Solicitation: Environmental Control Unit (ECU) (4120-01-608-7504) - AMENDED

Amendment / Modification

This amendment (0007) to Solicitation W912CH-25-Q-0033 modifies the solicitation as follows:

• Offer Due Date Extension: The offer due date and time have been extended from Thursday, February 12, 2026, at 1400 (Eastern Time) to Tuesday, June 2, 2026, at 1400 (Eastern Time).
• Contact Information Update: Modified Section A narrative to include alternate buyer/contact information for inquiries and RFQ submissions (CPT Castonguay).
• Section F Inclusion: Added Section F narrative for Time of Delivery Schedule.
• Clause Updates: Included new clause RFO FAR 52.222-90 and updated clause RFO FAR 52.244-6.
• Clause Deletions: Several FAR clauses have been deleted due to the Revolutionary FAR Overhaul (RFO) effective February 1, 2026. These include clauses related to Time of Delivery, Rights in Noncommercial Computer Software, Commercial and Government Entity Code Maintenance, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment, and others.

Sections A, F, and various FAR/DFARS clauses have been affected. A comprehensive list of deleted clauses is provided in the document.

The primary impact on bidders is the extended offer due date. Bidders should also review the updated contact information and the list of deleted clauses to ensure their proposals are compliant with the latest requirements.

Amendment / Modification

This amendment (0006) to Solicitation W912CH-25-Q-0033 makes the following changes:

• Increases the production quantity for CLIN 0001AA from 3 to 5.

• Increases the option quantity for CLIN 0002AA from 3 to 5.

• Modifies the clause FAR 52.211-8, "Time of Delivery," to reflect the increased production and option quantities.

• Extends the offer due date and time.

• CLIN 0001AA (Production Quantity)

• CLIN 0002AA (Unexercised Option Quantity)

• FAR 52.211-8, "Time of Delivery"

• The offer due date and time has been extended from Monday, 29-DEC-2025 at 14:00 (Eastern Time) to Thursday, 12-FEB-2025 at 14:00 (Eastern Time).

Amendment / Modification

• The offer due date and time has been extended.

  • FROM: Tuesday, 25-NOV-2025 at 2:00 p.m. (Eastern Time)
  • TO: Monday, 29-DEC-2025 at 2:00 p.m. (Eastern Time)

• Modified Section A narrative to include alternate buyer/contact information (Kelly Germano, Supervisory Contract Specialist, EMAIL: kelly.l.germano.civ@army.mil) for inquiries and RFQ submissions.

• Modified Section A Narrative: Technical Data Package (TDP) to include language "OFFERORS MUST BE GRANTED TDP ACCESS PRIOR TO SUBMITTING AN OFFER OR THE OFFER SUBMISSION WILL NOT BE CONSIDERED." in A.1(2).

• Modified Section L Narrative: Technical Data Package (TDP) to include language "OFFERORS MUST BE GRANTED TDP ACCESS PRIOR TO SUBMITTING AN OFFER OR THE OFFER SUBMISSION WILL NOT BE CONSIDERED." in L.6.

• Modified Section M Narrative: Technical Data Package (TDP) to include language "OFFERORS MUST BE GRANTED TDP ACCESS PRIOR TO SUBMITTING AN OFFER OR THE OFFER SUBMISSION WILL NOT BE CONSIDERED." in M.2(e).

• Sections A, L, and M regarding the Technical Data Package (TDP) and submission requirements.

• Offer due date and time.

• The deadline for submitting offers has been extended to December 29, 2025, at 2:00 p.m. (Eastern Time).

• Offerors must ensure they have been granted TDP access prior to submitting an offer, as this is now explicitly stated as a requirement in Sections A, L, and M. Failure to do so may result in the offer not being considered.

Amendment / Modification

• The offer due date and time has been extended.

  • FROM: Wednesday, November 12, 2025, at 2:00 p.m. (Eastern Time)
  • TO: Tuesday, November 25, 2025, at 2:00 p.m. (Eastern Time)

• Modified Section A narrative to include alternate buyer/contact information for inquiries and RFQ submissions: LTC Amy Miranda, Supervisory Contract Specialist.

• Section A narrative has been updated.

• The deadline for offer submission has been extended to November 25, 2025, at 2:00 p.m. (Eastern Time).

Amendment / Modification

• Extends the offer due date and time for Solicitation W912CH-25-Q-0033.

• Offer due date and time.

• The new offer due date is Wednesday, November 12, 2025, at 14:00 (Eastern Time).

• The previous offer due date was Thursday, October 9, 2025, at 14:00 (Eastern Time).

