Snow and Ice Removal Services Requirement Supporting the Alleghany County Memorial U.S. Army Reserve Center in Cumberland, MD

Amendment / Modification

This amendment (0002) to Solicitation W15QKN-26-Q-A033 serves to answer vendor questions regarding the Snow and Ice Removal Services requirement for the Cumberland, MD facility.

Key clarifications include:

• Incumbent Contract: W15QKN-20-D-5083 was awarded to Lonnie DuPree Landscaping & Lawn Care LLC for $128,250.00, with a period of performance from 25 September 2020 to 24 September 2025, covering the same scope of services.

• Invoicing Methodology: For tiered snowfall CLINs (0001-0004), contractors should invoice for the cumulative total of snowfall in a single snow event, not just the bracket met.

• Unit of Measure: For Sanding/Salting (CLIN 0005) and Clear Sidewalks (CLIN 0006), the unit "Each" represents a per-application rate.

• Ice Removal Pricing: For ice-only storms without snow accumulation, the COR will determine and dispatch services with specific instructions.

• Storage: No on-site storage is available at the Cumberland, MD facility; contractors must bring their own product.

• Pre-Season Preparation: Costs for marking sidewalks and appurtenances are to be amortized across the event-based CLINs, not charged separately.

• The amendment addresses questions related to the Performance Work Statement (PWS) and CLIN invoicing.

• No changes to proposal deadlines or submission requirements are indicated by this amendment, other than acknowledging receipt of this amendment with the offer.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a clean workplace free of snow and ice.

• Provide snow and ice removal services on all locations as specified on the site map.

• Services include plowing, sanding, and salting.

• Specific areas include paved areas, sidewalks, landings, entrance ramps, parking lots, driveways, gates, catch basins, hydrants, dumpsters, monitoring wells, and HVAC units.

• Removal of snow from parking lots should not reduce parking spaces by more than 10%.

• Snowbanks at parking lot entrances/exits must not exceed three (3) feet high.

• Snow must be plowed to bare pavement with no trailing windrows.

• Catch basins, hydrants, and dumpsters must be cleared.

• Sidewalks require cleaning, sanding, and salting at the end of each snowstorm if slippery conditions exist.

• Sand barrels must be provided, maintained, and kept half-full.

• Services must be performed to the standards in the contract and all federal, state, and local regulations.

• Quality control must be maintained by the contractor.

• Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Performance objectives include clearing snow and ice (98% with no more than one valid customer complaint per month) and maintaining equipment in good workable condition (98% with no more than one valid customer complaint per month).

• Invoices will not be approved without submitted pictures verifying services performed.

• Period of Performance: 12 months from the effective date of award, with four 12-month option periods.

• Place of Performance: Alleghany County Memorial USARC, 14418 MCMULLEN HWY, CUMBERLAND, MD 21502.

• Contractor shall NOT perform services unless notified and instructed by the COR/RFOS.

• Contractor must arrive on site and begin services within two (2) hours of notification.

• Contractor must maintain contact with COR/RFOS during operations.

• Contractor must provide 'before and after' time-stamped pictures to verify work.

• Contractor must provide an onsite contractor representative.

• Contractor personnel must wear clothing or nametags identifying their company and name.

• Contractor must comply with all security regulations and undergo security checks.

• Contractor must maintain a safe working environment.

• Contractor must comply with environmental specifications, including handling and disposal of hazardous materials.

• Contractor must provide Material Safety Data Sheets for all hazardous materials.

• Contractor must report any release of oil or hazardous waste material immediately.

• Contractor must schedule work to minimize interference with Government business.

• Contractor assumes full liability for loss or damage to Government property.

• Contractor must provide State and Federal licenses, operating permits, and certifications within five working days of award.

• Contractor must submit monthly invoices with required pictures.

• Contractor employees must complete AT Level I training within 30 days of contract start date.

• Contractor employees must comply with access, general protection, and security policies.

