Sources Sought Crown Hill National Cemetery Tent and Chairs Rentals
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the National Cemetery Administration (36C786), is conducting market research through a Sources Sought notice to identify qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB). The purpose is to secure tent and chair rental services for the 2026 Memorial Day ceremony at Crown Hill National Cemetery in Indianapolis, IN. This is not a solicitation, and the government is not obligated to award a contract. Responses are due by March 20, 2026, at 4:00 pm EST.
Scope of Work
The contractor will be responsible for providing and setting up rental equipment for the 2026 Memorial Day ceremony, including:
- One (1) Frame Tent: Approximately 30' x 90' (2700 sq. ft.)
- 250 Folding Chairs
- One (1) 8' x 16' Stage with access steps and skirt
- A Fire Package for safety
- Labor for all equipment set-up, coordination, and utility verification (811) prior to tent spike installation.
Key Requirements
- Delivery Window: Wednesday, May 20, 2026 - Friday, May 22, 2026.
- Pickup Window: Tuesday, May 26, 2026 - Wednesday, May 27, 2026.
- All work must be performed during Federal workdays (7:30 am - 4:00 pm).
- Contractor must obtain any necessary City of Indianapolis licenses.
- Provide all personnel, equipment, tools, materials, supervision, and transportation.
- Adherence to VA, NCS, and OSHA safety regulations is mandatory.
- Contractor must indemnify the Government and maintain insurance per FAR 52-228-5 ($100,000 per occurrence).
Submission Details
Capabilities statements or email bodies must be submitted by March 20, 2026, at 4:00 pm EST to April.Graves@va.gov. The subject line must be "36C78626Q50142 Crown Hill National Cemetery". Submissions should include:
- Company Name, Address, Point of Contact, Phone, Fax, Email
- DUNS number / UIE number
- Business type (SDVOSB, VOSB, etc.)
- Qualifications, years of experience, and ability to perform
- Relevant FSS, NAC, GSA Contract vehicles
- Feedback on salient characteristics or suggestions
- Available options to meet needs and sample pricing for each deliverable.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Product/Service Code: W071 (Lease Or Rental Of Equipment: Furniture)
- NAICS Code: 532289 (All Other Consumer Goods Rental) - Size Standard: $12.5 million
- Response Due: March 20, 2026, 4:00 pm EST
- Published: March 26, 2026