Software and Hardware for Marina UIN Task Force

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for the procurement of commercial items. The U.S. Department of State is seeking to procure and deliver specific equipment, as detailed in the Statement of Work (SOW).

• All items and parts must be new, unopened, and meet or exceed the salient specifications. Refurbished, used, or recycled items are not acceptable.

• Delivery is required no later than 30 business days after receipt of order.

• Installation services are required and must be completed within 5 business days after delivery and acceptance.

• The contractor must provide technical assistance and installation of software licenses with a 12-month validity period.

• A 12-month in-country warranty on all hardware is required, commencing upon delivery and serviceable in Mexico.

• The contractor must provide warranty policy, installation manuals, and tech support contact information on the day of equipment delivery.

• The contractor must have local representation in Mexico for warranty services.

• The contractor is responsible for clearing customs in Mexico, paying importation taxes, and providing all required importation permits and paperwork.

• An Importation Plan detailing actions for delivery to the final location, including customs broker and point of entry, is required as part of the proposal and will be an evaluation factor.

• A detailed bill of materials must be provided to mexicocityinllogistics@groups.state.gov at least five business days before goods are transported.

• This is a firm-fixed-price (FFP) purchase order.

• Payment will be made in Mexican pesos (MXP) for Mexican firms and US dollars (USD) for US firms.

• The price includes all direct and indirect costs, overhead, general and administrative expense, profit, shipping/delivery charges, insurance, and assembly.

• The price will not be subject to adjustment after award.

• Payment will be made 30 days after receipt of invoice.

• Questions regarding the solicitation must be submitted by June 11, 2026, no later than 16:00 hours local time (Mexico City, Mexico).

• Quotations must be submitted by June 18, 2026, no later than 16:00 hours local time (Mexico City, Mexico).

• Pricing must be valid for 90 days.

• Proposals will be evaluated based on the lowest priced, technically acceptable, responsible quoter.

• The government reserves the right to reject proposals that are unreasonably low or high in price.

• Offerors must be registered in SAM (www.sam.gov) to be eligible for award.

• The solicitation does not explicitly state a set-aside. However, it is a simplified acquisition.

• The delivery address is Marina UIN, Aeropuerto Internacional Benito Juárez de la Ciudad de México (AICM), Av. Capitán Carlos León s/n, Colonia Peñón de los Baños, Delegación Venustiano Carranza, 15620 Ciudad de México, CDMX, México, Puerta 7, Terminal 1.

• The items acquired will be donated to the Government of Mexico (GOM).

• The contractor must comply with all applicable Federal, State, and local laws, executive orders, rules, and regulations.

• Specific clauses regarding telecommunications and video surveillance equipment are included, requiring representations from the offeror.