1:00 PM Mountain Time.

• Submission is electronic to david.l.watson@usda.gov with the subject line: RFQ 127EAV26Q0013.

• Technical proposals are limited to 10 pages (resumes excluded).

• Pricing must be submitted separately.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical acceptability requires relevant experience, qualified personnel (including a Licensed Professional Engineer), a compliant technical approach, and ability to meet the schedule.

• The NAICS code is 541618 with a size standard of $19 million.

• The solicitation is set aside for Small Business.

• A Licensed Professional Engineer (PE) from any state is required to certify and review deliverables.

• Travel costs and direct inspection expenses are incidental to the CLIN price and will not be invoiced separately.

• The government reserves the right to make multiple awards if determined to be in the best interest of the government.