Sole Source Justification - Highly Specialized Strategic Budgeting and Congressional Liaison Support Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Energy, Hanford Field Office (HFO) has issued a Sole Source Justification for the award of a non-competitive, time and materials contract to Mercia Advisors, LLC. This contract is for highly specialized strategic budgeting and Congressional liaison support services, critical for HFO's budget formulation, financial planning, strategic planning, policy analysis, and Congressional engagement. The justification is based on Mercia Advisors, LLC's unique qualifications and institutional knowledge, making them the only responsible source.
Scope of Work
Mercia Advisors, LLC will provide expert-level support services, including:
- Preparing HFO staff for engagement with Congressional committees.
- Delivering financial analyses, budget exhibits, briefing materials, and congressional response documents.
- Providing ad hoc analytical support.
Contract Details
- Intended Awardee: Mercia Advisors, LLC
- Contract Type: Time and Materials
- Period of Performance: One-year base period
- Place of Performance: Washington (WA), specifically the Hanford Field Office (99354)
- Product/Service Code: R408 (Program Management/Support Services)
- Published Date: May 8, 2026
Justification for Sole Source
The acquisition is justified under FAR 6.302-1 ("Only one responsible source") due to Mercia Advisors, LLC's unparalleled capabilities:
- Established Relationships: Proven, long-standing rapport with key Congressional members and staff.
- Interagency Coordination: Strong working relationships across diverse stakeholder groups.
- Expertise in Preparing HFO Staff: Intimate knowledge of HFO's strategic objectives and political intricacies.
- Deep Institutional Knowledge: Comprehensive understanding of HFO's mission, projects, historical challenges, and funding mechanisms, gained through prior federal service.
- Stakeholder & Policy Landscape Understanding: Holistic understanding of academic, special interest, and government priorities.
Market Research & Competition
A Notice of Intent to Award a Sole Source Contract was published on SAM.gov. Only one vendor submitted a capability statement, which did not demonstrate the required DOE-specific expertise or ability. Market research confirmed no other sources possess the unique combination of established relationships, direct experience, and institutional understanding necessary without unacceptable delays or mission risk.
Government's Minimum Needs
Any reduction in the scope or quality of these services would compromise HFO's ability to achieve strategic objectives and manage critical funding portfolios, particularly concerning Congressional liaison and institutional experience requirements.
Pricing
Labor rate market research was conducted using the GSA Calculation tool for Senior Consultant, Subject Matter Expert, and Senior Advisor categories. The Contracting Officer will determine cost fairness and reasonableness prior to award.
Contact Information
- Primary Contact: Harrison, Megan J.
- Email: megan.harrison@hanford.gov
- Phone: 5093762077