one (1) Helium leak checker and associated parts

Solicitation / RFP / RFQ

This document outlines the "Salient Characteristics" for a Helium leak checker required by the High Frequency Electronics and Materials branch within the Army Research Lab (ARL). It specifies that the government has evaluated the commercial marketplace and determined that products meeting these characteristics are available.

The government requires one (1) Helium leak checker with the following minimum characteristics:

• Detection Capabilities: Must perform both vacuum leak detection and sniffing leak detection.

• Performance:

  • Backing pump capacity: Minimum 15 m³/hr.
  • Helium pumping speed: Minimum 2.5 l/s.
  • Minimum detectable leak rate (vacuum): 1e-13 Pa·m³/s.
  • Minimum detectable leak rate (sniffing): 1e-8 Pa·m³/s.
  • Test inlet pressure (leak test mode): 15 hPa.
  • Response time: Less than 1 second.

• Gas Detection: Must detect 4He, 3He, and H2 gases.

• Operational Parameters:

  • Start-up time: Not exceeding 5 minutes (with or without calibration).
  • Weight: Not exceeding 56 kg.
  • Dimensions: Not exceeding 547 x 375 x 389 mm.
  • Operating temperature: 10°C to 40°C (for operation), 0°C to 45°C (for general operation).
  • Sound pressure: Not exceeding 54 dB.
  • Input voltage: 100 – 110 Volts AC, 50/60 Hz.

• Features:

  • Programmable and configurable user interface.
  • Internal data storage capability.
  • Equipped with a sniffer probe.
  • Designed for systems using an oil-based roughing pump.

• Included Accessories:

  • Connection kit for the system to be leak tested.
  • ISO-KF hose, clamping, and centering rings (minimum 1 meter length).

• Deliverable: One (1) Helium leak checker.

• Delivery Terms: Free on Board (FOB) Destination.

• Delivery Address: US ARMY RESEARCH LABORATORY, SHIPPING & RECEIVING, 2800 POWDER MILL RD, ADELPHI MD 20783-1138.

• Delivery Deadline: No later than June 30, 2026.

Not specified in this document.

Not specified in this document.

• The Technical Point of Contact (TPOC) or Contracting Officer’s Representative (COR) is Elias Garratt.
• This document confirms commercial availability of the required characteristics.

Solicitation / RFP / RFQ

This solicitation is for the procurement of one (1) Helium Leak Checker and associated parts. The North American Industry Classification System (NAICS) code for this acquisition is 334516, with a size standard of N/A. The pricing arrangement is Firm Fixed Price.

• One (1) Helium Leak Checker and associated parts.

• The item is identified as Age: 12345.

• Product Service Code: 6640.

• Claimant Program Code: C9E.

• The solicitation number is W911QX26QA070.

• The solicitation issue date is 02 June 2026.

• The offer due date is 05 June 2026 at 11:30 AM.

• The period of performance is not explicitly stated but delivery is estimated by 31 August 2026.

• Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation form.

• Submission instructions are detailed within the solicitation document, including FAR and DFARS clauses.

• Evaluation criteria are not detailed in the provided pages.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference, including but not limited to 52.203-19, 52.204-13, 52.212-4, 52.222-19, 52.222-36, 52.222-50, 52.222-90, and 52.226-8.

• DFARS clauses incorporated by reference include 252.203-7000, 252.203-7002, 252.204-7018, 252.223-7008, 252.225-7001, 252.225-7007, 252.225-7056, 252.225-7060, 252.232-7003, 252.232-7010, and 252.247-7023.

• The document also details requirements for Unique Item Identification (UII) and Wide Area WorkFlow (WAWF) for payment and receiving reports.

Other / Unclassified

This document provides administrative and contractual information relevant to potential bidders for an opportunity. It includes points of contact for contract specialists and contracting officers, details on contract type, government inspection and acceptance locations, tax exemption information for the Army Research Laboratory, receiving room requirements for deliveries at Aberdeen Proving Ground (APG), and instructions regarding exceptions in proposals and award conditions.

• Points of Contact: Provides contact information for Douglas Dennard (Contract Specialist) and William Nuamah (Contracting Officer).
• Contract Type: Specifies a Firm Fixed Price (FFP) contract.
• Inspection & Acceptance: Government inspection and acceptance will occur at Aberdeen Proving Ground (APG), MD.
• Receiving Room Requirements: Details delivery hours (Mon-Fri, 8:00 AM - 3:30 PM) and location (Logistics Warehouse, Building 321, APG, MD) for truck shipments. Packing slips must be affixed externally.
• Proposal Submission: Offers proposing less than full quantities will be considered nonresponsive. Exceptions or conditions in proposals must be set forth in a cover letter.
• Foreign Nationals: Offerors expecting to employ foreign nationals must submit documentary evidence of employment eligibility with their proposals.
• Payment Terms: Payment terms of less than net 30 days are unacceptable.
• Item Identification: Clause 252.211-7003 (Item Identification and Valuation) is included, detailing requirements for unique item identification for items meeting specific cost thresholds or other criteria. This includes marking, labeling, and reporting requirements.
• Payment Processing: Clause 252.232-7006 outlines Wide Area WorkFlow (WAWF) payment instructions, including document types, WAWF access, training, and routing data for payment requests and receiving reports. Key DoDAACs are provided (HQ0490, W911QX).
• Website: The Adelphi Contracting Division website is provided for offeror access: http://www.arl.army.mil/www/default.cfm?page=509.

Solicitation / RFP / RFQ

This document outlines the salient characteristics for a Helium leak checker required by the High Frequency Electronics and Materials branch within the Army Research Lab (ARL). The government has evaluated the commercial marketplace and determined that products meeting these characteristics are commercially available.

• One (1) Helium leak checker.

• Capabilities: Must perform both vacuum leak detection and sniffing leak detection.

• Performance:

  • Backing pump capacity: Minimum 15 m³/hr
  • Helium pumping speed: Minimum 2.5 l/s
  • Minimum detectable leak rate (leak test mode): 1e-13 Pa*m³/s
  • Minimum detectable leak rate (sniffing): 1e-8 Pa*m³/s
  • Test inlet pressure (leak test mode): 15 hPa
  • Response time: Less than 1 second
  • Detectable gases: 4He, 3He, and H2
  • Start-up time: Not exceeding 5 minutes (with or without calibration)

• Physical Characteristics:

  • Weight: Not exceeding 56 kg
  • Dimensions: Not exceeding 547 x 375 x 389 mm
  • Sound pressure: Not exceeding 54 dB

• Operational Requirements:

  • Operable temperature range: 10°C to 40°C (for operation), 0° to 45°C (for storage/transport)
  • Input voltage: 100 – 110 VAC, 50/60 Hz
  • Must be designed for systems using an oil-based roughing pump.

• Features:

  • Programmable and configurable user interface
  • On-system data storage
  • Equipped with a sniffer probe
  • Includes a connection kit (ISO-KF hose, clamping/centering rings, minimum 1 meter length)

• Delivery: One (1) Helium leak checker.

• Delivery Terms: Free on Board (FOB) Destination.

• Delivery Address: US ARMY RESEARCH LABORATORY, SHIPPING & RECEIVING, 2800 POWDER MILL RD, ADELPHI MD 20783-1138.

• Delivery Deadline: No later than (NLT) 30 June 2026.

Not specified in this document.

Not specified in this document.

This document focuses solely on the technical specifications and delivery requirements for the Helium leak checker.