• Contractor employees must complete iWATCH training and OPSEC training.

Solicitation / RFP / RFQ

This solicitation is for Snow and Ice Removal Services to support the Alleghany County Memorial U.S. Army Reserve Center in Cumberland, MD. The Army Contracting Command - New Jersey (ACC-NJ) is procuring these services to ensure a clean workplace free of snow and ice.

• Provision of all personnel, supplies, supervision, tools, materials, equipment, transportation, and fuel necessary for snow and ice removal services.

• Services to be performed in accordance with the attached Performance Work Statement (PWS).

• Specific services include snow removal for various depths (3"-6", 6"-10", 10"-14", 14") and ice melt/sand application, and sidewalk clearing.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: One 12-month base year and four (4) 12-month option years.

  • Base Year: September 1, 2026 - August 31, 2027
  • Option Years 1-4: September 1, 2027 - August 31, 2031

• NAICS Code: 561790 (Other Services to Building and Dwellings)

• Size Standard: $9,000,000.00

• Offer Due Date: January 20, 2026, 04:00 PM Local Time.

• Submission Method: Electronic submission via email to nelia.shyshak.civ@army.mil and/or edward.l.sherwood4.civ@army.mil. Hard copies will not be accepted.

• Submission Requirements: Signed and dated quote including Schedule of Services & Prices, acknowledgement of amendments, company information (name, address, CAGE code, UEI), and a technical statement confirming ability to meet PWS requirements.

• Basis for Award: Award will be made to the lowest-priced, responsible small business offeror found to be fair and reasonable. Technical acceptability is defined as demonstrating a clear ability to perform the work described in the PWS.

• This acquisition is a 100% Total Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM.gov).

• A site visit is highly recommended.

• Site Visit Dates: May 5, 2026 and May 7, 2026.

• Key Attachments: Performance Work Statement (PWS), Site Map, Wage Determination.

Other / Unclassified

This document is a Wage Determination (WD 2015-4289, Revision 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists occupational codes, titles, and corresponding minimum hourly wage rates and fringe benefits required for contractors performing work under the Service Contract Act in Maryland, specifically in Allegany County. The document also includes notes on Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage for federal contractors, as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances.

This wage determination is crucial for potential bidders as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal contracts. Bidders must use this information to accurately calculate labor costs in their proposals, ensuring compliance with federal regulations. It outlines specific rates for a wide range of occupations, from administrative support to technical and maintenance roles, and details additional compensation requirements such as hazard pay and uniform allowances. The document also explains the process for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document is a Snow Removal Map for the Allegany Cty Soldiers Mem USARC facility, located at 14418 McMullen Highway, Cumberland, MD. It provides a visual representation of areas designated for snow removal activities.

• Facility Identification: Site Code 24715, FAC ID MD006, SITE UID 003755.
• Area Designations: Differentiates between areas to be plowed (SY) and shoveled (SF).
• Specific Areas: Identifies various structures, parking areas, roads, and sidewalks with associated square footage (SF) or square yardage (SY) for snow removal.
• Legend: Details symbols and line types used on the map to represent different features such as buildings, sidewalks, parking areas, utility poles, and fences.
• Service Areas: Clearly marks areas designated as 'NOT TO BE PLOWED', 'TO BE PLOWED', and 'TO BE SHOVELED'.
• Data Table: Includes figures for 'Plowed' (37,080 SF, 4,120 SY) and 'Shoveled' (2,187 SF, 243 SY) areas.

This map is crucial for bidders to understand the physical layout of the facility and the specific requirements for snow removal services. It outlines the exact locations and types of snow removal tasks (plowing vs. shoveling), providing essential data for accurate bidding and operational planning.

Amendment / Modification

• The response due date for the solicitation has been extended from January 20, 2026, to May 20, 2026.

• The "Response Due Date" has been updated.

• The deadline for submitting quotes has been extended to May 20, 2026, at 4:00 PM Eastern Time.