SNSPD Detector System Upgrade

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for potential subcontractors. It collects essential business and compliance information to ensure adherence to various federal statutes, executive orders, and regulations applicable to government contracting.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS#, NAICS U.S. Industry #, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select applicable diversity categories (e.g., Woman-Owned, Veteran-Owned, Small Disadvantaged).
• Executive Compensation: Gathers information on the top five executives' names, titles, and compensation if specific federal funding thresholds are met.
• Offeror Responsibility: Includes certifications regarding accounting systems, responsible business practices (e.g., no trafficking of persons, no forced labor), and compliance with FAR 52.222-54 Employment Eligibility Verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations on limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements.

Completion of this form is mandatory for any entity seeking to act as a subcontractor to Fermi Forward Discovery Group, LLC. Bidders must accurately provide all requested information to demonstrate their business status, compliance with federal regulations, and eligibility for subcontracting. Failure to complete or accurately provide information may impact the ability to be considered for an award.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) from Fermi National Accelerator Laboratory (Fermilab), issued by the Fermi Forward Discovery Group (FFDG), is for the procurement of a SNSPD Detector System Upgrade. This is not a purchase order, and FFDG intends to award without discussions.

• Four (4) SNSPD Detectors with specific performance requirements:

  • High detection efficiency nanowire detectors

  • 85% PDE at 1550 nm

  • ≤ 25 ps FWHM timing jitter
  • ≤ 60 ns recovery to 50% efficiency
  • No latching
  • Dark counts ≤100 counts per second
  • Photon Number resolving capability for N=2 and N=3 photons
  • Cryogenic amplifiers and readout electronics included.

• One (1) Controllable solenoid vacuum valve system, including vacuum pump, relays, and control electronics for full automation of cryostat cooldown procedure.

• All items must be implemented within the existing Quantum Opus One Cryostat enclosure (3U rack size).

• The contract will be a firm fixed price subcontract.

• The work is being performed under Prime Contract NO. DE-AC02-07CH11359 with the U.S. Department of Energy.

• Submission Deadline: May 25, 2026, at 4:00 PM CT.

• Basis for Award: Low Price Technically Acceptable (LPTA) source selection. Award will be made to the responsible supplier whose proposal is technically acceptable and offers the lowest evaluated price.

• Proposal Requirements: Must include a completed RFP page with pricing, a completed SARC (Subcontractor Annual Reps & Certs), and PUR-466 (Proposal Certifications).

• Not specified in the provided document pages.

• Ship to: Fermilab, Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510.

• General Terms and Conditions for Commercial Products and Commercial Services (08/2025) apply and are available at: https://procurement.fnal.gov/terms-conditions/

• All contractual questions should be directed to Grace Gomez at ggomez@fnal.gov or 630-840-2840.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Commercial Products or Commercial Services (08/2025)", outlines the standard contractual terms and conditions that will govern subcontracts for commercial products and services. It serves as a foundational document for potential bidders to understand the legal and operational framework of any resulting subcontract.

This document details numerous clauses covering:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and standard of performance.
• Payment, Inspection, Licenses, and Permits: Terms related to payment schedules, inspection rights, and the subcontractor's responsibility for maintaining necessary licenses.
• Changes and Modifications: Procedures for FFDG to initiate changes to the subcontract and the subcontractor's right to seek equitable adjustments.
• Indemnification and Liabilities: Provisions for indemnifying FFDG, assumption of risk, theft, warranties, suspect/counterfeit parts, limitation of liability, and excusable delays.
• Termination and Defaults: Conditions under which the subcontract can be terminated and the non-waiver of defaults.
• Laws and Regulations: Compliance with applicable laws, dispute resolution processes (negotiation, mediation, arbitration), and applicable law (Illinois).
• Information and Notifications: Requirements for releasing information, notifications to FFDG, and the entire agreement clause.
• Site Access, ES&H, and Stop-Work Orders: Conditions for site access, environmental, safety, and health requirements, and the process for stop-work orders.
• Insurance and IT Acquisitions: Insurance requirements and compliance with information technology security policies.
• Special Government Flow Down Provisions: Incorporation of numerous FAR and DEAR clauses applicable to commercial products and services, with specific requirements based on subcontract value.

This document is critical for bidders as it establishes the fundamental contractual obligations, rights, and responsibilities. Understanding these terms is essential for assessing the risks and requirements associated with the opportunity, particularly concerning performance standards, liability, dispute resolution, and compliance with government regulations. Bidders should review these terms carefully to ensure they can meet all stipulated conditions.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for proposals exceeding certain dollar thresholds. It ensures compliance with federal regulations related to pricing, foreign transactions, Buy American Act, data rights, patent rights, and combatting trafficking in persons.

• Certifications #1 (Required for all proposals ≥ $10,000): Covers Export/Import Control, including contact information and representations regarding specially designed items, dual-use military/space items, and items listed on the Commerce Control List (CCL). It also includes the "Buy American – Construction Materials" clause (52.225-9) with detailed definitions and domestic preference requirements.
• Certifications #2 (Required for all proposals ≥ $150,000): Includes certifications for Independent Price Determination (52.203-2), Disclosure Regarding Payments to Influence Federal Transactions (52.203-11), Responsibility Matters (52.209-5), Employment Reports on Veterans (52.222-37), Anti-Kickback Procedures (52.203-7), and Combatting Trafficking in Persons (52.222-50).
• Certifications #3 (Required for all proposals ≥ $550,000): Pertains to Combatting Trafficking in Persons Compliance Plan (52.222-56).
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, thresholds, and company names.

Offerors must carefully review and complete the relevant sections of this document based on their proposal's value and nature. Failure to provide accurate certifications may impact the responsibility determination and the ability to be awarded a contract. Specific attention should be paid to the Buy American Act requirements, data rights, and certifications related to foreign activities and personnel.