• All other terms and conditions of the solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Air Conditioner/Environmental Control Unit (Solicitation W912CH25Q0033).

• Heat Pump and CBRN Compatibility: The Air Conditioner/Environmental Control Unit (NSN 4120016087504) is confirmed to require heat pump capability and Chemical, Biological, Radiological, and Nuclear (CBRN) compatibility.
• Application for Electronics Cooling: The specified NSN (4120-01-608-7504) is used on the M8E1 CBPS (Chemical Biological Protective Shelters). This system is designed for medical personnel protection from chemical and biological agents and is a critical component of the M8E1 CBPS, implying its use in maintaining controlled environments.

This Q&A log clarifies specific technical requirements for the Air Conditioner/Environmental Control Unit, which bidders should consider when preparing their proposals.

Amendment / Modification

• This amendment (0002) updates the solicitation W912CH-25-Q-0033.

• It clarifies that the solicitation is for full and open competition.

• The offer due date and time have been extended to Thursday, October 9, 2025, at 2:00 p.m. (Eastern Time).

• The following clauses have been deleted:

  • FAR 52.219-6, ALT I Notice of Total Small Business Set-Aside (NOV 2020)
  • FAR 52.219-28 Post-Award Small Business Program Representation (JAN 2025) Alternate I (MAR 2020)

• Narrative A0001, paragraph 1 (regarding competition type).

• Offer due date and time.

• Contract clauses FAR 52.219-6 and FAR 52.219-28.

• The offer due date has been extended to October 9, 2025.

• The solicitation is now open to full and open competition, removing previous small business set-aside clauses.

Amendment / Modification

• This amendment (0001) to Solicitation W912CH-25-Q-0033 extends the offer due date and time.

• The offer due date and time has been changed.

• The original offer due date was Wednesday, July 30, 2025, at 4:30 p.m. (Eastern Time).

• The new offer due date is Wednesday, August 13, 2025, at 4:30 p.m. (Eastern Time).

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of Environmental Control Units (ECUs). This is a total small business set-aside.

• Primary Requirement: Environmental Control Unit (ECU)

  • NSN: 4120-01-608-7504
  • Part Number: 17-3-3260-2
  • Production Quantity: 3 EA

• Option Quantity: Up to 100% of the production quantity (separately priced line item).

• Technical Data Package (TDP): Associated with this procurement and accessible via SAM.gov. It is distribution code "C", limiting access to US Government agencies and their contractors. Offerors must have a current DD 2345 certification to access.

• Preservation, Packing, and Marking: Required in accordance with Section D, MIL-STD-2073-1, and Special Packaging Instruction (SPI).

• Contract Type: Firm Fixed Price (FFP) purchase order.

• Period of Performance: Not explicitly stated, but delivery is required within 150 days after award for both production and option quantities.

• Estimated Value: Not stated.

• Submission Deadline: Close of Business on July 30, 2025.

• Submission Method: Electronic submission via email to the points of contact listed (Kimberly J. Parisek and Kelly Germano).

• Email Subject Line: "RFQ Submission W912CH-25-Q-0033"

• Email Size Limit: 10 megabytes per email; multiple emails are permitted, but must be numbered.

• Acceptable Formats: Microsoft Office Products (Word, Excel, PowerPoint) or Adobe PDF. Spreadsheets must include formulas and macros.

• Proposal Validity: Offers must be valid for a minimum of ninety (90) calendar days following the offer due date.

• Evaluation: The government will evaluate offers based on meeting requirements, delivery schedule, and other factors as detailed in the solicitation.

• Set-Aside: Total small business set-aside.

• FOB Point: Destination.

• Delivery Address: XU WOL7 BLUE GRASS ARMY DEPOT, RICHMOND, KY.

• Amendments: Offerors must acknowledge all amendments.

• All or None: Offers must be submitted for the total quantity of items identified. Offers for less than the total quantity will be deemed nonresponsive.

• Export Control: TDPs may be subject to Arms Export Control Act and Export Administration Act. DD Form 2345 is required for access.

• Ozone Depleting Substances: Use of Class I and Class II Ozone Depleting Substances is prohibited without government approval.

• Configuration Management: Requirements for ECPs, RFVs, and NORs are detailed, referencing CDRLs A001, A002, and A003.

• OPSEC: OPSEC training and a plan are required.

• Threat Awareness: TARP training is required.

• Packaging: Specific requirements for military preservation, packing, and marking are detailed.

• Inspection and Acceptance: At Origin.

• Payment Instructions: Via Wide Area WorkFlow (WAWF).